Teignmouth **Teignmouth Players Amateur Dramatic Society** Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN # **Trustee’s Annual Report for the Period: - 01/05/20 to 30/04/21** # Teignmouth Player’s Amateur Dramatic Society. Charity Number: 1176546. The trustees are pleased to present their annual report together with the financial statements of the charity for the year ending 30 April 2021 ## **Objectives and Activities** The Teignmouth Players Amateur Dramatic Society (the Society) is a voluntary organisation based at the Ice House (Known as the Ice Factory). The Society holds a 25 year lease of the Ice Factory commencing in 2014. The building currently operates as a studio theatre, rehearsal space, bar and office facilities. It benefits the public by providing access to the performance of drama, music, dance and the visual arts at an affordable cost, that they would otherwise have to travel further afield to find. ## Stage performances Our core activities are the presentation of a season of plays and pantomime, using both the 50 seat Ice Factory Theatre, and the Pavilions Teignmouth, a 218-seat venue in the town. These productions continue to be well supported and we endeavour to present a balanced programme with as much variety as possible. Whilst we focus on shows which will attract good audiences as we have limited resources to produce plays with less audience appeal the small size of our venue does allow for us to be more experimental in some of our productions and offer a much broader programme than larger theatres who have a higher cost base. The annual season runs from May each year. Due to the COVID-19 pandemic, it was not possible to present any on stage performances as there was a mandatory shut down of all theatre venues country-wide. The activities of the Society were limited to a number of on-line play readings, a motivational music presentation recorded by various members from their homes and gardens, and an online pantomime presented via the Zoom Platform which allowed the performers to work from their homes, and interact with individual audience members. This ran for just two performances on 27th December, and was well received by the audiences. During the enforced shut-down of the Ice Factory Studio Theatre, minor changes have been made to enhance and freshen up the studio space, and a start has been made on tidying up the outside of the building in advance of more extensive alterations planned for the hopefully near future. The society was fortunate enough to benefit from a grant from Devon County Council via a local Councillor, which was for capital expenditure, and a new digital sound control system has been ordered at the time of writing, to allow better compatibility with our operators for the equipment we use in other venues, in particular the Pavilions Teignmouth. ## Teignmouth and Dawlish Drama Festival (TADDFest) did not happen in 2020. No entry is planned for any festival that may take place in 2021. ## **Financial Review.** See separate annual report submitted ## **Structure, Governance and Management** The trustees during the year up to 30th April 2020: Jane Athey (Current) Roger Smith (Current; ex officio) Tel: 01626 778991 Web: www.teignmouthplayers.com David Renwick (Current) E.mail: treasurer@teignmouthplayers.com Daniel Saint (Current; Society chairman)Charitable Incorporated Organisation No. 1176546 Teignmouth **Teignmouth Players Amateur Dramatic Society** Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN Paul Gibbons (Current - appointed 31st January 2021; Society Treasurer) Margaret Long (Current appointed 31st January 2021; Society Secretary) ## Type of governing document The Society is a Charitable Incorporated Organisation which is governed by a constitution adopted on 5th January 2018. The first charity trustees were appointed on formation of the charity for a term of 3 years. New trustees are appointed as needed in order to work within the Society’s constitution. The day to day management of the Society is delegated to a committee which is elected by the members. The Committee in turn delegates responsibility for various functions to coordinators who in turn report back to the committee The committee of elected members normally comprises a chair, a vice-chair, a secretary and a treasurer, with other members. They are elected by the full members of the Society present at the Annual General Meeting, which is open to all paid up members of the Society. ## Management The operational management of the theatre continues to take a large amount of time for a small group of people dedicated to the management, maintenance and operation of the theatre, both for the Society productions and for the use of other groups. All people involved, give their time freely and voluntarily. The Society could not continue its work without their efforts and we are most grateful to them. ## How is the charity constituted? (e.g unincorporated association, CIO) CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Reference and administrative details. Charity Name Teignmouth Player’s Amateur Dramatic Society Other name the charity uses Teignmouth Players Registered charity number 1176546 Charity’s principal address The Ice Factory Studio Theatre, Somerset Place, Teignmouth, Devon TQ14 8EN Signed on behalf of the Trustees of Teignmouth Players Amateur Dramatic Society …………………………………………………………….. 15 / 12 / 2021 Daniel Saint Chairman, Teignmouth Players Amateur Dramatic Society Tel: 01626 778991 Web: www.teignmouthplayers.com E.mail: treasurer@teignmouthplayers.com Charitable Incorporated Organisation No. 1176546 Teignmouth Players Amateur Dramatic Society y **1176546 Receipts and payments accounts For the period** Period start date Period end date **To from** 05/01/2020 04/30/21 **CC16a** ## **Section A Receipts and payments Unrestricted funds to the nearest £ A1 Receipts** |**A1 Receipts**
Membership& Subscriptions
**55**
Sponsorship& Festivals
Donations, Gift Aid & Interest
**2,612**
Production Income
**117**
T.Y.K.E.S
Theatre/Room Hire
**50**
Other Income
**0**
Interest
Bar
**275**
**3,110**
**Sale of Equipment**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,110**
**A3 Payments**
Production Costs
**148**
Bar Purchases
**166**
T.Y.K.E.S
Premises
**12,362**
Licenses and PRS
**105**
Publicity
**1,864**
Credit Card Charges
**60**
Insurance / Noda Membership
**1,110**
Admins Misc Costs
**632**
Professional Fees
**100**
Misc Other Costs
**- 226**
**_Sub total_ 16,320**
**Equipment Purchases**
**200**
**-**
**_Sub total_ 200**
**_Total payments_ 16,520**
**_Net of receipts/(payments)_ - 13,410**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**148,690**
**_Cash funds this year end_ 135,280**
**Unrestricted**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**1,600**
**-**
**-**
**-**
**-**
**-**
**-**
**1,600**
**-**
**-**
**-**
**1,600**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,600**
**-**
**-**
**1,600**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**55**
**-**
**4,212**
**117**
**-**
**50**
**0**
**-**
**275**
**4,710**
**-**
**-**
**-**
**4,710**
**148**
**166**
**-**
**12,362**
**105**
**1,864**
**60**
**1,110**
**632**
**100**
**- 226**
**16,320**
**200**
**-**
**200**
**16,520**
**- 11,810**
**-**
**148,690**
**136,880**|**Last year**
**to the nearest £**| |---|---|---|---|---| |||**-**|**55**|**908**| |||**-**|**-**|**-**| |||**-**|**4,212**|**10,110**| |||**-**|**117**|**22,505**| |||**-**|**-**|**1,881**| |||**-**|**50**|**1,035**| |||**-**|**0**|**95**| |||**-**|**-**|**1,056**| |||**-**|**275**|**2,512**| |||**-**|**4,710**|**40,102**| |||||| |||**-**|**-**|**420**| |||**-**|**-**|**-**| |||**-**|**-**|**420**| |||||| |||**-**|**4,710**|**40,522**| |||||| |||**-**|**148**|**13,600**| |||**-**|**166**|**1,527**| |||**-**|**-**|**2,833**| |||**-**|**12,362**|**11,683**| |||**-**|**105**|**345**| |||**-**|**1,864**|**1,590**| |||**-**|**60**|**256**| |||**-**|**1,110**|**1,051**| |||**-**|**632**|**443**| |||**-**|**100**|**200**| |||**-**|**- 226**|**403**| |||**-**|**16,320**|**33,929**| |||||| |||**-**|**200**|**5,183**| |||**-**|**-**|| |||**-**|**200**|**5,183**| |||||| |||**-**|**16,520**|**39,112**| |||||| ||**1,600**|**-**|**- 11,810**|**989**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**148,690**|**147,701**| ||**1,600**|**-**|**136,880**|**148,690**| CCXX R1 accounts (SS) 15/12/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Petty Cash
Current Account
Bar Account
Reserves & Investments
**Details**
N/A
**Details**
**Details**
Auditorium Chairs
Solar Wall Mounted Chairs
Printer (HP MFP M479)
Other office equipment
Non Production Equipment
Black Gause
Stage Portals
Radio Mics
General Lighting
Lighting Desk (ETC Element)
Sound Desk
Production Ipad
**Details**
Nil
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Unrestricted**
**funds**| |---|---|---|---| |||**173**
**1,886**
**1,316**
**131,905**
**135,280**|**-**| ||||**1,600**| ||||| ||||**-**| ||||**1,600**| ||||| ||||| CCXX R2 accounts (SS) 15/12/2021 2