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Teignmouth Teignmouth Players Amateur Dramatic Society Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN

FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN

Trustee’s Annual Report for the Period: - 01/05/20 to 30/04/21

Teignmouth Player’s Amateur Dramatic Society. Charity Number: 1176546.

The trustees are pleased to present their annual report together with the financial statements of the charity for the year ending 30 April 2021

Objectives and Activities

The Teignmouth Players Amateur Dramatic Society (the Society) is a voluntary organisation based at the Ice House (Known as the Ice Factory). The Society holds a 25 year lease of the Ice Factory commencing in 2014. The building currently operates as a studio theatre, rehearsal space, bar and office facilities. It benefits the public by providing access to the performance of drama, music, dance and the visual arts at an affordable cost, that they would otherwise have to travel further afield to find.

Stage performances

Our core activities are the presentation of a season of plays and pantomime, using both the 50 seat Ice Factory Theatre, and the Pavilions Teignmouth, a 218-seat venue in the town. These productions continue to be well supported and we endeavour to present a balanced programme with as much variety as possible. Whilst we focus on shows which will attract good audiences as we have limited resources to produce plays with less audience appeal the small size of our venue does allow for us to be more experimental in some of our productions and offer a much broader programme than larger theatres who have a higher cost base. The annual season runs from May each year.

Due to the COVID-19 pandemic, it was not possible to present any on stage performances as there was a mandatory shut down of all theatre venues country-wide. The activities of the Society were limited to a number of on-line play readings, a motivational music presentation recorded by various members from their homes and gardens, and an online pantomime presented via the Zoom Platform which allowed the performers to work from their homes, and interact with individual audience members. This ran for just two performances on 27th December, and was well received by the audiences. During the enforced shut-down of the Ice Factory Studio Theatre, minor changes have been made to enhance and freshen up the studio space, and a start has been made on tidying up the outside of the building in advance of more extensive alterations planned for the hopefully near future. The society was fortunate enough to benefit from a grant from Devon County Council via a local Councillor, which was for capital expenditure, and a new digital sound control system has been ordered at the time of writing, to allow better compatibility with our operators for the equipment we use in other venues, in particular the Pavilions Teignmouth.

Teignmouth and Dawlish Drama Festival (TADDFest) did not happen in 2020.

No entry is planned for any festival that may take place in 2021.

Financial Review.

See separate annual report submitted

Structure, Governance and Management

The trustees during the year up to 30th April 2020: Jane Athey (Current) Roger Smith (Current; ex officio) Tel: 01626 778991 Web: www.teignmouthplayers.com David Renwick (Current) E.mail: treasurer@teignmouthplayers.com Daniel Saint (Current; Society chairman)Charitable Incorporated Organisation No. 1176546

Teignmouth Teignmouth Players Amateur Dramatic Society Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN

FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN

Paul Gibbons (Current - appointed 31st January 2021; Society Treasurer) Margaret Long (Current appointed 31st January 2021; Society Secretary)

Type of governing document

The Society is a Charitable Incorporated Organisation which is governed by a constitution adopted on 5th January 2018. The first charity trustees were appointed on formation of the charity for a term of 3 years. New trustees are appointed as needed in order to work within the Society’s constitution.

The day to day management of the Society is delegated to a committee which is elected by the members. The Committee in turn delegates responsibility for various functions to coordinators who in turn report back to the committee

The committee of elected members normally comprises a chair, a vice-chair, a secretary and a treasurer, with other members. They are elected by the full members of the Society present at the Annual General Meeting, which is open to all paid up members of the Society.

Management

The operational management of the theatre continues to take a large amount of time for a small group of people dedicated to the management, maintenance and operation of the theatre, both for the Society productions and for the use of other groups.

All people involved, give their time freely and voluntarily. The Society could not continue its work without their efforts and we are most grateful to them.

How is the charity constituted? (e.g unincorporated association, CIO)

CIO

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Reference and administrative details.

Charity Name Teignmouth Player’s Amateur Dramatic Society Other name the charity uses Teignmouth Players Registered charity number 1176546 Charity’s principal address The Ice Factory Studio Theatre, Somerset Place, Teignmouth, Devon TQ14 8EN

Signed on behalf of the Trustees of Teignmouth Players Amateur Dramatic Society

…………………………………………………………….. 15 / 12 / 2021 Daniel Saint Chairman, Teignmouth Players Amateur Dramatic Society

Tel: 01626 778991 Web: www.teignmouthplayers.com E.mail: treasurer@teignmouthplayers.com Charitable Incorporated Organisation No. 1176546

Teignmouth Players Amateur Dramatic Society

y 1176546 Receipts and payments accounts For the period Period start date Period end date To from 05/01/2020 04/30/21

CC16a

Section A Receipts and payments Unrestricted funds to the nearest £ A1 Receipts

to the nearest £ - - 1,600 - - - - - - 1,600 - - - 1,600 - - - - - - - - - - - - - - - - 1,600 - - 1,600 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 55 - 4,212 117 - 50 0 - 275 4,710 - - - 4,710 148 166 - 12,362 105 1,864 60 1,110 632 100 - 226 16,320 200 - 200 16,520 - 11,810 - 148,690 136,880	Last year to the nearest £
	-	55	908
	-	-	-
	-	4,212	10,110
	-	117	22,505
	-	-	1,881
	-	50	1,035
	-	0	95
	-	-	1,056
	-	275	2,512
	-	4,710	40,102

	-	-	420
	-	-	-
	-	-	420

	-	4,710	40,522

	-	148	13,600
	-	166	1,527
	-	-	2,833
	-	12,362	11,683
	-	105	345
	-	1,864	1,590
	-	60	256
	-	1,110	1,051
	-	632	443
	-	100	200
	-	- 226	403
	-	16,320	33,929

	-	200	5,183
	-	-
	-	200	5,183

	-	16,520	39,112

1,600	-	- 11,810	989
-	-	-	-
-	-	148,690	147,701
1,600	-	136,880	148,690

CCXX R1 accounts (SS)

15/12/2021

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Petty Cash Current Account Bar Account Reserves & Investments Details N/A Details Details Auditorium Chairs Solar Wall Mounted Chairs Printer (HP MFP M479) Other office equipment Non Production Equipment Black Gause Stage Portals Radio Mics General Lighting Lighting Desk (ETC Element) Sound Desk Production Ipad Details Nil Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ Unrestricted funds	to nearest £ Unrestricted funds
		173 1,886 1,316 131,905 135,280	-
			1,600

			-
			1,600

CCXX R2 accounts (SS)