**Registered Charity Number: 1176481**
## **Kirklees Summer Playscheme Camp**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**For the year ended 31 January 2022**
## **Kirklees Summer Playscheme Camp Contents**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' annual report|2 - 3|
|Independent examiner’s report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the financial statements|7|
VAS Community Accountancy
## **Kirklees Summer Playscheme Camp Legal and administrative information for the year ended 31 January 2022**
## **Trustees**
James Haywood Gwen Perfitt Richard Jackson Stephen Metcalf
**Charity number** 1176481
## **Contact address**
32 Clowne Road Barlborough Chesterfield S43 4EJ
## **Independent examiner**
S Cochrane, FCA Employee of: VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW
VAS Community Accountancy
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**Kirklees Summer Playscheme Camp Trustees' annual report For the year ended 31 January 2022**
The Trustees submit their annual report and the financial statements for the year ended 31 January 2022.
## **Structure, governance and management**
Kirklees Summer Playscheme Camp (“KSPC”) is a Charitable Incorporated Organisation which registered with the Charity Commission on 2 January 2018. KSPC is governed by the rules and regulations set down in its governing document.
Prior to this the camps were run by a small voluntary group which was funded by grant from the local authority, Kirklees Metropolitan Borough Council.
## **Method of recruitment and appointment of Trustees**
The first Trustees were appointed by the members of the small voluntary group from their existing members. One of the Trustees is a qualified accountant.
In accordance with the Charity constitution, one third of the Charity’s Trustees must stand down on an annual basis. Richard Jackson stood down on the 11 May 2019 and was duly re-elected by the Charity’s members at the Annual General Meeting held on the same date. Gwen Perfitt stood down on 16 May 2020 and was duly reelected at the Annual General Meeting held on the same date. Steve Metcalf stood down on 15 May 2021 and was duly re-elected at the Annual General Meeting held on the same date.
## **Charitable objectives and activities**
The objective of the Charity is to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. The general activities to meet our objectives are the running of a residential summer camp based in West Yorkshire for children aged 9 -12 and is open to children across the region and beyond.
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.
## **Achievements and performance**
Thankfully the Summer Camp was able to run in 2021. We faced the Covid challenges and increased costs of social distancing, face masks, temperature checks and cleaning regimes but this meant that we did not have a Covid outbreak at camp and were able to run throughout the summer. There were some cancellations due to Covid but we were able to fill all the children’s places. In addition, we provided more places for Duke of Edinburgh volunteers who were struggling to get a residential placement. They brought great strength and enthusiasm to our volunteer team and we were able to give the children a great holiday.
We were very successful with fundraising in the year on multiple fronts. We continued to receive support from the One Community Foundation for our security costs and we also participated in the Holiday Activities and Food (HAF) programme which provided £10,000 of funding for our assisted places children. We raised £5,000 from our friends, families and contacts which was matched by the One Community Foundation’s Matched Funding programme. We hope to continue to benefit from the HAF funding over the next 2 years.
## **Financial review**
Each child’s camp place incurs costs of around £80. Through fundraising for additional income and income from Aspiring Leaders, KSPC is able to offer places at a small loss. In addition, the Charity usually provides 100 of the 450 available places at half price for families from less fortunate backgrounds. The Trustees are of the view that, so far as practically possible, the cost of each place should be reduced to support families who are struggling.
For the forthcoming year the Trustees have agreed to further reduce the cost of our assisted places to £10 and maintain the cost to other families at £61. The Trustees have worked through a number of plausible downsides and sensitivities for the forthcoming year. This scenario planning has taken in to account increase in site fees, security, transport and food which are all impacted by the rise in energy costs and the NI increase.
VAS Community Accountancy
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Trustees, annual repwt Icontinuedj
For the year ended 31 2022
Flnandal rtth l¢ontl
It isclear that costs will rise In 2022. In the best case scènario we would I1 r*d to drawon our feser¥es. If we
do not fill all Ouf places then we may need io draw down amund £3.LKX) fr£¥n our reserves. Recntrtment for
We are confidentthat &Jmmer *lll be able to nJn in 2022. Plannry isunderwayand a newonline bOOn8
System Is reducing admlnistratMM time. There Is alreathy a 8r*at deaf of interest from parents and ¥olunteers so
the signs are )srtNe that we wfill fill am We CL1Ue to lId on a finanoal base and are
tarRetin8 annual fvndra1sl (rf f2.5(Q a year to keepthe cost io familits as low as pr6ybbe. The Summer Camp
is also mo¥inq to J new leadwthip stnKtwe. The leadets a startirrf to step b¥k from their roles while
also remalning part of the Ca team. A new team of e¥penen¢ed wlunteers will be led by Fran
Whllehead, a lontsandiw *Aunteer. has been wepafK¢ for the role (yrfv recert year& The team Is now
takin8 forward tht de¥elownent and of sumrner camp and a hando%v plan Is J(Ing a carefvl
transitton to thè new wrar*¢rnents.
R•s•r*s polk¥
The Trustees are ofthe vlew that KSPC is finandamy tora of at least thrneyws and thetotal fvnds
The Trustees have rebiewed the resep4ts Pr and drtermtr*d that a surplus of at least £8,(ui should be
maintained withtn reser. and COne to Ihs ltsyl in resptrt of the unwecedented situation we art
currentty operatlni in. This fiwre alltyw the eIMated Ilabilities of opw*iN8 ihe camp for one svrnmer
to be settled in the likelY scw1 sumnw cany to ctase * ¥ery Sh Te. The Trustees also
resolved that the reseThr £Id be used in the e¥*nt d the loss of a swmficant nt ol canvas owing to
Fre* reserves It 31 January 2022 were E32,34912021: £2Q9511
The Twslees detlare that tlKy ha¥e apwo¥*d the TnJslee< rep {
¥nd are 4ned on their behalf br.
Prlnt name.. Jaff$ (tIll Hay1
Chalr of Trustees
## **Independent examiner’s report to the Trustees of Kirklees Summer Playscheme Camp (“the Charity”)**
I report to the Trustees on my examination of the accounts of the Charity for the period ended 31 January 2022 which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
1. accounting records were not kept as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
## _Susan Cochrane FCA_
Employee of Voluntary Action Sheffield Community Accountancy The Circle 33, Rockingham Lane Sheffield S1 4FW
Date: 20/04/2022
VAS Community Accountancy
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## **Kirklees Summer Playscheme Camp**
## **Receipts & payments account For the year ended 31 January 2022**
|**Unrestricted**
**fund**
**£**
**Receipts**
Fees
35,199
Grants
**4**
5,000
Holiday Activities & Food Programme
10,000
Donations
1,234
Tuck shop
3,571
Easy Fundraising, Virgin Giving & Amazon smile
527
Gift aid
214
Interest
1
Miscellaneous
33
**Total receipts**
**55,779**
**Payments**
Food
7,888
Camp equipment
8,665
Travel
4,675
Activity equipment
4,493
Website and admin
4,896
Publicity
414
Training and planning
341
Security and site
4,194
Volunteer expenses
3,163
Tuck shop
1,956
Paypal charges
577
Fee refunds
2,119
**Total payments**
**43,381**
**Net receipts/(payments) for the year**
**12,398**
Total funds brought forward
19,951
**Total funds carried forward**
**32,349**|**Restricted**
**fund**
**£**
-
2,500
-
-
-
-
-
-
-
**2,500**
-
2,500
-
-
-
-
-
1,000
-
-
-
-
**3,500**
**(1,000)**
1,000
**-**|**Total**
**2022**
**£**
35,199
7,500
10,000
1,234
3,571
527
214
1
33
**58,279**
7,888
11,165
4,675
4,493
4,896
414
341
5,194
3,163
1,956
577
2,119
**46,881**
**11,398**
20,951
**32,349**|**Total**
**2021**
**£**
11,958
5,500
-
6,285
-
61
899
6
229|
|---|---|---|---|
||||**24,938**|
||||-
1,099
-
198
2,550
834
260
-
-
-
196
11,366|
||||**16,503**|
||||**8,435**
12,516|
||||**20,951**|
VAS Community Accountancy
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Kirklees Summer Playscheme Camp
Statement of assets and Ilabilltles
As at 31 January 2022
2011
2021
Note
Cash assets
Balances at bènk
32,349
20,951
Total
32,349
20.951
Current Value Current value
21n2
2021
Ass*ts retain lor the Charltys own use
Assets 8lfted ¢0 the Charitv
Assets purchased by the Charltv
8.734
11,S78
20.312
12,091
7,72A
19,819
2011
2021
Llabllltles
Fees recelved in advance
Accountancy & independent examination
802
540
1,342
330
330
These Flnancial Statements are ac¢epted by the Trustees on
I ,[ Il JL
Signed on behalf of the Trustees bv..
James Duncan Hay4vood
Trustee
VAS Cornmuntty kwJntancy
**Kirklees Summer Playscheme Camp**
## **Notes to the financial statements For the period ended 31 January 2022**
## **1 Receipts & payments account**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
## **2 Trustee's expenses**
Three Trustees received expenses totalling £822 (2021: £21) during the period. No other remuneration or benefits were paid.
## **3 Related party transactions**
Apart from those noted in note 2, there were no other related party transactions during the year (2020: £nil).
## **4 Grant income**
|Kirklees Council
Community Foundation Match-it grant
One Community Foundation
Hillards
News UK|**Unrestricted**
**fund**
**£**
-
5,000
-
-
-
**5,000**|**Restricted**
**fund**
**£**
2,500
-
-
-
-
**2,500**|**Total**
**2021**
**£**
2,500
5,000
-
-
-
**7,500**|**Total**
**2020**
**£**
-
-
1,000
1,000
3,500|
|---|---|---|---|---|
|||||**5,500**|
**Kirklees Council -** grant awarded to purchase IT equipment.
**One Community Foundation** - grant awarded during the year ended 31 January 2021 to support assisted camp places. During the year ended 31 January 2022 it was agreed with the funder that this could be used as a contribution towards security costs.
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