Reglstered Charity No: 1176573 UPTON UNITED JUNIORS COMMUNITY SPORTS CLUB C.I.O. REPORT AND ACCOUNTS YEAR ENDED 31 JULY 2021
UPTON UNITED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. REPORT AND ACCOUNTS YEAR ENDED 31 JULY 2021 CONTENTS Page Legal and Admlnlstrative Information Trustees, Report Independent Examinerfs Report Recelpts and Payment Account Statement of Assets and Llabllltles io Notes to the Flnancial Statements 11-12 Page 2
uFroN UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. LEGAL AND ADMINisfRATIVE INFORMATION YEAR ENDED 31 JULY 2021 Full Name: uFroN UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. Reglstered Charlty Number: 1176573 Prlnclpal Address: 15 Cross Street Upton Pontefract WF9 IEJ Trustees: Lee Pickin Simon Henfrey Patrick Mcdermott Chair: Lee Pickin Bankers: Royal Bank of Scotland Customer Service Centre Drummond House l Redheughs House Edinburgh EN12 9JN Independent Examiner: Stephanie Tolson Communlty Accountant BCVS Services Priory Campus Pontefract Road Lundwood, Barnsley S71 5PN Page 3
UPTON UNITED JUNIORS COMMUNrrY spoirrs CLUB C.I.O. TRusfEES' REPORT YEAR ENDED 31 JULY 2021 The Trustees present thelr report and accounts for the period 01 August 2020 to 31 July 2021. Structurei governance and management Upton United Juniors Communlty Sports Club C.I.O. Is a Charitable Incorporated Organlsation (CIO), registered with the Charlty Commission and governed by its constitution, dated 08 January 2018. The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. The liability of each member in the event of winding-up is limited to a sum not exceeding £1. The affairs of the charity are managed by the trustees, who may exerclse all the powers of the charity. Appolntment of Trustees In accordance with the terms of the constitution, there must be at least three charlty trustees. If the number falls below thls minimum, the remalnlng trustees may act only to call a meeting of the trustees or appoint a new trustee. There Is no maximum number of charity trustees that may be appointed to the CIO. Trustees are appointed by a resolution passed at a properly convened meeting of the charity trustees. One third of the Trustees will retire at a properly convened meeting of the charity trustees each year but may be reappolnted. Each new trustee is given a copy of the constitution and the latest trustee's Annual Report and statement of accounts, on or before appolntment. The trustees who served during the year are shown on page 3 of thls report. Rlsk Management The trustees have ultimate responsibility for identifying and managing risk. A major rlsk Is failure to bring in sufficient income to cover the outgoing costs of runnlng the Sports Club. This is managed by close financial scnjtiny throughout the year and event planning to raise sufflcient income. For other areas the charity has policies and procedu$ in place to manage or lessen the effects of potential risks. Charitable aims and objectlves The objects of the charity are: To advan healthy recreation and physical education of children and young people up to the age of 18 In Upton. Pontefract and the sumunding area through the playlng ot and coaching in assoaation football. To further or benefit the inhabFtsnts of Upton and the surrounding area by the provlslon of facilitie5 for playing amateur sports, particularly but not exdusively amateur football. Artivltles undertaken for the public benefft In shaping the objectives for the year, the trustees have paid due regard to the publlc benefit guidance published by the Charity Commission. Page 4
uFroN UNITED JUNIORS COMMUNITY SPORTS CLUB LI.0. TRusfEES' REPORT contlnued YEAR ENDED 31 JULY 2021 Year on year the dub continues to be progresslve and plays a lead role not only in sporting football activities but also more widespread community activities, wlth our large 8acre field hosting a large number of events. This is following on from our new clubhouse build whlch was undertaken 4 years ago, having officially being opened and featured on calendar news by former female player Chloe Dixon. Chloe is now at Blackburn Rovers, and was at the time with Sheffield United Ladies in lan 2018. The Upton Pavilion is our very own Clubhouse that is used not only for our football and other sportlng actlvltles, but also a varlety of other community activities. Such attivities indude both fornial and informal education, including courses on safeguarding children, emergency aid and sporting coaching qualifications. Our facilities, clubhouse and 8-acre field can be hired at low cost and are popular for celebration parties for all ages although we don't yet hold an alcohol license for more diverse events. The football pitches and changing rooms are available to hire ad-hoc by external 5POrting clubs. We also provlde a CRC - DBS verification seNice to individuals and communlty groups. Health and Ilfestyle choices are a primary objertive and are promoted and delivered from the Pavlllon social room which includes the local slimming club meeting weekly and Nordic walking furthering this theme, walking On a week within the 72-acre Upton Country Park which we are based upon. The club's three designated trustees and committee members asslst and contribute volunteers, and with one of the main annually calendared community events The Upton Fun Run (4miles) which has been in existence for over 40 years and still attracts over 500 entrants with our players, parents and managers providing over one quarter of the entrants. Achievements durlng the perlod The club has now been a fully registered charity for just over three and a half years after previously being a long established constituted group. The club itself has over 180 reglstered players playFng in a number of league competitions In nearby Towns/Cities of Barnsley, Wakefield, Leeds, Selby, Garforth & Doncaster regions. The Club continues to cary the highest accolade Sin 2018 of the prestigious Football Association (FA) accreditation of Charter Standard Community Club Award having enhanced from the basic Club award through to Development aub to highest mark of Community Club of which there are only 700 nationwide. The criteria are challenging, and once awarded, FA Charter Standard dubs are given an annual'health check, to ensure the standards of provision are being maintained. The accredltation lasts for one season and wlll be renewed each year as part of the club re-afflliation process. The accreditation award Is monItod and can be withdrawn if a dub has a poor disciplinary record, falls to attend In- servi FA Charter Standard events or is unable to continue to meet the crlteria. The club have Home kit sponsor5. both local & national for each of the individual age group5. The club have been proartive in l)oth pursuing and obtaining grant funding, kit and team wear sponsors to which we have our own designated identity range of over 20 clothing, holdalls and winter team wear items. The precedlng two and a half years have been very busy with three major developments; The Club, (l) Upton Unlted Juniors CSC, on 5th January 2018 became a fully registered Charlty (1176573). (2) The building of the Upton Pavilion our Club house and (3), the Pitch Improvement Programme (PIP) which has already dramatically improved the grass playlng surface and wlll only continue to do so year on year. Page 5
UPTON UNITED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. TRusfEES' REPORT contlnued YEAR ENDED 31 JULY 2021 Female Football This has been greatly assisted by the securing of a Grow the Game Grant of 3 Years of Funding totalllng £4,500 from The Football Foundation over a sustalned period however the Covid Pandemic has greatly affected this area of growth. Furthermore, with the support of both the Regional County FA West Riding and National Football Assoclation (FA), we remaln actlvely deterniined and committed to providing female only teams despite the difficulties in the future. Finance - Effects of Covld-19 The club lost a number of major fund-raising events during the last year with the primary being what would have been the IP consecutive Upton United Juniors Community Sports Club annual celebration of football gala, which is nomialty held during the first weekend of June and welcomes over 1000 budding junior footballers and 1500 spectators. The football gala is contained within our annual budget predictions and would normally turnover around £8k with £3k of profit. Club monthly player subscriptions revenue was reduced due to effects of Covid totalling 4k Further smaller events and raffles again that Vre10St and annually budgeted for totalled £2.5k Another loss of income is The Charles RI league competition that has been established for over 50 years, and had apF)ointed us as the preferred venue due to our excellent facilities and extremely well-maintained pitches, of which we have 10 over the 4 size ranges 5v5 - 7v7 - 9v9 - Ilvll. This provides Final's days for all ability related players and we hosted around 20 such matches for over 500 players and 1000 spectstors for its cup and league seml-flnal, final and play off matches. Covld-19 Related Fundlng The trustees and committee have been successful In obtalnlng all eliglble Government and local authority Covid-19 business grants available throughout the financial year. These have been a vita5 lifeline in keeping the dub sustainable durin9 the unforeseeable worldwlde Pandemic. Alms - Asplratlons - Future Development Vlslon To contlnue to grow our present number of teams by continuing our Soccer Stsr programme, providing a free and fun introdurtion to football and healthy lifestyle choices for kids 4-6-year-old. This is under a fully indusive open policy of accepting all abilities, and to recruit more teams by underpinning the growth of the club, from the youngest age groups In all formats of the game, from the youngest ages right through to open age and beyond to eventually encompass over 40$. walking and veteran 5 football. The club aims and vision for the next 5110 years include developing the Pavilion further to almost double in size, albeit ambitious. we have retained the original planning appllcatlon permission for phase 2 after the building of Phase l. Page 6
UPTON UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. TRUSTEES. REPORT contlnued YEAR ENDED 31 JULY 2021 Alms - Aspiratlons - Future Development Underway As reported in last yearfs trustee report the club also aspired to successfully obtain an alcohol license for the Pavilion over the next two financial years to host events that are more diverse. This was achieved wlth the opening of a fully licenced bar within the club house in late Sept 2020 which will also see the license incorporating the near 8-acre field to allow utlllsation of the space in many forms as both a community a55et but financially to a5515t the club in terms of sustainability. The Charlty's policy on reserves The trustees recognise the need to keep reserves at a level whlch will give the organlsatlon stability to enable It to continue to operate In the future and meet all statutory obllgations In the event of wlndlng up. The trustees alm to malntaln a general reserve in the reglon of at least 3 months running costs in reserve at any one time. Based on current year expenditure this equates to £15,600. The actual level of unrestricted reserves held by the charity at the year end was £42,558. (2020: £22,108). Related partles The trustees consider that there are no related portles to the charity. Trustees responslbllltles for the flnanclal statements The trustees are responsible for keeping proper accountlng records whlch dlsclose wlth reasonable accuracy the financlal position of the charity at any time and enable the trustees to prepare financial statement5 for each flnanclal year. The trustees are also responslble for safeguarding the assets of the charity and hence for taklng reasonable steps for the prevention and detectlon of fraud or other irregularltles. Flnancial Posltlon The financial statements are set out in pages 9 to 12. The Statement of Financial Actlvltles shows a surplus for the period of £14,303. (2020.. £18,697). Total funds at the perlod end stand at £43,384. (2020: £29,081). The trustees declare that they have approved the report above. Slgned on behalf of the charlty's trustees.. Signed: Date: 27th May 2022 Lee Plckln, Trustee Page 7
UPTON UNrrED JUNIORS COMMUNITY SPORTS CLUB C.I.O. INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 JULY 2021 I report on the accounts of the charity, which are set out on pages 9 to 12, Respectlve responslbllltles of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination Is needed. It Is my responsiblllty to: examine the accounts under section 145 of the 2011 Act" follow the procedures lald down in the general directlons given by the Charity Commlssloners. under section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention. Basls of Independent examlnerfs report My examlnatlon was carried out in accordance with the general directions given by the Charlty Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disdosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vlevf and the report is limited to those matters set out in the statement below. Independent examlnerfs s&itsment In connection wlth my examination, no material matters have come to my attention which glves me cause to believe that in, any material respect: the accounting records were not kept in accordan with sectlon 130 of the Charities Act; or the accounts did not accord wlth the accounting records; or the accounts did not comply wrth the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a'true and falrf view whlch Is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn In thls port in order to enable a proper understanding of the accounts to be reached. Signed Date: 27th May 2022 stephanie Tolson, BCVS seiCe5, Priory Campus, Pontefract Road, Lundwood. Bamsley* S71 5PN Page 8
UPTON UNrrED JUNIORS COMMUNtTY SPORTS CLUB C.I.O. RECEIvfs AMD PAYMENTS ACCOUIIT YEAR ENDED 31 JULY 2021 4,149 ,2 (/ irmre 3tll6 wTrirFltth Hre Hwlqts Trr#i' L/fir 39 C¥é&o 9fft3 1372 athrg 617 27,47) Tri/ aeta&s Lblrtis &td 3737 1773 176 Flirljrg&&aiY 34772 (&147) 143B gr3 Prior year Indudes $trIcted expenttlture of £5,295. Page 9
urroN UNrrED JUNIORS COMMUNITY SPORTS CLUB CI.0. AS AT 313ULY 2021 20 Royal Bank rf Scodand £43 £29,081 £g384 A Ilst cf fix8J ass*s rtaIn ts the itsritvs is In 8 to the accounts (FIV 12) Liabilitiqs AounrKY fee £450 £450 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 27th May 2022 Lee Pickln, Trustee Page 10
uFroN UNXTED JUNIORS COMMUNrrY SPORTS CLUB GZ.O. NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2021 l. Accounting policles on ofthe a The financial statements have been prepared on a Recelpts & Payments basis which summarises the movement of cash in and out of the organisation. In this context'cash, Includes cash equlvalents, such as bank accounts where cash can be readily avallable to pay debts as they fall due. Thls fonnat of accounts is available to non-company charities with gross annual Income of £250,000 or less. Ication of in Income and expenditure has been analysed In the accounts using natural dasslflcatlon. Goin Concern After reviewing the charity's forecasts and projectlons and Its reserves, the trustees have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. Upton United Junlors Community Sports Club CIO is a wistered charity and is exempt from UK corporation tax on income from its tharitable activities. The charlty maintains an unrestricted fund whlch represents funds which are expendable at the dlscretion of the trustees In furtherano of the objects of the charlty. Unrestricted funds may arise from grants and donations of a general r)ature, member subscriptions & fees and charges for goods and service provided. Restricted funds may be provided to the charlty for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the fijnder to remove the restriction on the balan outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. 2. Restrlrted funds Opening balan Closing balan Income Expenditu Transfers FF Grow the Game grant Sport England Lottery grant 918 6,055 (92) (6,055) 826 6,973 {6,147) 826 All grants received in the year We unrestricted and induded Wakefield MDC Covid support grants of £19,751, Football Foundation Covid support grant £500 and Frickley Colliery Miners Welfare Fund of £5000. Page 11
uwroN UNrrED JUNIORS COMMUNrrY SPORTS CLUB LI.0. NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JULY 2021 3. Trustee payments, beneffts and eXnSeS There were no payments, remuneration or benefits to trustees during the period. 4. Related party transxtlons There vvere no related party transattions. 5. Independent Exarnination of accounts The st of the independent examlnatlon for the year was £450. 6. Land & Bulldings A 30 year lease exists between the charlty and Wakefield Coundl, relatlng to the sports field land at Waggon Lane, Upton. 7. Cafe income Cafe, bar and vending Income adses from the sale of food and drlnk to club players and supporters. The cafe is not open for business at any other time, or to members of the general public, the trading is thefore ancillary to primary charitable purposes and is exempt from tax. 8. Assets Retained for the Charws Own Use Fixed Assets: Pavilion Club House Trdctor Goal Posts Televisions Projectorlscreen {Cinema aub} Smart Boald Grdss Aeratorlslitter Combination Mower Spike Roller Pool Table Vending Machine CCTV Gazebo Benthes Defibrilator Page 12