VALE OF BERKELEY RAILWAY CHARITABLE TRUST
Trustees' Interim Report and Accounts
For the financial year ending Sept 2023
VALE OF BERKELEY RAILWAY CHARITABLE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
Governers of Trustee
Francis John Wooldridge Appointed 10 January 2018 Graham Leslie Sturgess Appointed 10 January 2018 Julie Snell Appointed 15 October 2022 Howard Patten Parker Appointed 10 January 2018 Paul William Richardson Appointed 10 January 2018 Resigned Sept 2022 Andrew Charles Goodman Appointed 10 January 2018 Brian Whitfield Appointed 15 October 2022 Andrew Woodhall Appointed 15 October 2022 Edgar Craggs Appointed 20 October 2018 David Snell Appointed 19 October 2019 Resigned July 2023 Richard Taylor Appointed 9 October 2021 Resigned Aug 2022 Robert Gerrard Appointed 15 October 2022 Registered number 1176597 (Registered 10 January 2018)
Bankers
TSB P O Box 373 Leeds LS14 9QG
VALE OF BERKELEY RAILWAY CHARITABLE TRUST
Trustees' Interim Report and Accounts
For the financial year ending Sept 2023
Trustees' Report
The Trustees present their report and accounts for the year ended 30 September 2023
Principal activities
The Trust's principal activity during the year was working towards the restoration of the Berkeley branch line as a heritage railway and railway centre
Establishment of Trust
On 10th January 2018, the Vale of Berkeley Railway Charitable Trust became a registered charity. It was decided by the VOBR Company Ltd that all assets & liabilities would now be transferred from the company to the VOBR CT. The balance of £16,681 was transferred from the Company bank account on 31/07/18 and the account closed.
Locomotive and rolling stock restoration continued at the shed. The Clearance of Oldminster sidings and the work at Berkeley Station also continued. A lease has been negotiated with Network Rail for the area known as Oldminster sidings and planning is now progressing for the development. Fundraising continues as does the efforts to submit the planning application and to negotiate the hoped for lease on the line.
The Total Income for this financial year has been £80,132. Last Year it was £45076. This figure includes an adjustment to add in some of the larger assets donated and those increased in value by way of volunteers labour. This figure is £41,000
The Gift Aid recovered in the year is £5,224, but some of this relates to an overlap with the previous year
The scrap metal income is £5,616 which is down on last year reflecting the decrease in scrap metal prices.
Total Expenses for this financial year are similar to last year £41,201 compared to £41,810 last year. Biggest casts are the rent for the shed followed by the insurance
The Weighbridge project is now unlikely to go ahead. We hold nearly £10,000 restricted funds for this project, made up of a £5,000 donation from Renishaw and the remainder from a bereaved family. The donors will need to be contacted to ascertain whether the funds can be diverted to another VOBR project or whether they will need to be returned.
| Signed by Trustees of VOBR Approved on |
Frank Wooldridge 08/02/2024 (Date) |
|---|---|
Date: 23/04/2024 Time: 19:23:38
Page: 1
Prof ~~it and L~~ oss
Vale of Berkeley Railway YE 2023 with
From: Month 1, October 2022 To: Month 12, September 2023
Chart of Accounts:
VOBR 2 Layout of Accounts
| Period Sales and Receipts Donations 4,341.16 Memberships 7,291.00 Founders Club 1,000.00 100 Club 1,024.00 Sleeper fund 472.60 Talks to Outside Groups 1,155.00 Training Course refund 40.00 Interest Received 916.05 Invoices sent to AG 3,750.00 Receipts from DFR 407.52 Miscelaneous & ebay Sales 3,397.19 Scrap Metal Sales 5,616.05 Customer Workshop jobs 1,865.50 Other Income 2,632.50 Gift Aid reclaimed 5,224.06 Purchases Volunteer Training 26.99 Direct Expenses Goods & Clothing for resale 28.53 Fund raising & Advertising 982.94 Magazine Printing 2,126.00 Printing & Stationary 831.14 Volunteers Tools & Consumables 478.28 Safety & Testing 55.00 Other Machines expences 48.90 Oldminster Sidings 4,251.72 Berkeley Station 541.50 Machine Shop 323.95 Woodwork Shop 784.74 Hops Subscription 453.44 Costs 100 club prizes 558.00 Jacker Packer 407.53 BR Brake Van 580.35 Expences on Pacers 3,820.83 Gross Profit/(Loss): Overheads Rent and Rates 14,383.90 |
39,132.63 26.99 16,272.85 22,832.79 |
Year to Date 4,341.16 7,291.00 1,000.00 1,024.00 472.60 1,155.00 40.00 916.05 3,750.00 407.52 3,397.19 5,616.05 1,865.50 2,632.50 5,224.06 26.99 28.53 982.94 2,126.00 831.14 478.28 55.00 48.90 4,251.72 541.50 323.95 784.74 453.44 558.00 407.53 580.35 3,820.83 14,383.90 |
39,132.63 26.99 16,272.85 |
|---|---|---|---|
| 22,832.79 |
Date: 23/04/2024 Time: 19:23:38
Page: 2
Vale of Berkeley Railway YE 2023 with
Prof ~~it and L~~ oss
From: Month 1, October 2022 To: Month 12, September 2023
Chart of Accounts:
VOBR 2 Layout of Accounts
| Period Meetings & Travelling 60.00 Telephone & Computer 244.72 Maintenance 1,805.97 Insurance 3,932.67 Bank Charges & Interest 19.50 Professional Fees 205.00 Net Profit/(Loss): |
20,651.76 2,181.03 |
Year to Date 60.00 244.72 1,805.97 3,932.67 19.50 205.00 |
20,651.76 |
|---|---|---|---|
| 2,181.03 |
Date: 23/04/2024 Time: 19:32:06
Page: 1
Vale of Berkeley Railway YE 2023 with ass Balance Sheet
From: Month 1, October 2022 To: Month 12, September 2023
Chart of Accounts:
VOBR 2 Layout of Accounts
| Period Fixed Assets Property 0.00 Equipment 1,500.00 Workshop Equipment 22,000.00 Signalling & Trolleys 0.00 Rolling Stock 17,500.00 Permanent Way Assets 0.00 41,000.00 Current Assets Debtors (111.04) Pre Payments 4,250.00 TSB Deposit Account 916.05 Deposits and Cash (181.68) Charity Bank Account 0.00 Vat Owed or Due 502.68 5,376.01 Current Liabilities Creditors : Short Term (84.18) Charity Bank Account 3,279.16 3,194.98 Current Assets less Current Liabilities: 2,181.03 Total Assets less Current Liabilities: 43,181.03 Long Term Liabilities Protected funds 0.00 Weighbridge 0.00 Sleeper Fund 0.00 0.00 Total Assets less Total Liabilities: 43,181.03 Capital & Reserves Capital & Reserves 0.00 Revaluation of Fixed Assets 41,000.00 Other Funds 0.00 2,181.03 P & L Account Previous Year Adj 43,181.03 |
Year to Date 3,219.20 6,000.00 22,200.00 1,450.00 22,000.00 14,500.00 69,369.20 105.00 4,250.00 110,262.67 75.27 1,857.81 1,854.26 118,405.01 0.00 0.00 0.00 118,405.01 187,774.21 9,243.13 9,933.49 1,207.12 20,383.74 167,390.47 86,189.04 41,000.00 38,020.63 2,181.03 (0.23) 167,390.47 |
|---|---|
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Vale of Berkeley Railway Charitable Trust On accounts for the year ended 3010912023 Charity no (if any) 1176597 Set out on pages 34 I report to the trustees on my examination of the accounts of the above charity ("the Trust'l for the year ended Responsibilities and As the charity trugtees of the Trust, you are re3pon5ible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me auae to believe that 111, Clny material respect.. accounting recordq were not kept in accordance with section 130 of the A¢t or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enabl proper understanding of Ihc accounts to be reached. Ple8se delete the words in the brackets if they do not apply. Independent examinerfs ststement Signed: Date: 151512024 Name: APW Pilkington Relevant professional qualification(s) or body lif any)". FCA Address: Randalls Coltage Chalford Hill, Stroud GL6 8LF Sectiori B Dis¢losure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent eiaminatioii of Ghaiity aGGounts.' directions and guidance for examiners). IER October 2018
Give here brief details of any item5 that the examinerwishes to disclose. IER October 2018
Charity Name No (if any) Vale of Berkeley Railway Charitable Trust 1176597 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/10/2022 30/09/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 11,745.00 24,069.00 - - - - - - 35,814.00 - - - 35,814.00 9,786.00 18,633.00 11,294.00 - - - - - - 39,713.00 - - - 39,713.00 - 3,899.00 95,535.22 91,636.22 |
Restricted funds to the nearest £ 1,359.00 - - - - - - - 1,359.00 - - - 1,359.00 - - - - - - - - - - - - - - 1,359.00 19,200.78 20,559.78 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 13,104.00 24,069.00 - - - - - - 37,173.00 - - - 37,173.00 9,786.00 18,633.00 11,294.00 - - - - - - 39,713.00 - - - 39,713.00 - 2,540.00 |
Total funds to the nearest £ 13,104.00 24,069.00 - - - - - - 37,173.00 - - - 37,173.00 9,786.00 18,633.00 11,294.00 - - - - - - 39,713.00 - - - 39,713.00 - 2,540.00 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donations & Memberships | 11,745.00 | 24,287.38 | ||||
| Other income | 24,069.00 | 20,788.79 | ||||
| Transfer in frompreviousyears | - | - | ||||
| Transfer in frompreviousyears misc) | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
35,814.00 | 45,076.00 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 45,076.00 | ||||||
| Project costs | 9,786.00 | 28,247.01 | ||||
| Rent | 18,633.00 | 948.49 | ||||
| Other costs | 11,294.00 | 12,641.75 | ||||
| Transfer in frompreviousyears | - | - | ||||
| Transfer in frompreviousyears(misc) | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 39,713.00 | 41,837.00 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 41,837.00 | ||||||
| - 3,899.00 | 1,359.00 | - 2,540.00 | 3,239.00 | |||
| - | - | |||||
| 95,535.22 | 19,200.78 | 114,736.00 | 111,497.00 | |||
| 91,636.22 | 20,559.78 | 112,196.00 | 114,736.00 |
16/05/2024
CCXX R1 accounts (SS)
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature Frank Wooldridge Details Details Restored equipment other assets Details Details Debtors VAT Rent Prepaid Bank Account & Cash Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 91,636.22 20,559.78 - - - - 91,636.22 20,559.78 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,854.00 - 105 - 4,250 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name Frank Wooldridge |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 31,419.20 | |||
| 37,950.00 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Frank Wooldridge | Frank Wooldridge | 03/03/2024 | |
16/05/2024
CCXX R2 accounts (SS)
2