2024-04-05-accounts

Registered Charity Number 1177033

The Basement Door

Trustees Report and Accounts for the year ended 5 April 2024

CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

Table of Contents

Table of Contents
	Page
Charity Information ………………………………………………………………..	3
Trustees Report ………………………………………………………………………	4
Independent Examiners Report……………………………………………….	7
Statement of Financial Activities……………………………………………..	8
Balance Sheet………………………………………………………………………….	9
Notes to the Accounts……………………………………………………………..	10

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

Charity Information

Charity number:	1177033
Registered office:	Patch WorkPlace
	42 York Street
	Twickenham
	TW1 3BW
Trustees:	Natalie Jackson
	Nick Leon
	Philippa Trentham
Accountant:	Landi Accounting Limited
	62 Stakes Road
	Waterlooville
	Hampshire
	PO7 8NT

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

Report of the Trustees for the year ended 5 April 2024

The Trustees present their report and the financial statements for the year ended 5 April 2024. The Trustees who served during the year and up to the date of this report are set out on page 1.

Objectives and activities

By running regular live music events, The Basement Door provides education and opportunity to young volunteers up to the age of 22 in and around the Greater London area, by providing:

1. Training, work experience and qualifications in the areas of event management, front of house, sound and light engineering , artist liaison & running a café.

2. Performance opportunities, mentoring, and industry advice for young musicians at all stages of their development within a community which encourages respect and collaboration.

3. A creative community in which young artists, photographers and film-makers can gain valuable experience.

The Basement Door exists in order to benefit young people up to the age of 22 living in and around the Greater London area by:

1. Enhancing social welfare in the provision of leisure-time activities in safe, age-appropriate spaces.

2. Relieving unemployment in the provision of opportunities to develop skills and capabilities

3. Supporting wellbeing in the provision of educational opportunities and teamwork

4. Creating a community open to all young people in the target age bracket, which is safe and drug-free.

Structure, governance and management

The Basement Door is a charitable incorporated organisation managed by trustees in accordance with its constitution. Trustees must be at least 16 years old. At least one Trustee must be 18 or older. There must be a minimum of 3 Trustees and a maximum of 12. Trustees appointing new Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. These criteria have been considered by the current Trustees whenever recruitment of additional Trustee has been discussed.

Public Benefit

The Trustees have paid due regard to the Charity’s commission’s guidance on public benefit in deciding activities undertaken by the charity. The Trustees are satisfied that the information provided in the report and accounts meets the public benefit reporting requirement.

Achievements and performance

The main activities of The Basement Door during the relevant period are set up above and remain in line with its Charitable Objectives. The Basement Door continues to carry out activities which are for the public benefit, illustrated by the data below.

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

Data capture sheet	2018	2019	2020 online	2020 live	2021	2022	2023	2024
# Back stage and front of house trainees	25	28		17	30	37	78	79
# AQA units awarded	51	66	0	0	0		144	0
# Artists/bands	237	100	65	54	135	233	323	251
Total # young people in bands + artists	507	283		331	353	615	906	741
# gigs	63	62	46	53	29	55	91	59
Attendance gigs	1714	1903		1456	849	2301	4950	6003
Attendance festivals	9890	12050			13400	12725	32780	43200

Financial review

The gross income of the charity was £42,367.00. Total expenditure was £57,112.00

The year’s loss of around £14,745.00 .

Since the end of this financial year, the Basement Door has received enough funding to cover the loss reported above; also to continue operations to April 2025 without further loss.

Plans for the future

At the time of submitting this report the Trustees aim to:

1. Create a coherent Business Plan (including a marketing and communication strategy) so that the Basement Door is visible to more young people and audiences

2. Include more young people and increase provision across all areas by building relationships with schools and colleges

3. Monitor our impact and track improvement through testimonials and a repeat of the survey we conducted in 2022.

4. Increase fundraising activity by widening the avenues used to raise funds

5. Concentrate our organisational efforts and finances on events which benefit more young people and have a larger appeal for young audience members. (We arranged fewer events in 2024, but reached a greater audience).

6. Encourage the support of parental groups and volunteers to assist and support the charity

7. Obtain specific funding for targeted projects including a singer-songwriter competition, studio access and more industry advice for young musicians

8. Widen the scope of events for solo musicians and acoustic artists

9. Maintain existing links with festivals, venues and events, and nurture new ones for the future in order to increase the number of opportunities available

10. Maintain and develop music industry contacts

11. Continue to develop our approach to Safeguarding and Diversity through monitoring, policies and procedures

12. Appoint a larger and more diverse group of trustees

13. Work with organisations that match Charities to empty premises to seek a more permanent location for training evenings, rehearsals space and gigs.

14. Restart the AQA programme for future participants and “catch up” on awarding young people who are already trained.

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

Statement of Trustees’ responsibilities

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

• Select suitable accounting policies and apply them consistently;

• Observe the methods and principles in the Charities SORP 2005;

• Make judgements and accounting estimates that are reasonable and prudent;

• State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• Prepare the financial statements on the going concern basis unless it is inappropriate to do so.

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

………………………………………………………………………..

Philippa Trentham

Date:

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

Independent Examiners Report to the Trustees of The Basement Door

I report on the accounts of the charity for the year ended 5 April 2024 which are set out on pages, 8 - 10

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The Charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year section 144(2) of the charities Act 2011 (the 2011 Act).

It is my responsibility to:

• Examine the accounts under section 145 of the 2011 Act

• To follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)b of the 2011 Act

• To state whether particular matters have come to my attention

BASIS OF INDEPENDENT EXAMINERS REPORT

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matters have come to my attention:

• (1) Which gives me reasonable cause to believe that in any material respect the requirements:

• To keep accounting records in accordance with section 130 of the 2011 Act;

• To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

Have not been met; or

• (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date:

Sally Winterbottom FCCA

Landi Accounting Ltd

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2024 NOTES INCOMING RESOURCES Charitable activities 2 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Direct Charitable Expenditure 3 Administration and Advisory Services 3 TOTAL RESOURCES EXPENDED SURPLUS/(DEFICIT) FOR THE YEAR BROUGHT FORWARD 6 APRIL 2023 TRANSFER CARRIED FORWARD 6 APRIL 2024	2024 2024 2024 2023 Unrestricted Restricted Total Total £ £ £ £ 42,367 0 42,367 43,984
	42,367 0 42,367 43,984
	20,319 0 20,319 17,712 36,794 0 36,794 44,097
	57,112 0 57,112 61,809
	(14,745) 0 (14,745) (17,825) 25,582 0 25,582 43,407 0 0 0 0
	10,837 0 10,837 25,582

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR

BALANCE SHEET AS AT 5 APRIL 2024

NOTES FIXED ASSETS CURRENT ASSETS Cash at bank and in hand Debtors CREDITORS Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS TOTAL LIABILITIES CHARITY FUNDS Unrestricted funds Restricted Funds TOTAL CHARITY FUNDS	2024 £ £ 0 11,557 0 11,557 (720) 10,837 10,837 10,837 10,837	2023 £ £ 797 22,415 3,090 25,505 (720) 24,785 25,582 25,314 268 25,582	2023 £ £ 797 22,415 3,090 25,505 (720) 24,785 25,582 25,314 268 25,582
	11,557 (720)	25,505 (720)
			25,582
			25,314 268
			25,582

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR

STATEMENT OF CASHFLOWS

FOR THE YEAR ENDED 5 APRIL 2024

Net incoming/(outgoing) resources for the year Depreciation and impairment Decrease/(Increase) in debtors Increase/(Decrease) in creditors Net Cash inflow from operating activities Capital expenditure Increase/(Reduction) in cash in the year Reconciliation of net cash flow to movement in net funds Increase in cash in the year Total Cash at 6 April 23 Total Cash at 5 April 24	2024 2023 2022 £ £ £ (14,745) (17,825) (9,635) 797 3,969 3,862 3,090 (1,164) (1,711) 0 133 353
	(10,858) (14,887) (7,131)
	(1,071) (10,858) (14,887) (8,202) (10,858) (14,887) (8,202) 22,415 37,300 45,502
	11,557 22,415 37,300

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2024

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding period

1.1 Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice Accounting and Reporting by charities issued in March 2005

1.2 Cashflow

The charity has produced a cashflow report in accordance with FRS102

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Income received by way of grants donations and gifts are included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

1.4 Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.5 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:

Stage equipment - 20% Straight line Office Equipment - 33.3% Straight line

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2024

2 Income from Charitable Activities Donations Income from events Unrestricted grants 3 Costs of charitable activities Direct Charitable Expenditure Administration and Advisory Services 4 Employees Employment costs Wages and salaries Social Security costs Other costs	Unrestricted Restricted Funds Funds £ £ 13,257 - 28,065 - 1,045 -	2024 Total £ 13,257 28,065 1,045
	42,367 -	42,367
	Unrestricted Restricted Funds Funds £ £ 20,319 - 36,794 -	2024 Total £ 20,319 36,794
	57,112 -	57,112
		Year ended 2024 24,592 - -
		24,592

Number of employees

The average number of employees (including the Trustees) during the year was 1(2023: 1)

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2024

5 Tangible Fixed Assets

Stage Equipment £ Cost At 6 April 2023 17,517 Additions - At 5 April 2024 17,517 Depreciation At 6 April 2023 16,766 Charge for the year 751 17,517 Net book values At 5 April 2023 751 At 5 April 2024 0 6 Creditors: amounts falling due within one year Other creditors Accruals and deferred income	Stage Equipment £ 17,517 -	Office Equipment Total £ £ 1,865 19,382 - -
	17,517	1,865 19,382
	16,766 751	18,19 18,585 46 797
	17,517	1,865 19,382
	751	46 797
	0	0 0
		2024 2023 £ £ 0 0 720 720
		720 720

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2024

7 Analysis of net assets between funds Fund balances as at 5 April 2024 as represented by: Tangible fixed assets Current assets Current liabilities Total Funds	Unrestricted Restricted 2024 Funds Funds Total £ £ £ 0 0 11,557 0 11,557 (720) (720)
	10,837 0 10,837

8 Going concern

There are sufficient reserves in order for The Basement Door to continue to operate as a going concern over the next 12 months.

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