RAF STATION COLTISHALL HERITAGE TRUST ANNUAL REPORT AIW FINANCIAL STATEMETr4T FOR THE YEAR EIYDED 31 JANUARY 2022 ReOstered CharSty No. 1176736 Waveney Accountants Limited tla Newman & Co Chartered Accountants 7 Hung4te Beccles Suffolk NR34 9T
RAF STATION COLTISHALL HEIUTAGE TRUST PAg¢ Annual Rep)rt of the TruslKs Independent Examiner's Rqx)rt Statement of Financial Activities io-ii Statement of Assets and Liabilities 12 Notes to the Accounts 13 Page 2
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2022 Reference and Admlnlstrallve D¢talls Charlty Registration No: 1176736 Address: The RAF Colti$h8ll Heritage Centre Building 40 (Main Guardroom) Seollow Enteryrise Park Badenfield, Norfolk NRIO 5FB Trustees: The Trustees shown below were app)inted in 2018 and 2020 and havc held office to the date of this report. MT. Mervyn Cousens (Chairnian) Mr. Paul Sweettnan (Treasurrf) Mr. John Welton (Secretary) Mr Thomas Hempsall (Exhibition Manager} Mr C]stOpher Maloney (Fundraising Manager) Mr lan Stannett (Reconnaissance Collection Manager) Mr David Holland (Technical Support Manager) Mr Paul Hendley. (Health & Safety manager) Mr David Mann (Fundraising Support) Mr lan MacLeod (Norfolk Fire Service Museum Representstiv¢) *Joina in 2021 Mr lan MacLeod left the Trust early in his rewrting period as fornial representation of the Norfolk Fire Service Museum on the Board of Trusttts end. However, close co- operation between our two organisations will continue. Structur< Governance and Management: Governlng Document The L4F Station Coltishall Herita8¢ Trust is a Charitable IncoTFK)rated Organisation {Company No. CEOI 2970) and is governed by the constitution and rules adopted 18 January 2018. Appolntment of TThstees The Truste¢s ar¢ appointed as per the governing document. Pagc 3
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEESY REPORT For the year ended 31 January 2022 Contd.... Objetts and Activities: The object of the CIO is as stated in the Constitution: l. To advance the education of the public in the history of RAF Coltishall and its place in the defence of the United Kingdom throughout its operational life by the e8tablishmeni and maintenance of a Heritage C¢ntre to display artefacts, documents and &8sociated media related to RAF Coltishall. 2. To promote the provision of facilities for recrealion or other leisure tirne occupation for the public at large in the interests of social w¢lfare and with the objecl of improvin8 conditions of life. The Trustees confinn that they and the management committee operate in accordance with the chlty Comrnission's general 8uid8n¢e on public benefit in all respects. Aehlevements and Performance: The Trust achieved charitable (CIO) status on 18 January 2018, having forn]erly been known as the IW Coltishall Station Heritage Fund. The closing cash balance of the Fund has been treated as an unrestricted donation to the CIO. During the period to 31 January 2022 the Trust has achieved the followin8'. The early part of the year was heavily aff¢th by the pandemic. Nevertheless. it was spent continuing the preparations for opening the Heritage Centre with decoratin& electrical work and preparation of ¢xhibits and display cabin¢ts bcin8 undertaken. A back office was created as a hub for the Centre's administration and home for our archive. The adjoining largcr room w&8 sd up as a le¢turpJcaucation Toom with an audio-visual suite. Five new volunteers joined us to help and to become guides when the Centre opened. A brochure was producd lo introduce the Hcritage Centre with a professionally printed version eventually being distributed to appropriate outlets. In addition, local press articl aIso heralded the creation of the Centre. A numbff of privale preview visits were conduct1 to gau8e opinion with very favourable outC4)rnes. The LecturdEducation Room was offered to the charity "Outsid¢ the Wire" as a meeting facility for a Veterans. Hub and these meetings cornmenced in September with a steady increase of attendees. This facility provides a social and support hub for local arnied forces veterans from all seThices. Page4
RAF STATIOIY COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2022 Contd... Achievements and Perfonnance Contd.... The RAF Coltishall Heritage Ccntre was formally opened by the Deputy Lord Lieutenant Group Captain Stuart Blacknian on the 23 June 2021 on the 82. anniversary of the day that the Station was declared operational in 1940. The event w&s attended by senior figures from Norfolk and the two district councils covering the fornier RAF Coltishall site. The event w&$ hosted by our patron Atr Marshal Sir Christopher Harper. The very SUC$sful day culminated in a flyp8St by a Spitfire and HurricaThe from the Battle of Britain Memorial Flight flown by Group Captain Matt Peterson and Squadron Lead Mark Discombe; both fornier Jaguar pilots from RAF Coltishall. On op¢ning, the Heritage Centre proved popular both with fonner Station personnel and the general public. The layout of the exhibition rooms in a 'tim¢lin¢" manner made th¢ story logical for the guides to tell. Furthemiore. the uncluttercd nature of the displa)s proved }pullar and was often remarked on as being vcry profcssionaI. Several group visits were organised which ranged from a Solicitors finn from Yorkshire, car enthusiast clubs. th¢ Royal British LeOn and a local Rotary Club. tn addition, the Centr¢ opened especially for the annual reunion for those who served on the Jaguar Forc& All these group visits wcre highly successful and have generated positive word of mouth and social media reviews which is generatin8 more interest in group visits for the coming se&son. Our unique reconnai&sance displays were further enhanced during the year with new exhibits being installed in our set of reconnaissance cabins. These cabins wer¢ used to support deployed opcrations of the Jaguar in the reconnaissance role. Visitors were able to see the development of aerial photoaphY from wet film to digital operations. Complementing the cabins, our set of aircraft reconnaissance pods added to the interesl. A visit from the RAF Medmenham Reconnaissance History Group to view our displays w&s vy successful and as specialists in this field, they were extremely impre&8ed and will continue the co.operation we have enjoyed from By the time the Centre closed for the Wint¢r after a relatively short season, more than 1,000 visitors had been through the doors. Donations (both from the visitor's box and other direct donalions) had rcachal in excess of £3,000 ensuring that the Heritage Centre was fmancially viable and a realistic visitor venue in terms of coverin8 the costs involved. The Centre w&s awardcd '£ovid Safety Compliant" status by Vislt England which gave visitors and staff confidence that proper measures were in place for their safdy. Page 5
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 J*Duary 2022 Contd... Achievements #nd Perfonnance Contd.... During the closed season a plan to expand the exhil)ition areas to cr¢ate a more logical timeline for visitors was implemented and a fiuthw large room was refurbished by r¢placing light fittings, Instling el¢ctrical and audiojvisual uipment and rederating. The majority of this work was done by the end of the reporting yw and will be fillly complctc by the end of February. The Centre reop¢ns on 3 March 2022. Summary This h&8 been a very successful first and part year of operations and bodes extremely well for the future. A strong and enthusiastic team of trustees and voluntccrs together with a well set out exhibition under the dircction of th¢ Exhibition Manager sees the Heritagc Centre achieving our aim of being a worthwhile tribute to RAF Coltishall and an education assd for the county of Norfolk. This combined with superb Lecture Room facilities and scope to expand fi]rther, will ensure thai the Centre is worth visitin8 and indeed revisiting the collection display grows. Volunteers: The charity is wholly run by unpaid volunleers who are primarily the Tntees. All Trustees undertake their roles on a voluntarylunpaid basis. Further volunteers were recruited this year to provide exhibition guides/educators and to support operations in terms of maintenance of our building and the exhibits. Flnandal Revlew: The results for the year are set out on page 10 of the financia] statements. The financial statements relatc to the provision of services to satisfy the charity's financial objectives during the period l February 2021 through to 31 January 2022 and show that we had a total tn¢om¢ of £9,028 and our expenditure totalled £8,808. The charity is in its fourth year of operation being registered on 18 January 2018. For th¢ Cent period £6,962 was brought forward from It year's account to this account on l February 2021. Reserves Poliey: The charity currently only holds UDrestTiCted reserves. The reserves are represented by cash at bank. The truste consider that the unrestricted resetves should be sufficient to cover the charitable company's plann expenditure where wssible. Risk Management: The Trustees have assessed the major risk factors to which the charity is expos1 and are Satisfi that systems are in place to lessen those risks. Page 6
RAF STATIOIY COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2022 Contd... Statement of Trustees, Respon$ibilities: The Trnstees are responsible for preparing the Trustees, Report and the financial statements in accordance with the applicable law and the United Kingdom Accounting Standards (United Kingdom Gen¢rally Accepted Accounting Practice). The law appIlble to charities in Enand and Wales requires the trustees to prq)are financial statemeThts for each financial year which give a true and fair view of the state of affairs of the charity and the incoming resources and application of regA)urces of the charity for that p¢riod. In preparing these financial stalements, the Tnjstees are required to; Select suitable accouThting policies and then apply them consistendy, Observe methods and principles in the Charities SORP. Make judgements and &8timates that are reasonabl¢ and prudent; State whether applicable accounting standards have bccn followed, subject to any material d¢partures disclosed and explained in financial statements. Prepare the financial statemLry)ts on the 80ing concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial wsition of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and the provisions of the Trtt Deed. They are also responsible for safeguarding the assets of the charity and hence for tsking reasonabl¢ steps for the prevention and detection of fraud and other irregularities. PUBLIC BENEFIT STATEMENT The Trustees have regard to the Charity Commission's public benefit guidance. ON BEHALF OF THE TRUSTEES: Mr. MeThyn Cous¢ns (Chair of Trnstees) r. Paul Sweetmao (Treasur¢r) Feb 2022 Page 7
RAF STATION COLTISHALL HERITAGE TRUST INDEPENDE EXAMINER)S REPORT Year ended 31 January 2022 IndepeDdent examiner's report to the trustees of RAF StatioD Coltlshall Heritage Trust I r¢port on the accounts of th¢ Charity for the year enduj 31" January 2022, which are the Surnmary of Recopts and Payments and the Treasurer's Rert. Respective responsibilities of trustees and examiner The Charity's tSteeS are responsible for the prepgration of the accA)unts. The charity's stees consider that an audit is not required for this year under section 144(2) of th¢ ChaTities Act 2011 (th¢ 201 IAct) and that an independent cxamu]ation is required. It is my responsibility to.. examine the a¢¢ounts under section 145 of the 2011 acl; to follow the procedures laid down in th¢ G¢nwJ Directions Ven by the Charity Commission (under scction 145(5)(b) of the 2011 Act. and to state wh¢thw particular matters have come to my attention. Bpd$ls of Independent examlner's statement My examination w&5 caTried out in accordance with th¢ G¢n¢ral Directions gtven by the Charity Comrnission. An examination includes a review of the accounting records kept by the Charity and a oomparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as In¢¢C8 concerning any such matters. The proc&Jures undertaken do not providc all the evidence that would be required in an audit, and consquently no opinion is given as to whether th¢ accounts present a 'true and fair. view and th¢ report is limited to thosc matters set out in the statement below. Independent ex2mlner's stllemenl In connection with my examination, no matter has come to my attention: (l) which v¢S me reasonable cause to believe that iti any materials respects, the requirements: to keep accounting records in aordanCe with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and mplY with the a¢0)lIng rquirements of the 2011 Act have not been met; or (2) to which, in my Opinio attention SPUld be drawn in order to enable a proper understanding of the accounts to be reached. Page 8
RAF STATION COLTISHALL HEIUTAGE TRUST INDEPENDENT EK4MINER'S REPORT Year ended 31 January 2022 contd... Signed: . Name: l£sli¢ Newman FCA Address: Newman & Co 7 Hungate Beccles Suffolk NR34 9TT Date.. Page 9
RAF STATION COLTISHALL HERITAGE TRUST STATEMENT OF FINANCIAL ACTivrrIES For the year ended 31 January 2022 Unrestricted 2022 Incoming Resources Donations Christmas Card Sales Rugby Club Shirt Sales Polo Shirt Sales Desert Cat Sales Heritage Beer Sales NND Council Rate Refund 6.051 30 579 643 255 380 1,090 6,051 30 579 643 255 380 1,090 9,028 9,028 Re$OUr¢ Expended Building Rent/Rates Building Electricity Charges Merchandise Costs HC Refurbisl)ment Costs ATREL Refurbishment Costs HC Grand Opening Catering Costs Historical Posters Costs Intern Fce Just Giving Fee HC B¢er Sale Licences H¢ritage Beer Costs HC Brochure Costs Merchandise Postal Charges HC Credit Card Reader Accountants Fee Sretary's Expenses HC Projector Maintenance HC Public Liability Insurance 2,901 385 1,878 679 459 490 250 49 126 105 5(M) 121 iii 119 240 51 58 286 2,901 385 1,878 679 459 490 250 49 126 105 soo 121 119 240 51 58 286 Total Resources Expended 8,808 8,808 Page 10
IL4F STATION COLTISHALL HERITAGE TRUST STATEMENT OF FINANCIAL ACTJVITIES For the Ye ended 31 JAnuary 2022 N¢t Resourc ExpendcOMIng Resources 220 220 Transfers between fimds Total Funds brought forward 6.962 6.962 Tot funds Carrled fonvard 7.182 7,182 Pagell
114F STATION COLTISHALL HERITAGE TRUST STATEMENf OF ASSETS AND LIABILITIES As at 31 January 2022 2022 Current A$$¢ts Cash at bank and in hand 7,182 Net A5set8 7,182 Funds Unrestricted 7,182 Restricted 7,182 The financial statements were approved by the Tntstees on M h 2022. Mr. Mervyn Cousens (Chair of Trustees) . Paul Sweetm (Treasurer) Date.'/2 March 2022 Date.. /e March 2022 Pagc 12
RAF STATIOIY COLTISHALL HERITAGE TRUST NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 Janugry 2022 I. ACCOUNTING POLICIES Th¢ principal accounting policics are set out below. Accounting Convention The financial statements have been prq)arol under the historical Cost convention and are in accordance with applicable UK accounting standards. The financial statements also comply with the Statement of Recommend1 Practice.. "Accounting and Reporting by Charities" published in 2015 and the Charities Act 2011. Income Income is accounted for on a receipt basis. Expenditure Expenditure is accounted for on a payments b&sis. Taxatlon The Charity is not liable for eSSMent to tsx on its results. 2. FUNDS unrestrict fijnds are available for use at the discretion of the TteeS in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Dunng the penod, no r¢strict¢d income or donations were received. 3. TKINSAcfioNS WITH TRUSTEES No Trustee or connected person receiv any remuneration or reimbursement of expenses. 4. EMPLOYEES The Charity had no employees duTing the year. Page 13