RECISTERED CHARITY NU1BER.. 1176900 REPORT OF THE TRUSTEES AND 13NAUDITED FINAF4CLIL sTATELuITrs FOR THE IL4R ENDED 31 JANUARY 2025 FOR ALEXAIYDRA HOUSE OF JOY Astral Accounw Services Limited Astral House Grallville Way Bicester Oxfordshire OX26 4yr
ALLL4NDRA HOUSE OF JOY CONTENTS OF THE FINANCJAL STATEMENTS FOR THE YKAR ETr4DED 31 JANUARY 2025 Page Report ofthe Trustees Independent Ex&minerls Report Statement of Financial Activities Bg12nce Sheet Cash Flow Statement Note5 to the Cash Flosv Statemellt Notes to tbe Financi*l Statements 9 to 14 Detailed StateDient of Fillaneial Activities 15
ALEXANDRA HOUSE OF JOY REPORT OF THE TRUSTEES FOR THE ITAR ENDED 31 JANUIIRY 202S The trustee5 piesent their report and financial statements for tbe year ended 315anuary 2025. The accounts have been prepared in accordance with the accouttting principles set out iti n(rte I to the accounts and ¢on]ply with the charitys gtrverning dOCutl the Charities Act 2011 and "Accounting and Reporting by Clwities.. Statement of Recornmended Practice applicable to charities preparing accounts in accordance with the FinancÉal Reporting Standard applicable in the UK and Republic of £relalld (FRS102) (effective l Janu9ry 2015)" OBJECTIVES AND AcrtVlTIES Objectives and activities As stated in our Constitution. our objectives are 'to build a purpose built butlding which will have tIEe facilities to provide senices to adults witb profound leIllg digtbilities. This will include a respite care service for short breaks, a day t1C suppart centre, and essential end of life bospice services. We wtll aLso offer opportunities for employment for adults with leaming dtsabilities with tbe facilities as appropriate. With the 0Willg reduction in social care fundsng and the provision of services, it h&$ become evident that tbe burden or providing primgry ce to those in need has fallen on the parellts of those effected by i profound learnEng disability. It is now common for tlderly parents to continue providing prirnary care services well into the adult years of some of those affecied which affe¢ts their lives as well. With the anucTpated increase in population in Bicester and the sumTrundEng areas il is i]npuridut to provide services alld support to those caTers who are finding it diffiLidt to cope witb the requirements of providing care. The trustee8 have paid due regard to guidance issued by the Cbarity Commissiort in deciding what activities the charity should undertake, attd in plaEJning our activities for the year we have kept in tnEnd the Charity ConiD]isgion's guidance on public benefit and we have worked with all people. TegaTdless of I80al background. faitll gender or circumstances. We have au inelusive equality alld diversity poli¢y in place, wel¢oming all peopl¢ r¢gardl¢ss of their bkground ra¢¢, fait gellder. P¢Tsonal circuDlStaJ¢e6 or disabtliti¢s. Durillg the past 12 the trustees have reviewed the oiiginal objectives of tbe clwity and due to tbe continuillg increases in Costs associated with the constNction of any buiLding, the trnstees have decided to phase the totalproject into 3 elements. 'L'his will enable the constrLtction for phase one to start sooner with the aim to commence thi's phase in 2026. The first phase on construction bas an antieipated build cost of £lrnillion aDd the charity is close to haying tbe fi]11 fidS available by the end of the next fUncl2[ ACUIEVEMENTS AND PERFORMANCE We continue to rnn various fundraising eventg throughout tbe year with the support of the locaI community becoming more involved ill helping to rL the evellts. This continues to geneiating fillther illterest in the cEwity alkd the fidraISing requirements thES year. We continue to use the n)arket stall to sell donated goods and fiuther raise awareness across Oxfordshire by also attending several otber events as well. During the year we haye used several fundraising consultants and a Marketing employee to help pronN)te tbe charity and to mthe applications to the relevallt grant foR]Ddations qth tbe new phased project status. The additional costs have been fimded in part through increased grants received in the year. We have received some help &nd support from loc*J busiDe&ses who colltillue to support us with filndraising evellts either through direct fimdfaised on their pren)ises OI throu8b donation of prizes to be used at one of aur own fillm1rslg events. The trustee board meets regularly where possibl¢, aDd there is a good balance of skills aud experience, which enables to board to continue to promote the Alexandra House of Joy and ensure it continue8 to move forward with its obj¢ctiv¢s. Page I
ALXANDlL4 HOUSE OF JOY REPORT OF THE TRUSTEES FOR THE ENDED 31 JANUARY 2025 FINANCL4L REVIEW Our sources of fid5 co¢ fro private individuals, futtdraising actiiitie6 where possible and grants. The Chty currently has Minim nu)ning costs mainly regard to the costs &sociated with running our fLmdraising events and rent for the stor&ge faLilities for donated items. The remaining income is being retained for professionat fees ao¢Rated with the planning applications and future build ¢o$ts. The trustees Onitor expenditure as it is incUed to ensure it is jwtified aTLd rea$onLble and Ére only incurred if they help us the proJJote the cliarity and its objectiv. Our income of £66,499 bas exceeded our exp¢nditure by £40,067. Income is from a variety of sources inclUdig donations, allts and ndraiSIng activities. We hold cash at bajjk resetves of £923,578, of which £375 is restricted. The ullrestricted fimds are being held to fund the anti¢ipat¢d profe8sÉonai costs aOCiated with the plallDing applications being Jnadt in the current year, and fiLture build Costs of the eentre. The restricted fmds are being held to purchase IT equipment in the current year under the tem)s of the gtant. As the charity has no regular or long term committed ruTJning costs, all unrestricted funds which have rLOt be¢n de8&ted for a speeifLC use should be maintained ID the bank account ready for fees and costs 0¢Eated with the planlling apphc&tion as they arise. The trustees have a5s¢ssed the mLjor risks to thqjich the clmrtty is exposed. and are satisfied that the systen)s are in place to ltigate exposure to major risks. PLMS FOR THE VUTURK Wc eontinue to make applications for as appropriate and we have also started engagtng other cbaritkes in the county that al80 provide services simllar to ours to get a better understanding of the financillg requirements so that we can update our original feasibility study as appropriate. Th¢ trust¢es are in the Process of falls]ng the long terni lease for the land on which the building will be constrtLtte4 and tben will see fjnal planning approv81 for phase l of construction as alieady designed with the aim to start con8tru¢tion in 2026. We believe that firther raising the profile of the Alexandra Hous¢ of Joy with tbe local cou)ullIty and surrounding area during the next 12 montbs is tssential to belp r&ise fimds for the anucipated build costs. We will there continue to attend events aad presentations. promote our AdraiSIng activities alld look for further opportutiiues tt> develop contacts to enable the 510n of Alexalldra House of Joy to co£ io fmition. STRUCTttRE, GOVERNANCE AND MANAGELWENT Govcrning document The ebatity was established as a Charitable JDcoo)orated Organisation {CIO) on 30 January 2018. REFERENCE AND ADMINISTRATIWT DETAILS Registered Charity Allber 1176900 PriDcipal #ddress 3 Bignell View Chestertoll Bicester Oxfordshire OX26 IUI Page 2
ALEXANDRA HOUSE OF JOY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2025 Trustees Mrs R Scott_Hunter A M Thomas Mrs S H Ross Mrs K A Liddell J Killen Independent Eiaminer Astral Accountancy Services Limited Astral House Granville Way Bicester Oxfordshire OX26 4JT Approved by order of the board of trnteeS on ......... If...i.i ..Qo.g£........ alld signed on its behalf by.. Mrs R Scott-Hunter- Truste¢ Page 3
INDEPENDENT EMMINER'S REPORT TO THE TRUSTEES OF ALEXANDRA HOUSE OF JOY Independent examiner's report to the trustee5 of Alexandra House of Joy I report to the clwity trustees on my examination of the accounts of Alexandra House of Joy (the Trust) for the year ended 31 January 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report ill respect of My examination of the Tnjst's accounts carried out under Section 145 of the Act and in canying out my examination I have followed all applicable Directions given by the ChaTity Commsssion under Section 145{51(b) of the Act. Independent exAminer's statement I have completed my examination. I confirni that no material matters have come to my attention in ¢onne¢tion with the examination giving me cause to btlitve that in any n]aterial respect: accounting records were not kept in respect of the Trust as required by Section 130 of the Act. or the accounts do not accord with those records; or the accounts do not comply with the applicable requirements conceming the forn) and content of accounts set out in the chitIeS (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered a5 part of an independent examination. I have no concerns and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to ellable a proper understanding of the accounts to be reached. Tracy Norris The Association of Chartered Certified AccoLmtants Astral Accountattcy Services Limited Astral House GranvÉlle Way Bicester Oxfordshire OX26 4JT Date.. Pag¢ 4
ALEXANDRA HOUSE OF JOY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEèiR ENDED 31 JAIYUARY 2025 2025 Total funds 2024 Total funds Unrestricted fund Restricted fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 56,822 1,000 57,822 39,554 InveSt¢t inco]ne 8,677 8,677 Total 65,499 1,000 66,499 39.554 EXPENDITURE ON Raising funds &716 725 9,441 1.407 Charitable activities Other resources expended 3,093 287 3,380 4,294 Other 13,611 13,611 775 Total 25,420 1,012 26,432 6,476 Tr4ET INCOMEI(EXPENDITURE) 40,079 (12) 40,067 33,078 RECONCILLITION OF FUNDS Total funds brought fonvard 882,231 1,249 883,480 850,402 TOTAL FUNDS CARRIED FORWAR 922,310 1,237 923,547 883,480 The notes forn) part of these finaneial statements Page 5
ALEXANDRA HOUSE OF JOY BALANCE SHEET 31 JANUARY 2025 2025 Total nds 2024 Total funds Unrestricted fi]nd Restricted fund Notes FIXED ASSETS Tangible assets 10 84 862 946 1,248 CURRENT ASSETS Debtors Cash at bank and in hand 80 923,203 80 923,578 80 883,377 375 923,283 375 923,658 883,457 CREDITORS Amoullts falling due within one year 12 (1,057) (1,057) (1,225) NET CURRENT ASSETS 922,226 375 922,601 882,232 TOTAL ASSETS LESS CURRENT LLIBILITIES 922JlO 1337 923547 883,480 TrIET ASSETS 922,310 1,237 923,547 883,480 FUNDS Unrestricted funds Restricted fimds 13 922JlO 1,237 882.231 1,249 TOTAL FUNDS 923,547 883,480 The fllMncÉal statements were approved by the Board of Trustees and authorised for issue on ..... signed on its behalf by.. 26.:.11:..&.9S............. were R Scott- unter- Trustee TtLe notes forni part of thes¢ financsal stat¢m¢nts Page 6
ALEXANDRA HOUSE OF JOY CASH FLOW STATEMENT FOR THE YEAR EIYDED 31 JANUARY 2025 2025 2024 Notes Cash flows from operating activities Cash generated from operations 31,524 33,743 Net cash provkded by operating activities 31,524 33,743 Cash flow's from Rnvesting activities Purchase of tangiblc fixed assets Interest received (1,119) 8,677 Net ch providcd byl{used ID) investing activities 677 Change in cash and £3sh equivalents in the reporting period Cash and cash equivalent$ &t the begillning of tILe reportlng period 40JOI 32,624 883J77 850,753 Cash and eash equivalents at tbe end of the reporting period 923,578 883,377 The llotes forni part of these fmancial statements Page 7
ALEXANDRA HOUSE OF JOY NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JANUARY 2025 RKCONCILIATJON OF NET INCOME TO Tr4ET CASH FLOW FROM OPEK4TING ACTIVITIES 2025 2024 Net Ineome for the reporting period (as per the Statement of Fillancial Activities) Adjll5tments for: Depreciation charges Interest received {Decrease)lincrease in creditors 40,067 33,078 302 {8,677) (168) 399 266 Net cash provided by operations 31,524 33,743 ANALYSIS OF cG IN NET FUNDS At 1.2.24 C&slL flow At 31.1.25 Net C25h Cash at bank and iti hand 883J77 40,201 923,578 883,377 40.201 923,578 Total 883,377 40,201 923,578 The note$ form part of these financial st&tements Pag¢ 8
ALEWIDIi4 HOUSE OF JOY Tr40TKS TO THK FINANCIAL STATEMENrs FOR THE YEAR ENDED 31 JANUARY 2025 ACCOUNT1Tr4G POLICIES Basis of preparing the financial statements The fanCIal statements of the cbarity, which is a public benefit entity under FRS 102, have been prepared in a¢cordallce th the Chatities SOIIP {FRS 102) 'Accounting alld Reporting by Clwities.. Statement of Recornmended Practice applicable to charities preparing their accounts in a¢¢ordance wth the Financial Reporting Standard applicable tbe UK and Rtrpublic of Ir¢lalld (FRS 102) (effective l Jalluary 2019),, Financial Reporting stdr 102 The Financial Reporting Stalldard &pplicable in the UK and RepubJAc of ITelalld' &lld the Charities Act 2011. The fjnancial statements have been prepared under tbe bistoiical cost convelltion. lllcome All income is TOgnIsed in the StAtement of Finallcial Activities once the cl]atity has tntitlettIt to the fimds. it is probable that the income will be received aJ]d the amount be measured reliably. Expendithre Liabilities are recogniscd as expenth.ture as soon as there is a legal or Collstructive trbligation conllnitting the charity to that expellditure. it is probable that a transfer of ecorjomic benefits wryll be required in setLlement alld the amount of the obligation call be measured reliably. Expeoditure is accounted for on an acenlS basis and has been classified under heaL13ngs that agegate all cost related to the Category. Whert costs cannot be directly attiibuted to particular headings they haye been allocated to activitie8 on a basis consistent with tl]e e of resollrces. T#nglble rued assets D¢pre¢iatioll is pruvided at the following annual rates in order to write off each asset over its eStIllted usefiLI life. Fixtures and fittings Computer eqUipetst 150/0 on reducing baLance 250/0 on reducing balance TAiation The charity is ¢xets)pt from tax on its ciwitsble activities. Fund Unrestricted funds can b¢ used in accordauce the charitable objectives at the discretion of the tntee$. Restricted c2n onty be ed for particul restricted purposes thIll tILe objects of the charity. Restrictions fftSe whett specified by the donor or when funds are raised for particular restricted poSe5. Further explanation of the tk alld purpose of each fund is included in the notes to the financial statements. Pension 5t$ And other p05t-retirement benefits The chArRty operates a defined contributioll pension scbeme. Contributions payable to the charity's pension scheme e cbarged to th¢ Statement of Fil1claI Activities ill tbc period to which they relate. Cash equÉvalents Cash al cash equivalents include casb I hand and deposits held at call ryth batjks. Coxn8 concern At tbe time of approTring the fmancial stateEnents, the ttustees have a reasonable expectation that the charity h&$ 8dequate resources to cOntiUe operational existence for the foreseeable future. Thus the tStee$ continue to adopt tbe going concern basis of accounting in preparing the firL¢la1 statements. Page 9 colltinued...
ALENDRA HOUSE OF JOY LYOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ETr4DED 31 JANUARY 2025 DONATIONS AND LEGACIES 2025 2024 Donatiolts aud fidrai5]Thg Grants 37,622 20,200 34,011 5.543 57,822 39,554 INVESTMENf INCOME 2025 2024 Deposit account interest 8,677 RAISIP4C FUNDS Other tr&ding a¢tlvfitl&s 2025 2024 Purchases Sta£f costs 1.896 7,545 1,407 9,441 1,407 CHARITABLE ACTJVITIES COSTS Direct Costs Other r¢sources expended 3,380 Dlreet Cost$ Ye2r Ended 31.01.2025 Year Ettd&l 31.1.2024 1,853 191 323 432 279 302 1.955 201 995 266 478 399 OnliELe douatlOD st]Ct fees Postage & Ststionery Li¢¢n5 subscriptlons IDsurgnce Deprttiatton 3,380 4,294 Pag¢ 10 continued...
ALEL4NDRA HOUSE OF JOY NOTES TO THE FL¥ANCL4L STATEMENTS- colltinued FOR THE YKAR ELYDED 31 JANUARY 2025 SiTrPORT COSTS Goverll&nce costs Finance Totals Other resources ¢xpendtd 261 13,350 13,611 TRUSTEES, REMUNERATION AND BETr4EFITS There were no tLI]Stees' remuneration or otlw benefits for the year ended 31 January 2025 nor for the year ended 31 January 2024. Trustees, expenses Tbere were no trttees, expenses paid for the year ended 31 January 2025 llor for the year ended 31 January 2024. STAFF COSTS There was one employ¢¢ begall working in Septenber 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTivrrIES Unrestricted fimd Restricted fL]nd Total fimds INCOME ALYD ENDOWMENTS FROM Donations and legacies 39,554 39,554 EXPF,fqDITITRE ON Raising fidS 1,407 1,407 Charitable activities Otber resources expended 3,912 382 4,294 Other 775 775 Total 6,094 382 6,476 NET 1NCOMEI(EXPELWITUE) Transfers between fund$ 33,460 {939) (3821 939 33,078 Trlet m0venllt in funds 32,521 557 33,078 RECONCILIATION OF FUNDS Total fiu]ds brought foLward 849,71 692 850,402 TOTAL Fls CARRIED FORWARD 882,231 1,249 883.480 Page 11 continued...
ALEXANDRA HOUSE OF JOY NOTES TO THE FINATrICL4L STATEMENTS- contiTrued FOR THE YEAR ENDED 31 JANUARY 2025 io. TANGIBLE FIXED ASSETS Fixtures and fittittgs Couwuter equipment Totsls COST At I Febnaary 2024 and 31 January 2025 195 1,839 2,034 DEPRECL4TION At l Febrary 2024 Charge for year 96 15 690 287 786 302 At 31 Jattuary 2025 iii 977 1,088 NET BOOK VALUE At 31 Jalluary 2025 84 862 946 At 31 January 2024 99 1,149 1248 ii. DEBTORS: AMOUNfs FALLING DUE IITTHIN ONE YEAR 2025 2024 Other debtors 80 80 12. CREDrroRS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade czeditors Other creditors 226 831 625 600 1,057 1,225 13. MOVEMENT ]TrI FUNDS Net movemellt in funds At 31.1.25 At 1.2.24 Unrestricted funds General find 881231 40,079 922JlO Restricted fund5 Computer expeuses fid 1,249 (12) 1337 TOTAL FUNDS 883.480 40.067 923.547 Page 12 continued...
ALEXAE4DRA HOUSE OF JOY NOTES TO THE FINANCIAL STATEMENTS- Coed FOR THE YEAR ENDED 31 JAUARy 2025 13. MOVEMELYf IN FUNDS- comtinued Net movement in fid5, included itt the above are as follows.. IncorDillg resources Resources ¢xpended Movement in fiinds Unrestricted funds Gener&1 fund 65,499 (25,420) 40,079 RestrRtted funds Computer expenses fid 1,000 {1,012) (12) TOTAL FUNDS 66,499 {26,432) 40,067 Comparntives for m0vernet in fund5 Net movement ill fidS Trattsfers between fimds At 31.1.24 At 1.2.23 Unrestricted funds General fund 849,710 33,460 (939) 882,231 Restricted funds CoEnputer expenses fund 692 (382) 939 1,249 TOTAL Fifr4DS 850,402 33,078 883,480 Comparative net movement ID fids, included &n the above ar¢ follows: Incoming resources Resources expended MoYem¢nt in fimds Unrestricted funds General fund 39,554 (6,0941 33,460 Restricted funds Cornputer expenses fund (382) {3821 TOTAL FUNDS 39,554 (6,476) 33.078 Pag¢ 13 continued...
ALLXATr4DRA HOUSE OF JOY NOTES TO THE Fif4ANCL4L STATEMENTS- continued FOR THE YEAR ENDED 31 JANUARY 2025 13. MOVEMENT IN FIDs- £olltinued A Current year 12 montbs and Prior year 12 wontbs c(hmbined position is follows., Net mtsvemettt in fi]nds Transfers between full At 31.1.25 At 1.2.23 Unrestricted funds Genenl fi]nd 849,710 73.539 (939) 922,310 Restricted funds Computer expenses fund 692 {394) 939 1,237 TOTAL FtJl4lDS 850,402 73,145 923,547 A Cuent year 12 months aDd prior year 12 months combinednet move]yJent in filnds, included in tbe above are as follows= Incoming resources Resources expended Movement in funds Unrestricted funds General 105,053 (31,514) 73,539 Re5tritted funds Computer expenses fill 1.000 (1,394) (394) TOTAL FUNDS 106,053 (32,908) 73,145 Unrestricted ndS can be used in accordat]ce with the clwitable objectives at the dis¢retiott of the tnLStees. The charity does not have any stipulation ott how the fuuds are speILt. 14. RELATED PARTY DISCLOSURES During the year th¢ followillg donations were reeeived by Alexandra House of Joy from related parties. All donations were ntsde &t arll length. R Scott-HwJter donated £1,175, James Killell donated £300. Andrew Thomas and his relat¢d company AMT Accounting Limited donated £73. Page 14
ALEMNDRA HOUSE OF JOY DETAILED STATEMENT OF FINANCLIL ACTIVKTILS FOR THE YL4R LNDED 31 JANUARY 2025 2025 2024 INCOME AND ELNDOWMKNrs Dollations and legacies Donatiolls and fidraIsing Grts 37,622 20,200 34,011 5,543 57,822 39.554 Investment ill¢oDie Deposit accoullt interest 8,677 Total incoming resource$ 6ffj499 39,554 EXPENDITURE Other tradffing xetlvltles Direct expenses Wageg Pensions 1.896 7,500 45 1,407 9,441 1,407 Charitable aetivities Rent Online donation service fees Posia8e & Stationery Li¢¢llces &ud Subslptio Insurance FiKtures 2nd fittings COn)pur equipment 1,853 191 323 432 279 15 287 1,955 201 995 266 478 17 382 3J80 4.294 Support costs Finance B2uk charges 261 55 Covernance eosts Legal & ProfelOal Fees 13J50 720 Totsl resources expended 26,432 6,476 et income 40,067 33,078 This page does not fornipart of the statutory fmancial statements Page 15