## **Beeston Rylands Community Association** (Registered charity, number 1177075) **Financial statements for the year ended 31 March 2021**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 10|Notes to the accounts|
# **Beeston Rylands Community Association Trustees’ annual report for the year ended 31 March 2021**
**Full name** Beeston Rylands Community Association (BRCA)
**Organisation type** Charitable incorporated organisation
## **Registered charity number** 1177075
## **Principal address**
208 Canal Side, Beeston, Nottingham, NG9 1LX
## **Trustees**
Teresa Cullen, Chairman Melissa Long, Treasurer Lawrence Quirk Barbara Green
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its CIO Foundation constitution adopted 20[th] November 2017.
Trustees are recruited through word of mouth, local advertising, appointed by existing trustees, voted and seconded.
Each trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
(a) a copy of the current version of this constitution; and
(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
## **Objectives and activities**
To further or benefit the residents of Beeston Rylands and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
2
## **Beeston Rylands Community Association**
In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
We are a community association that exists to manage and run Beeston Rylands Community Centre and to develop and provide programmes of activities that improve the lives of local people in Beeston and surrounding environs.
We operate a social dining club for people aged over 60. This has been running on Friday afternoons for two and a half years and includes a light meal followed by activities that are specifically for people over 60. This can include informative talks, chair based exercise or games and quizzes.
We run a youth club every Monday evening for 12 – 15 year old young people. It is well attended and we run a varied programme of activities.
We also run ad hoc activity programmes such as art classes, exercise and fundraising events.
## **Summary of the main activities undertaken for the public benefit**
These activities reach the most disadvantaged within our community.
We aim to reduce social isolation of our elderly population, and develop emotional literacy and resilience within our younger population.
We run the community centre in a way that makes it available for use by as many individuals, groups and societies as possible.
We run diverse and inclusive subsidised events that do not discriminate any part of our community.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main achievements during the period**
The hall was closed for hire from 24th March due to the Covid-19 Pandemic. We were allowed to remain partially open to provide essential support services. We organized an outreach project together with local café the Boat House and many volunteers to provide lunch deliveries to our Friday Club and other residents in need. Commencing with a weekly delivery for twenty Friday Club members this grew to a biweekly service for 485 recipients, including elderly and shielding local residents and families who were not receiving free school meals.
This enormous undertaking was supported very generously by numerous grants and awards from Broxtowe, Nottingham city and county councils, Martin Lewis Fund, and the National Lottery. This enabled us to offer a wide selection of food, a range of activities and one to one assistance. We also joined forces with Open
3
## **Beeston Rylands Community Association**
Kitchens a project working with local restaurants providing ready meals which supported our members plus the restaurants and their suppliers.
The initial outreach ran for three months, from April to July, when we were able to reopen the hall and resume our activity clubs. We also introduced our Thrive & Survive project to ease the transition from lockdown with expansion into activity and social groups, and a lunch voucher scheme with a local cafe. With the advent of a second local and then national lockdown for November and then January through March, we again closed the hall and stopped all activities, and resumed the outreach lunch delivery service.
## **The charity’s policy on reserves**
We require reserves of £2,000 to pay wages and to cover any emergency repair to the hall, reviewed monthly. We have a development officer who constantly applies for funding to cover our expenses.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Teresa Cullen, Trustee
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## **Independent examiner’s report to the trustees of Beeston Rylands Community Association for the year ended 31 March 2021**
I report to the trustees on my examination of the accounts of Beeston Rylands Community Association (the charity) for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Beeston Rylands Community Association Receipts & payments account for the year ended 31 March 2021**
|_2020_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
15243
Grants & donations
**2**
34747
15852
Activities contributions
2309
31095
**Total receipts**
**37056**
**Payments**
2724
Activities & trips
594
702
Cleaning
1133
30
Equipment, repairs & renewals
1537
42
Youth Club worker
-
415
Hospitality/Refreshments
-
300
Independent examination
-
338
Insurance
352
558
Payroll service
701
4637
Premises maintenance
592
35
Printing & stationery
-
126
Publications & subscriptions
583
177
Sundry payments
150
2179
Utilities
1901
12337
Wages, NI & pension
980
38
Travel
-
-
Redundancy settlement
2171
-
Covid response
15807
24638
**Total payments**
**26501**
6457
**Net receipts/(payments)**
10555
6128
Cash funds at start of this period
11507
12585
**Cash funds at end of this period**
**22062**|**Restricted**
**Funds**
**£**
15803
-
**15803**
-
-
-
-
-
-
-
-
-
-
-
-
-
14609
-
-
-
**14609**
1194
1078
**2272**|**_2021_**
**Total**
**Funds**
**£**
50550
2309|
|---|---|---|
|||**52859**
594
1133
1537
-
-
-
352
701
592
-
583
150
1901
15589
-
2171
15807|
|||**41110**
11749
12585|
|||**24334**|
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## **Beeston Rylands Community Association Statement of assets and liabilities at 31 March 2021**
|_2020_
£
**Cash assets**
**Note**
12575
Bank accounts
10
Cash in hand
12585
**Other monetary assets**
134
Debtors and Prepayments
**4**
134
**Assets retained for the charity’s own use**
General equipment.
Furniture purchased in March 2019 cost £2,767
**Liabilities**
(300)
Creditors
**5**
(300)|**_2021_**
**£**
24324
10|
|---|---|
||**24334**
144|
||**144**
(965)|
||**(965)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Melissa Long, Trustee
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## **Beeston Rylands Community Association Notes to the accounts for the year ended 31 March 2021**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|**Grants & donations**||||||
|---|---|---|---|---|---|
|Foyle Foundation
Hans & Julia Rausing
Beeston Consolidated
Active Partners Thrive & Survive
Peoples' Health Trust
Groundwork
Nottinghamshire County Council
Martin Lewis
National Emergency Trust (NET)
National Lottery Community Fund
Notts City Council
Broxtowe Borough Council
Sundry donations
Broxtowe Lotto
**Funds analysis**
**Restricted funds**
Development Officer & Friday club
Friday club salary fund
Youth club salary fund
Youth club activities
**Unrestricted funds**
General|**Unrestricted**
**£**
-
-
-
-
-
-
10091
5091
5040
5010
5000
4000
396
119
**34747**
**Opening**
**Receipts **
**balance**
**£**
**£**
-
10188
808
500
270
3240
-
1875
**1078**
**15803**
11507
37056
**11507**
**37056**||**Restricted**
**£**
5000
4650
3240
1875
538
500
-
-
-
-
-
-
-
-
**15803**
**(Payments)**
**£**
(8967)
(1308)
(3240)
(1094)
**(14609)**
(26501)
**(26501)**||**Total**
**£**
5000
4650
3240
1875
538
500
10091
5091
5040
5010
5000
4000
396
119|
||||||**50550**
**Closing**
**balance**
**£**
1221
-
270
781
**2272**
22062
**22062**|
|||**15803**
37056||||
|||**37056**||||
## **3. Funds analysis**
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## **Beeston Rylands Community Association**
The Development Officer & Friday club fund comprises funding from People’s Health Trust, Foyle Foundation and Hans & Julia Rausing towards the salary of the development officer and the expansion of the Friday club activity.
The Friday club salary fund comprises funding from the Groundwork towards salary costs.
The Youth club salary fund comprises funding from Beeston Consolidated towards salary costs.
The Youth club activities fund comprises funding from Active Partners towards activity costs.
## **4. Debtors**
|Prepayment - Insurance
Wages - overpayment|**£**
117
27|
|---|---|
||**144**|
## **5. Creditors**
|IE Fee
Wages - HMRC (PAYE & NI)
Wages - Pension (NEST)
PPLPRS|**£**
300
342
66
257|
|---|---|
||**965**|
## **6. Premises & staff**
- The premises are provided by the local authority for a peppercorn rent.
## **7. Trustees’ remuneration**
- Trustees received no expenses, remuneration or benefits in this period.
## **8. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
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## **Beeston Rylands Community Association**
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
10