2022-01-31-accounts

Registered Charity Number: 1176481

Kirklees Summer Playscheme Camp

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year ended 31 January 2022

Kirklees Summer Playscheme Camp Contents

	Page
Legal and administrative information	1
Trustees' annual report	2 - 3
Independent examiner’s report	4
Receipts and payments account	5
Statement of assets and liabilities	6
Notes to the financial statements	7

VAS Community Accountancy

Kirklees Summer Playscheme Camp Legal and administrative information for the year ended 31 January 2022

Trustees

James Haywood Gwen Perfitt Richard Jackson Stephen Metcalf

Charity number 1176481

Contact address

32 Clowne Road Barlborough Chesterfield S43 4EJ

Independent examiner

S Cochrane, FCA Employee of: VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW

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Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2022

The Trustees submit their annual report and the financial statements for the year ended 31 January 2022.

Structure, governance and management

Kirklees Summer Playscheme Camp (“KSPC”) is a Charitable Incorporated Organisation which registered with the Charity Commission on 2 January 2018. KSPC is governed by the rules and regulations set down in its governing document.

Prior to this the camps were run by a small voluntary group which was funded by grant from the local authority, Kirklees Metropolitan Borough Council.

Method of recruitment and appointment of Trustees

The first Trustees were appointed by the members of the small voluntary group from their existing members. One of the Trustees is a qualified accountant.

In accordance with the Charity constitution, one third of the Charity’s Trustees must stand down on an annual basis. Richard Jackson stood down on the 11 May 2019 and was duly re-elected by the Charity’s members at the Annual General Meeting held on the same date. Gwen Perfitt stood down on 16 May 2020 and was duly reelected at the Annual General Meeting held on the same date. Steve Metcalf stood down on 15 May 2021 and was duly re-elected at the Annual General Meeting held on the same date.

Charitable objectives and activities

The objective of the Charity is to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. The general activities to meet our objectives are the running of a residential summer camp based in West Yorkshire for children aged 9 -12 and is open to children across the region and beyond.

In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.

Achievements and performance

Thankfully the Summer Camp was able to run in 2021. We faced the Covid challenges and increased costs of social distancing, face masks, temperature checks and cleaning regimes but this meant that we did not have a Covid outbreak at camp and were able to run throughout the summer. There were some cancellations due to Covid but we were able to fill all the children’s places. In addition, we provided more places for Duke of Edinburgh volunteers who were struggling to get a residential placement. They brought great strength and enthusiasm to our volunteer team and we were able to give the children a great holiday.

We were very successful with fundraising in the year on multiple fronts. We continued to receive support from the One Community Foundation for our security costs and we also participated in the Holiday Activities and Food (HAF) programme which provided £10,000 of funding for our assisted places children. We raised £5,000 from our friends, families and contacts which was matched by the One Community Foundation’s Matched Funding programme. We hope to continue to benefit from the HAF funding over the next 2 years.

Financial review

Each child’s camp place incurs costs of around £80. Through fundraising for additional income and income from Aspiring Leaders, KSPC is able to offer places at a small loss. In addition, the Charity usually provides 100 of the 450 available places at half price for families from less fortunate backgrounds. The Trustees are of the view that, so far as practically possible, the cost of each place should be reduced to support families who are struggling.

For the forthcoming year the Trustees have agreed to further reduce the cost of our assisted places to £10 and maintain the cost to other families at £61. The Trustees have worked through a number of plausible downsides and sensitivities for the forthcoming year. This scenario planning has taken in to account increase in site fees, security, transport and food which are all impacted by the rise in energy costs and the NI increase.

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Trustees, annual repwt Icontinuedj For the year ended 31 2022 Flnandal rtth l¢ontl It isclear that costs will rise In 2022. In the best case scènario we would I￿1 rd to drawon our feser¥es. If we do not fill all Ouf places then we may need io draw down amund £3.LKX) fr£¥n our reserves. Recntrtment for We are confidentthat &Jmmer lll be able to nJn in 2022. Plannry isunderwayand a newonline bOO￿n8 System Is reducing admlnistratMM time. There Is alreathy a 8rat deaf of interest from parents and ¥olunteers so the signs are ￿)srtNe that we wfill fill am We CL￿1￿Ue to ￿lId on a finanoal base and are tarRetin8 annual fvndra1sl￿ (rf f2.5(Q a year to keepthe cost io familits as low as pr6ybbe. The Summer Camp is also mo¥inq to J new leadwthip stnKtwe. The leadets a￿ startirrf to step b¥k from their roles while also remalning part of the Ca￿￿ team. A new team of e¥penen¢ed wlunteers will be led by Fran Whllehead, a lontsandiw Aunteer. has been wepafK¢ for the role (yrfv recert year& The team Is now takin8 forward tht de¥elownent and of sumrner camp and a hando%v plan Is ￿￿J(Ing a carefvl transitton to thè new wrar¢rnents. R•s•rs polk¥ The Trustees are ofthe vlew that KSPC is finandamy tora of at least thrneyws and thetotal fvnds The Trustees have rebiewed the resep4ts Pr￿ and drtermtrd that a surplus of at least £8,(ui should be maintained withtn reser￿. and COn￿￿e to Ihs ltsyl in resptrt of the unwecedented situation we art currentty operatlni in. This fiwre alltyw the e￿IMated Ilabilities of opwiN8 ihe camp for one svrnmer to be settled in the ￿likelY scw1￿ sumnw cany to ctase * ¥ery Sh￿ T￿e. The Trustees also resolved that the reseThr £￿Id be used in the e¥nt d the loss of a swmficant ￿nt ol canvas owing to Fre reserves It 31 January 2022 were E32,34912021: £2Q9511 The Twslees detlare that tlKy ha¥e apwo¥*d the TnJslee< rep￿ { ¥nd are 4ned on their behalf br. Prlnt name.. Jaff￿$ (￿￿tIll Hay￿1 Chalr of Trustees

Independent examiner’s report to the Trustees of Kirklees Summer Playscheme Camp (“the Charity”)

I report to the Trustees on my examination of the accounts of the Charity for the period ended 31 January 2022 which are set out on pages 5 to 7.

Responsibilities and basis of report

As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

1. accounting records were not kept as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Susan Cochrane FCA

Employee of Voluntary Action Sheffield Community Accountancy The Circle 33, Rockingham Lane Sheffield S1 4FW

Date: 20/04/2022

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Kirklees Summer Playscheme Camp

Receipts & payments account For the year ended 31 January 2022

Unrestricted fund £ Receipts Fees 35,199 Grants 4 5,000 Holiday Activities & Food Programme 10,000 Donations 1,234 Tuck shop 3,571 Easy Fundraising, Virgin Giving & Amazon smile 527 Gift aid 214 Interest 1 Miscellaneous 33 Total receipts 55,779 Payments Food 7,888 Camp equipment 8,665 Travel 4,675 Activity equipment 4,493 Website and admin 4,896 Publicity 414 Training and planning 341 Security and site 4,194 Volunteer expenses 3,163 Tuck shop 1,956 Paypal charges 577 Fee refunds 2,119 Total payments 43,381 Net receipts/(payments) for the year 12,398 Total funds brought forward 19,951 Total funds carried forward 32,349	Restricted fund £ - 2,500 - - - - - - - 2,500 - 2,500 - - - - - 1,000 - - - - 3,500 (1,000) 1,000 -	Total 2022 £ 35,199 7,500 10,000 1,234 3,571 527 214 1 33 58,279 7,888 11,165 4,675 4,493 4,896 414 341 5,194 3,163 1,956 577 2,119 46,881 11,398 20,951 32,349	Total 2021 £ 11,958 5,500 - 6,285 - 61 899 6 229
			24,938
			- 1,099 - 198 2,550 834 260 - - - 196 11,366
			16,503
			8,435 12,516
			20,951

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Kirklees Summer Playscheme Camp Statement of assets and Ilabilltles As at 31 January 2022 2011 2021 Note Cash assets Balances at bènk 32,349 20,951 Total 32,349 20.951 Current Value Current value 21n2 2021 Ass*ts retain￿ lor the Charltys own use Assets 8lfted ¢0 the Charitv Assets purchased by the Charltv 8.734 11,S78 20.312 12,091 7,72A 19,819 2011 2021 Llabllltles Fees recelved in advance Accountancy & independent examination 802 540 1,342 330 330 These Flnancial Statements are ac¢epted by the Trustees on I ,[ Il JL Signed on behalf of the Trustees bv.. James Duncan Hay4vood Trustee VAS Cornmuntty kwJntancy

Kirklees Summer Playscheme Camp

Notes to the financial statements For the period ended 31 January 2022

1 Receipts & payments account

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

2 Trustee's expenses

Three Trustees received expenses totalling £822 (2021: £21) during the period. No other remuneration or benefits were paid.

3 Related party transactions

Apart from those noted in note 2, there were no other related party transactions during the year (2020: £nil).

4 Grant income

Kirklees Council Community Foundation Match-it grant One Community Foundation Hillards News UK	Unrestricted fund £ - 5,000 - - - 5,000	Restricted fund £ 2,500 - - - - 2,500	Total 2021 £ 2,500 5,000 - - - 7,500	Total 2020 £ - - 1,000 1,000 3,500
				5,500

Kirklees Council - grant awarded to purchase IT equipment.

One Community Foundation - grant awarded during the year ended 31 January 2021 to support assisted camp places. During the year ended 31 January 2022 it was agreed with the funder that this could be used as a contribution towards security costs.

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