## **VALE OF BERKELEY RAILWAY CHARITABLE TRUST** ## **Trustees' Interim Report and Accounts** **For the financial year ending Sept 2023** ## **VALE OF BERKELEY RAILWAY CHARITABLE TRUST** LEGAL AND ADMINISTRATIVE INFORMATION ## **Governers of Trustee** Francis John Wooldridge Appointed 10 January 2018 Graham Leslie Sturgess Appointed 10 January 2018 Julie Snell Appointed 15 October 2022 Howard Patten Parker Appointed 10 January 2018 Paul William Richardson Appointed 10 January 2018 Resigned Sept 2022 Andrew Charles Goodman Appointed 10 January 2018 Brian Whitfield Appointed 15 October 2022 Andrew Woodhall Appointed 15 October 2022 Edgar Craggs Appointed 20 October 2018 David Snell Appointed 19 October 2019 Resigned July 2023 Richard Taylor Appointed 9 October 2021 Resigned Aug 2022 Robert Gerrard Appointed 15 October 2022 **Registered number 1176597** (Registered 10 January 2018) ## **Bankers** TSB P O Box 373 Leeds LS14 9QG ## **VALE OF BERKELEY RAILWAY CHARITABLE TRUST** ## **Trustees' Interim Report and Accounts** ## **For the financial year ending Sept 2023** ## **Trustees' Report** The Trustees present their report and accounts for the year ended 30 September 2023 ## **Principal activities** The Trust's principal activity during the year was working towards the restoration of the Berkeley branch line as a heritage railway and railway centre ## **Establishment of Trust** On 10th January 2018, the Vale of Berkeley Railway Charitable Trust became a registered charity. It was decided by the VOBR Company Ltd that all assets & liabilities would now be transferred from the company to the VOBR CT. The balance of £16,681 was transferred from the Company bank account on 31/07/18 and the account closed. Locomotive and rolling stock restoration continued at the shed. The Clearance of Oldminster sidings and the work at Berkeley Station also continued. A lease has been negotiated with Network Rail for the area known as Oldminster sidings and planning is now progressing for the development. Fundraising continues as does the efforts to submit the planning application and to negotiate the hoped for lease on the line. The Total Income for this financial year has been £80,132. Last Year it was £45076. This figure includes an adjustment to add in some of the larger assets donated and those increased in value by way of volunteers labour. This figure is £41,000 The Gift Aid recovered in the year is £5,224, but some of this relates to an overlap with the previous year The scrap metal income is £5,616 which is down on last year reflecting the decrease in scrap metal prices. Total Expenses for this financial year are similar to last year £41,201 compared to £41,810 last year. Biggest casts are the rent for the shed followed by the insurance The Weighbridge project is now unlikely to go ahead. We hold nearly £10,000 restricted funds for this project, made up of a £5,000 donation from Renishaw and the remainder from a bereaved family. The donors will need to be contacted to ascertain whether the funds can be diverted to another VOBR project or whether they will need to be returned. |Signed by Trustees of VOBR
Approved on|Frank Wooldridge
08/02/2024
(Date)| |---|---| **Date:** 23/04/2024 **Time:** 19:23:38 **Page:** 1 **Prof** ~~**it and L**~~ **oss** ## **Vale of Berkeley Railway YE 2023 with** **From:** Month 1, October 2022 **To:** Month 12, September 2023 ## **Chart of Accounts:** VOBR 2 Layout of Accounts |**Period**
**Sales and Receipts**
Donations
4,341.16
Memberships
7,291.00
Founders Club
1,000.00
100 Club
1,024.00
Sleeper fund
472.60
Talks to Outside Groups
1,155.00
Training Course refund
40.00
Interest Received
916.05
Invoices sent to AG
3,750.00
Receipts from DFR
407.52
Miscelaneous & ebay Sales
3,397.19
Scrap Metal Sales
5,616.05
Customer Workshop jobs
1,865.50
Other Income
2,632.50
Gift Aid reclaimed
5,224.06
**Purchases**
Volunteer Training
26.99
**Direct Expenses**
Goods & Clothing for resale
28.53
Fund raising & Advertising
982.94
Magazine Printing
2,126.00
Printing & Stationary
831.14
Volunteers Tools & Consumables
478.28
Safety & Testing
55.00
Other Machines expences
48.90
Oldminster Sidings
4,251.72
Berkeley Station
541.50
Machine Shop
323.95
Woodwork Shop
784.74
Hops Subscription
453.44
Costs 100 club prizes
558.00
Jacker Packer
407.53
BR Brake Van
580.35
Expences on Pacers
3,820.83
**Gross Profit/(Loss):**
**Overheads**
Rent and Rates
14,383.90|39,132.63
26.99
16,272.85
22,832.79|**Year to Date**
4,341.16
7,291.00
1,000.00
1,024.00
472.60
1,155.00
40.00
916.05
3,750.00
407.52
3,397.19
5,616.05
1,865.50
2,632.50
5,224.06
26.99
28.53
982.94
2,126.00
831.14
478.28
55.00
48.90
4,251.72
541.50
323.95
784.74
453.44
558.00
407.53
580.35
3,820.83
14,383.90|39,132.63
26.99
16,272.85| |---|---|---|---| ||||22,832.79| **Date:** 23/04/2024 **Time:** 19:23:38 **Page:** 2 ## **Vale of Berkeley Railway YE 2023 with** ## **Prof** ~~**it and L**~~ **oss** **From:** Month 1, October 2022 **To:** Month 12, September 2023 ## **Chart of Accounts:** VOBR 2 Layout of Accounts |**Period**
Meetings & Travelling
60.00
Telephone & Computer
244.72
Maintenance
1,805.97
Insurance
3,932.67
Bank Charges & Interest
19.50
Professional Fees
205.00

**Net Profit/(Loss):**|20,651.76
2,181.03|**Year to Date**
60.00
244.72
1,805.97
3,932.67
19.50
205.00
|20,651.76| |---|---|---|---| ||||2,181.03| **Date:** 23/04/2024 **Time:** 19:32:06 **Page:** 1 **Vale of Berkeley Railway YE 2023 with ass Balance Sheet** **From:** Month 1, October 2022 **To:** Month 12, September 2023 **Chart of Accounts:** VOBR 2 Layout of Accounts |**Period**
**Fixed Assets**
Property
0.00
Equipment
1,500.00
Workshop Equipment
22,000.00
Signalling & Trolleys
0.00
Rolling Stock
17,500.00
Permanent Way Assets
0.00
41,000.00
**Current Assets**
Debtors
(111.04)
Pre Payments
4,250.00
TSB Deposit Account
916.05
Deposits and Cash
(181.68)
Charity Bank Account
0.00
Vat Owed or Due
502.68
5,376.01
**Current Liabilities**
Creditors : Short Term
(84.18)
Charity Bank Account
3,279.16
3,194.98
**Current Assets less Current Liabilities:**
2,181.03
**Total Assets less Current Liabilities:**
43,181.03
**Long Term Liabilities**
Protected funds
0.00
Weighbridge
0.00
Sleeper Fund
0.00
0.00
**Total Assets less Total Liabilities:**
43,181.03
**Capital & Reserves**
Capital & Reserves
0.00
Revaluation of Fixed Assets
41,000.00
Other Funds
0.00
2,181.03
P & L Account
Previous Year Adj
43,181.03|**Year to Date**
3,219.20
6,000.00
22,200.00
1,450.00
22,000.00
14,500.00
69,369.20
105.00
4,250.00
110,262.67
75.27
1,857.81
1,854.26
118,405.01
0.00
0.00
0.00
118,405.01
187,774.21
9,243.13
9,933.49
1,207.12
20,383.74
167,390.47
86,189.04
41,000.00
38,020.63
2,181.03
(0.23)
167,390.47| |---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Vale of Berkeley Railway Charitable Trust On accounts for the year ended 3010912023 Charity no (if any) 1176597 Set out on pages 3￿4 I report to the trustees on my examination of the accounts of the above charity ("the Trust'l for the year ended Responsibilities and As the charity trugtees of the Trust, you are re3pon5ible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acr}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me auae to believe that 111, Clny material respect.. accounting recordq were not kept in accordance with section 130 of the A¢t or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enabl proper understanding of Ihc accounts to be reached. Ple8se delete the words in the brackets if they do not apply. Independent examinerfs ststement Signed: Date: 151512024 Name: APW Pilkington Relevant professional qualification(s) or body lif any)". FCA Address: Randalls Coltage Chalford Hill, Stroud GL6 8LF Sectiori B Dis¢losure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent eiaminatioii of Ghaiity aGGounts.' directions and guidance for examiners). IER October 2018 Give here brief details of any item5 that the examinerwishes to disclose. IER October 2018 **Charity Name No (if any) Vale of Berkeley Railway Charitable Trust 1176597 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/10/2022 30/09/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**11,745.00**
**24,069.00**
**-**
**-**
**-**
**-**
**-**
**-**
**35,814.00**
**-**
**-**
**-**
**35,814.00**
**9,786.00**
**18,633.00**
**11,294.00**
**-**
**-**
**-**
**-**
**-**
**-**
**39,713.00**
**-**
**-**
**-**
**39,713.00**
**- 3,899.00**
**95,535.22**
**91,636.22**|**Restricted**
**funds**
**to the nearest £**
**1,359.00**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,359.00**
**-**
**-**
**-**
**1,359.00**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,359.00**
**19,200.78**
**20,559.78**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**13,104.00**
**24,069.00**
**-**
**-**
**-**
**-**
**-**
**-**
**37,173.00**
**-**
**-**
**-**
**37,173.00**
**9,786.00**
**18,633.00**
**11,294.00**
**-**
**-**
**-**
**-**
**-**
**-**
**39,713.00**
**-**
**-**
**-**
**39,713.00**
**- 2,540.00**|**Total funds**
**to the nearest £**
**13,104.00**
**24,069.00**
**-**
**-**
**-**
**-**
**-**
**-**
**37,173.00**
**-**
**-**
**-**
**37,173.00**
**9,786.00**
**18,633.00**
**11,294.00**
**-**
**-**
**-**
**-**
**-**
**-**
**39,713.00**
**-**
**-**
**-**
**39,713.00**
**- 2,540.00**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Donations & Memberships|**11,745.00**|||||**24,287.38**| |Other income|**24,069.00**|||||**20,788.79**| |Transfer in frompreviousyears|**-**|||||**-**| |Transfer in frompreviousyears misc)|**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**35,814.00**|||||**45,076.00**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**45,076.00**| |||||||| |Project costs|**9,786.00**|||||**28,247.01**| |Rent|**18,633.00**|||||**948.49**| |Other costs|**11,294.00**|||||**12,641.75**| |Transfer in frompreviousyears|**-**|||||**-**| |Transfer in frompreviousyears(misc)|**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**39,713.00**|||||**41,837.00**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**41,837.00**| |||||||| ||**- 3,899.00**|**1,359.00**||**- 2,540.00**||**3,239.00**| |||||**-**||**-**| ||**95,535.22**|**19,200.78**||**114,736.00**||**111,497.00**| ||**91,636.22**|**20,559.78**||**112,196.00**||**114,736.00**| 16/05/2024 CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Frank Wooldridge
**Details**
**Details**
Restored equipment
other assets
**Details**
**Details**
Debtors
VAT
Rent Prepaid
Bank Account & Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**91,636.22**
**20,559.78**
**-**
**-**
**-**
**-**
**91,636.22**
**20,559.78**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,854.00**
**-**
**105**
**-**
**4,250**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
Frank Wooldridge|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**31,419.20**| ||||**37,950.00**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Frank Wooldridge|Frank Wooldridge|03/03/2024| ||||| 16/05/2024 CCXX R2 accounts (SS) 2