II4F STATION COLTISHALL HEIUTAGE TRUST AN.YUAL REPORT ALYD FI.NANCIAL STATE.MENT FOR THE YEAR ENDED 31 JANUARY 2024 Registered Charity No. 1176736 Waveney Accountants Limited tla Newman & Co Chartered Aecountsnts 7 Hungate Beccles Suffolk I%R34 9T
RAF STATION COLTISHALL HERITAGE TRUST Page Annual Report of the Trust¢¢s Independent Examiner's Report 9-10 Statement of Financial Aclii'ities 11-12 Siatement of Assets and Liabilities 13 Notes to the Financial Siaiemen 14 Pag¢ 2
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2024 Reference and Adminislrative De14ils Charity Registration No: 1176736 Address: The RAF Coliishall Heritage Centre Building 40 (Main Guardroom) Scotloiv Enterprise Park Badersfield, Norfolk NRIO 5FB Trustees: The Trustee8 shown below were appoinied in 2018 and 2020 and have held office to the date of this rcport. Mr. M¢rvyn Cousens {Chaimian) Mr. Paul Swe¢tman (Tre&surer) Mr. John Welton (Secretary/Business Mana8er) Mr Thomas I lempsall IExhibiti()n Managcr) Mr Christopher Maloney (Fundraising Mi anager) Mr I& Stsnnell (Rcconnaissancc Colleclion Manager) Mr David I lolland (TeLhnical Suppon Manager) ,Mr Paul Hendley (Hcalth & Safcl), manager) Mr Carl Lamb (Marketing & Cotporale Business Manager) Joined in 2021 * * Joined in 2023 Struclure, Governance and Management: Governing Document The RAF Station Collishall Heritage Trust is a Charitable Incoorated Organisation (Company No. CEOI 2970) and is governed by ihe constitution and rules adopt¢d 18 January 2018. Appointment of Trustees The Trustees are appointed a5 per the goveming document. Page 3
RAF STATION COLTISHALL HERITAGE TRL'ST TRUSTEES, REPORT For the year ended 31 January 2024 Contd.... Objeet5 and Activities: The object of the CIO is as stated in th¢ Constitution: l. To advance the education of the public in the history of IL4F Coltishall and its place in the defence of the United Kingdom ihroughoui its operational life by the establishment and maintenance of a Heritage Centre to display artefacts, documenls and associated media related io RAF Coltishall. 2. To promole the provision of facilities for recT¢aiion or other leisure time occupation for the public at large in Ihe inteTCS15 of social welfare and with the object of improving conditions of life. The Trustees confirnl that the), and the management committee operaie in accordance with Ihc Charity Commission s general 8uidancc on public benefit in all respecls. Achievements and Performanc¢: Thc Trust achieved charitable (CIO) status on 18 January ?018. having formerly been known as the RAF Coliishall Station Ileritligc Fund. The closing cash balance of ihe Fund has be¢n tr¢at¢d as an unresiriclcd donation lo the CIO. Durin8 ihe period lo 31 January 2024 the Trust has achieved the following.. Our third and full year of operations has seen the Trust consolidaic its position of the EIAF Coltishall Elerita8e Centre as a significant attraction for the County of Norfolk. We have maintained stcady gr0h wilh visits by fornier station personnel, local int¢rcst groups and the general public. exc¢cding cxpcctations. The Trust's rclaiionship wilh the site owners has conlinuLd io be excellent and we noi only Tun the Heritagc Ccntrc but also provide heritsge advice and assistance ¢nsuring thal this is always iaken into account wh¢n plans are made lo develop Scoltow Enterprise Park. the name of the former RAF Coltishall site. This relalionship bodcs well for the future and provtdes us wilh the confidence to develop our plans for th¢ long term. Our well established annual rouline began with the usual preparations tor the third year of opcralions by returbi5hing some exhibits and othenvisc preparing for the 2023 season which began in carly April and closed ai ihe end of October. In addilion. a number of out of season visitors were hostcd with prior arrangement. Regular offers of items for exhibiting were accepted which include ? Paveway bombs (as used in the Gulf War) which were donaled by the RAF. In addition, a cutaway Spitfire propeller hub w&8 donated bv a local museum Ihal was closing and frorn another local museum. a sel of signs from the fornier station w¢re handed oi'er to 115 for display and thcse now adorn the outside walls of the courtyard of our building. These items. together with other new arriva]s add significanl new inlerest to our collection and thus are gradually completing the story wr lell with our exhibition. Page 4
RAF STA Tlory COLTISHALL HERITAGE TRUST TRUSTEES, RF,PORT For the year ¢Dded 31 January 2024 Contd... Achievements and Performance Contd.... The Trust was deltghted to appoint the well knoNvn avialion artist Mike Rondot as our artist in residence. This is appropriate as he was a Jaguar pilot based at RAF Coltishall and we display much of his aft.Ork. He has kindly aged to donate a proportion of Ihe sale of prints to our funds in return. We will be arranging events for him lo display his work in the coming season. The Trust now has a volunteer sialT of 22 people to rnn thc Hcritage Centre and associated activities. A new ITUStee, Carl Lamb. has also been appointed this year. A fonner RAF serl'iceman, his current background in finance with a reputable firm in Norwich will ensure the Trust can draw on a wealth of knowledge and expertise to devclop our business model and to secure more funding io keep our project moving fonward. Carl has also coniribuied the expanding our range of exhibils and has lent thc Trust a Lightning Fighter cockpit which is being refurbished to bring il up to display standard. To caler for this and other larger exhibi15, the Tru51 has renled on¢ of the Cold War dispersals on the airfield and with some sheller5 ihal have been er¢cted, this Provides a suitable location for ihe work required prior to the exhibits being broughi into public i'iew. The Elerilagc Lentre's unique Phoio Reconnaissance Collcciion, based on a group of deployable cabins, has been added to this year with a furthcr cabin which was used by Air Carncra technicians io repair and service aerial cameras. 'fhis now compleles the set and this cabin will be on display in ihe comin8 season. This group of cabins, the only one of ils kind, is considered a collection of national importance in telling lh¢ story of aerial reconnaissance from WW2 through to ihe era of Jaguar aircraft including the first Gulf War and beyond. Financially, the Trusi has agaTn proved thai ihe RAF Colii5hall Heritage Centre is viabl¢ with a donation based income. al least for the time being. Donations from visitors. fonner station i'eterans and corporal¢ gran15 have ensured Ihat the season's iakings provide more than sufficient funds for the Heritage Centre and ils actil'ilics to carry on and ¢xpand. Thi5 15, of course, complemented by the enormous amount of volunlary. effort thai gocs along with it. The Trust maintains a close watch on the financial situation on a monthly basis and the approach to fund raising is under constant review. A stead). increase in i'isiior numbers wa5 rnainlaincd this year with group visit5 being particularly welcomed. Of note was th¢ success of the "Talk and Tour" days which were wcll attended. Thes¢ ¢vcnls are usually oversubscribed and are on a price per head basis. Similarly.. the annual Heritage Open Days sponsorcd by Norfolk Countv Council in September were again oversubscribed and w'hen their online booking opened for the i'¢nu¢s throughoui Norfolk. our places filled within 4 days and taster than any of the other locations. Page 5
RAF STATIOIY COLTISHALL HEIUTAGE TRUST TRUSTEES, REPORT For th¢ year ended 31 January 2024 Contd... A¢hievement8 and P¢rfoman¢e Contd.... Early in the year. the Site Managers infomled the Trust that they wished to move back into our building (the former guardroom) and use it as a receplionloffjce complex. We in tum, will mov¢ to the lornier Air Traffic Control building on the edge of the airfield. This building will be refurbished by the site manager5 and facilitie5 adapted for our needs. Thi8 .111 create a furthcr onc-lhird addiiional space over our present exhibition area. The new facility will include an archive, otTice space and a crew room for volunteers. The refurbishment, of which initial work has begun. will greatly enhance the HeriLagL. Centre and creat¢ more scope for development. We await further news on th¢ project and ils projected timescalc5. This proposal rcprcscnts a considerable vote of confidence in our presence on the site and our contribution lo the site manag¢r's slaiutory responsibililics to the herilage of the site. Toward5 the end of our reporting year, the RAF Heritage Branch visited to see the H¢ritage Centre first hand and to reN'iew our operalion lo assess whether further coopcralion could be achieved. The Wing Commander who visited was impressed by our management and operation of the Herithge CenlTe and w&8 highly positive about the futurc and the FX)ssibilities for interaction in the future. Our Pittron. Air Marshal Sir Chris HaTper. attended the me¢ling to suppon us in our presentation on the day. Summary The RAF Station Coltishall Heriiage Trusi has had a successful year with the RAF Coliishall Ilerilage Cenlre slrengihening it5 position &q a significant attraction and as fitting commemoration ot a much re5pecled RAF sthtion. The Trus1 15 looking forward to another busy and successfijl year ahead. Voluntccrs: The chdriry is wholly run by unpaid volunt¢crs who are primarily the Trustees. All Trustees undertak-¢ their roles on a voluntsr>'lunpaid basi5. Further N'olunleers were recruited this )'ear to provide exhibition guidcslcducalors and to support operdlions in ternis of maintenance of our building and Ihe exhibils. Finydneial Review: The results for the year are Set out on page I l of lh¢ financial statements. The financial statements relate lo the provision of senices to satisfy the charity's financial obj¢ctives during th¢ period l February, 20?3 through to 31 January 2024 and show that we had a total income of £1 0,847 and our Cxpenditure totalled £8,060. The charity is in its sixth year of operation being regislered on 18 January 2018. For the curreni period £5,730 wa5 brought forward from last year's account to this account on l February 2023. Page 6
RAF STATION COLTISHALL HERITAGE TRLST TRUSTEES, REPORT For the year ended 31 January 2024 Contd... Achievements and Performance Contd..,. Reserves Policy: The charity currently only holds unrestricted reserves. The reserves are represented by cash at bank. The Iruste¢s ¢onsideT thai rhe unTestricted reserves should be sufficient to cover the charitsblc Company's planned expendilure where wssible. Risk ManAgement: The Trustees have assessed Ihe major risk factors to which the clwity is exposed and are satisfi¢d that Systems are in place to lessen those risks. Page 7
RAF STATIOIY COLTISHALL HERITAGE TRiiST TRUSTF.F,.S' REPORT For the year ended 31 January 2024 Contd... Statemenl of Trust¢¢s' R¢sponsibilitie$: The I rustees are responsible for preparing ihe Trustees, Rew)rt and ihe financial slatements in accordance with the applicable law and the Lniied Kingdom Accounting Standards (United Klngdom Generally A¢cepl¢d Accounling Practice). The law applicable to charities in England and Wale5 r¢quir¢s th¢ trustees to prepare financial statements for each financial year which give a wu¢ and fair vicw of the stale of affairs of Ihe charity and the incorning resources and application of resources of the charity for that period. In preparing these financial stszements, Ihe Truslees are required to.. Select suitabl¢ accounting policies and then apply them consistently. Obs¢rv¢ methods and principles in the Charities SORP; Make judgcmcnls and eslimal¢s ihat are r¢asonable and prudenl. Stale whether applicable accounting standards have bc'cn followcd, subject to any material departurcs disclosed and explained in financial ststements. Prepar¢ the financial siatemenis on the 80in8 concern basis unless it is inappropriale lo presume thai the charily will coniinue in operation. The Trustees are responsible for k¢¢ping accounting records Ihai disclose with reasonable accuracy al any time the firwicial posilion of the charity and ¢nabl¢ them to ensure that the fInclaI statem¢nls comply with the Charitics Aci 2011. the Charity {Accounis Reports) Regulations 2008 and the provisions of the Trust Deed. They are a150 responsiblc for satcguarding the assets of the charily and hencc for taking reasonable 5leps for the prevention and detection of fraud and other ic8U1arILie5. PUBLIC BENEFAT STATF.MENT The Trustees have r¢gard io the Charity Commission's public benefit guidance. ON BEHALF OF THE'fRUSTEES: Mr. M¢rv)'n Cousens {Chair of Truste¢s) aul Sweetman (Treasurer) March 2024 March 2024 Page
RAF STATIO COLTISHALL HEIUTAGE TRUST INDEPENDENT EXAMINER'S REPORT Year ended 31 January 2024 Independent examiner's report to the tTUStees of RAF Slation Coltishall Heritage Trust I reporl on the accounts of ihe chlty for the year ended 31" January 2024, which are the Summary of Receipts and Payments and the 'l"reasurer's Report. Respective responsibilities of trustees and examiner The Charity s Irustees are responsible for the preparation of the accounts. The charity's Irustees consider ihal an audit is nol required for this year under section 144(2) of th¢ Charities Act 2011 (the 201 IAct) and that an indep¢nd¢nl examination is required, li is my responsibility io: examin¢ the accounis under seciion 145 of the 201 l act. to follow the procedures laid down in Ih¢ G¢n¢ral Direciions given by the Charily Commission (under section 145(5)(b) of the 2011 Aci. and to stdie whether particular matters have come lo my atl¢nlion. Bas6s of independent examiner's statement My examinaiion was carried out in accordancc with the General Direclions given by the Charitv Commission. An examination includes a review of th¢ accounting rccords kcpi by the Charity and a comparison of the accounts presenled with ihose records. It also includes consideration of any unusual items or disclosures in the a¢counls, and sccking cxplanalions from you as trustees concerning any such mallers. The procedurcs undertaken do not provid¢ all the evidenc¢ thal would be required in an audiL and consequenily no opinion is givcn as to whether ihe account8 present a 'irne and fair view and the repon is limited io those matters s¢1 oul in the slatemeni below. Independen¢ examiner's st4lemen¢ In connection w'ith my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any materials respects. the requirements.. to keep accounting records in accordance with seclion 130 of the 2011 Acl; and to prcpare accounts which accord with ihe accounting records and comply with the accounting requirements of the 2011 Act have noi been met. or (2) to which: in my opinion, attention should be drawn in order to ¢nabl¢ a proper understanding of the accounls lo b¢ reached. Page 9
RAF STATION COLTISHALL HF.RITACE TRUST INDEPENDENT EXAMlliER'S REPORT Year end¢d 31 January 2024 ¢ontd... LAI Name.. Leslie Newinan FCA Address.. Newman & Co 7 Hungate Becclcs Suffolk NR34 9 Date- Page 10
RAF STATION COLTISHALL HERITAC.F TRUST STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 January 2024 Unrestrict 2024 Incomin% Resour¢e$ Donations October Films Fee NND Council Rate Refund 10,228 200 419 10,228 200 419 10,847 10,847 Resourc¢$ Fxpended Building RenVRaies Building Electricity Charges Yard 12 Rent Merchandise Co8ls HC Rcfurbishm¢nt Costs ATREL Refurbishm¢ni Cosis Lightning Cockpit Refurbishmeni Int¢rnei Fee HC Brochure Costs Accountants Fee HC. Public Liability Insurance Cabin Covcr Insurance Misc Costs 3.539 504 126 661 179 651 ,324 3.539 504 126 661 179 651 1,324 115 268 300 275 56 62 268 300 275 56 62 Total Resources Expended 8,060 8,060 Page 11
RAF STATION COLTISHALL HERITAGE TRUST STA TE.MENT OF FINANCIAL ACTtVITIES For ihe year ended 31 January 2024 NTet Resources Incoming Resources 2.787 2.787 Total Funds brought forward 5.730 Total funds earned forward 8.517 8,517 Page 12
RAF STATION COLTISHALL HERITAGE TRUST STATEMEYT OF ASSETS AN'D LIABILITIES As at 31 January 2024 2024 Current Assets Cash at bank and in hand 8,517 Net Assets 8.517 Funds Unrestricted 8,517 Restrict¢d 8,517 The financial slalemenis were approved by the Trusiees March 2024. Mr. Meryn Cousens (Chair of Trustces) weeiman (Tr¢asurcr) Date.. March 2024 Dale: March 2024 Page 13
RAF STATION COLTISHALL HERITAGE TRLST NOTES TO THE FINthCIAL STATELMENTS For the year ended 31 January 2024 I. ACCOULITIYG POLICIES The principal accounting policies are set out below. Accounting Convention The financial statements have been prepared under the hi51orical cost conl'enlion and are in accoTdance with applicable UK accounting sndardS. The financial statements also comply with the Staiement of Recommended Praciice. Accounling and Reporting by Charities" published in 2015 and the Chariti¢s Act 2011. In¢ome Incom¢ is accounted for on a receipts basis. Expenditure Expenditure is accounted for on a payment5 basis. Taxation The Charity is not liable for assessment lo lax on 115 results. 2. FUNDS Unrestricted funds are available for use al the discretion of the Trustees in furtherance or the general objectives of the Charitv and which havc noi bccn dcsignated for other pun)oses. During the period, no resiri¢ied income or donations were received. 3. TRANsAloNs WITH TRUSTF.F.S No 'l'rusiee or connected person received any remuneralion or reimbursement of expenses. 4. EMPLOYEES The Charity had no cmployees during the year. Page 14