2021-01-31-accounts

Registered Charity Number: 1176481

Kirklees Summer Playscheme Camp

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year ended 31 January 2021

Kirklees Summer Playscheme Camp

Contents

	Page
Legal and administrative information	1
Trustees' annual report	2 - 3
Accountant’s report	4
Receipts and payments account	5
Statement of assets and liabilities	6
Notes to the financial statements	7

VAS Community Accountancy

Kirklees Summer Playscheme Camp

Legal and administrative information for the year ended 31 January 2021

Trustees

James Haywood Gwen Perfitt Richard Jackson Stephen Metcalf

Charity number 1176481

Contact address

32 Clowne Road Barlborough Chesterfield S43 4EJ

Accountant Voluntary Action Sheffield Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW

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Kirklees Summer Playscheme Camp

Trustees' annual report For the year ended 31 January 2021

The Trustees submit their annual report and the financial statements for the year ended 31 January 2021.

Structure, governance and management

Kirklees Summer Playscheme Camp (“KSPC”) is a Charitable Incorporated Organisation which registered with the Charity Commission on 2 January 2018. KSPC is governed by the rules and regulations set down in its governing document.

Prior to this the camps were run by a small voluntary group which was funded by grant from the local authority, Kirklees Metropolitan Borough Council.

Method of recruitment and appointment of Trustees

The first Trustees were appointed by the members of the small voluntary group from their existing members. One of the Trustees is the joint camp leader and one is a qualified accountant.

In accordance with the Charity constitution, one third of the Charity’s Trustees must stand down on an annual basis. Richard Jackson stood down on the 11 May 2019 and was duly re-elected by the Charity’s members at the Annual General Meeting held on the same date. Gwen Perfitt stood down on 16 May 2020 and was duly reelected at the Annual General Meeting held on the same date.

Charitable objectives and activities

The objective of the Charity is to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. The general activities to meet our objectives are the running of a residential summer camp based in West Yorkshire for children aged 9 -12 and is open to children across the region and beyond.

In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.

Achievements and performance

Sadly, the summer camp was unable to run due to the ongoing Covid-19 crisis. Until mid-March 2020 bookings were going well and we had expected to fill all our places. Upon cancellation of the 2020 camps, all fees were refunded resulting in a significant shortfall in income. As highlighted in the 2019 annual report certain sunk costs remained and total expenditure for 2020 after repaying fees was £5,147.

We were very successful with fundraising in the year on multiple fronts. We obtained grants of £1,000 for play equipment and a further £1,000 to support assisted places, both of which are carried over to next year. In addition, we received £3,500 from the Sun newspaper and raised a further £5,000 as part of a matched funding scheme. We ended the financial year with £12,951 in the current account and petty cash and £8,000 in reserves. We expect at least £2,000 from the matched funding scheme to be received in 2021/22.

Financial review

Each child’s camp place incurs costs of around £70. Through fundraising for additional income and income from Aspiring Leaders, KSPC is able to offer places at a small loss. In addition, the Charity usually provides 100 of the 450 available places at half price for families from less fortunate backgrounds. The Trustees are of the view that, so far as practically possible, the cost of each place should be reduced to support families who are struggling. We also aim to offer additional assisted places in 2021 to support more families on reduced incomes.

For the forthcoming year, we need to ensure that we engage with as many children as possible as future years depend on children and families returning and we need to maintain our presence and service in Kirklees. This has to be carefully balanced with the financial impact in the event of Covid-19 restrictions continuing in the summer of 2021. The Trustees have agreed that, if we are able to operate, we will offer a reduction if more than one child from a family is booked, and further reduce the cost of our assisted places. The Trustees have worked through a number of plausible downsides and sensitivities for the forthcoming year. The suggested worst-case scenario results in a drawing on the reserves of around £2,000.

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rklee$ summer Play5thLYne Camp Trustees. annual rep(wt {continuedJ Hans for the future There remains uncertainty as to whether the operate fiAly in 2021 and the Trustees have considered all feasonable scenarios to meet the Charity objecti1￿ tthilst matntaininB the finanoal health of the Charity. However. the bookinB5f¢y the summer are going well 7hith 71YA of places booked by mid April. We exped to be able to run if the lockdowm restridi￿S are liftetj in kn ith the Go¥ernmenYs roadmap. l)Jr plan5 for the next year arè flyid and we wll wail as long as Pfartical bef￿e making firni decisions. So far as possI￿t, costs will not be Incurred until there is a dear likelihood of nJnnin8 in the summer of 2021. We continue to build on a secure financval base and are t•r8etin8annualfundraisift8of É2SIXJayearto keepthec051tofamiliesaslowas possible. The Trustees are of the ￿tW that WC is financlallylable fora period dat least three years and the total funds carrled fwward pro￿deS a reasonable ¢)peratkni surplus for unexperted costs durlrrf the fwthcomln8 year The TTVStees Initialty determined in 2019 that a surphjs (rf at least E8.LYK) shrrtjkl be maSntalned wrthin reseThE5. and continue to monitor thii in respert of the wecedented sotuatlon we are currently operating In. Thls figure would allow tht estimoted lia￿litIeS of Liyelall￿ the ￿mp for one summer to be settled in the unllkely enarkn Ihe summer campwereio cease at ¥ery shm ￿￿"te. The Tnjsteesalso resolvèd that the reseNè could be usefl in the event of the1055 of a ￿En￿(anI of (anvas owin8 to adverse weather conditions. Thls scenarlo15 con￿dered remote. Free reserves at 31 J•nuary 2021 are £19.9SI1202tr. £125161. Th¢ Truslees decFare that tly appr(hd the Tiustee5' repwt abtro (m 3A j Lt 2 1 and are thelr behalf bv: Prlnt name.. James Cwcan Hayw()d Chalr of Trustees

Kirklees Summer Playscheme Camp

Accountants’ report to the Trustees of Kirklees Summer Playscheme Camp (“the Charity”)

In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of the Charity for the year ended 31 January 2021 as set out on pages 5 to 7 from the charity's accounting records and from information and explanations you have given us.

This report is made solely to the Board of Trustees of the Charity, as a body, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial statements of the Charity and state those matters that we have agreed to state to the Board of Trustees of the Charity, as a body. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and its Board of Trustees as a body for our work or for this report.

It is your duty to ensure that the Charity has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of the Charity. You consider that the Charity is exempt from the statutory audit requirement for the year.

We have not been instructed to carry out an audit or a review of the financial statements of the Charity. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.

Signed: VAS Community Accountancy

VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW

Date: 30/04/2021

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Kirklees Summer Playscheme Camp

Receipts & payments account For the year ended 31 January 2021

Unrestricted fund £ Receipts Fees 11,958 Grants 4 4,500 Donations 6,285 Tuck shop - Easy Fundraising & Virgin Giving 61 Gift aid 899 Interest 6 Miscellaneous 229 Total receipts 23,938 Payments Food - Camp equipment 1,099 Travel - Activity equipment 198 Website and admin 2,550 Publicity 834 Training and planning 260 Security and site - Volunteer expenses - Tuck shop - Long term equipment - Paypal charges 196 Fee refunds 11,366 Total payments 16,503 Net receipts/(payments) for the year 7,435 Total funds brought forward 12,516 Total funds carried forward 19,951	Restricted fund £ - 1,000 - - - - - - 1,000 - - - - - - - - - - - - - - 1,000 - 1,000	Total 2021 £ 11,958 5,500 6,285 - 61 899 6 229 24,938 - 1,099 - 198 2,550 834 260 - - - - 196 11,366 16,503 8,435 12,516 20,951	Total 2020 £ 25,796 - 3,718 2,859 200 34 14 -
			32,621
			6,534 1,643 3,969 1,008 4,065 - 897 5,644 4,422 1,686 3,495 433 -
			33,796
			(1,175) 13,691
			12,516

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Klrklees Summer Playstherne Camp Statement of assets and Ilab611tles As at 31 January 2021 2021 2020 Cash assets Balances at bank 20.951 12.516 Totsl 20.951 12.516 Cufrent value Current Yalue 2021 2020 Assets retalned for the Charws own use Assets gifted to the Charity Assets purchased by the Charity 12.091 7,728 19.819 12.729 6.333 19.062 2021 2020 Uabllltles Creditors Accountancy & independent examination 244 420 330 These Flnancial Ststements are accepted by the Trustees on Slgned on behalf of the Trustees by. James Duncan Ha￿00d Trustee

Kirklees Summer Playscheme Camp

Notes to the financial statements For the period ended 31 January 2021

1 Receipts & payments account

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

2 Trustee's expenses

Three Trustees received expenses totalling £21 (2020: £858) during the period. No other remuneration or benefits were paid.

3 Related party transactions

There were no related party transactions during the year (2020: £nil).

4 Grant income

One Community Foundation Hillards News UK	Unrestricted fund £ - 1,000 3,500 4,500	Restricted fund £ 1,000 - - 1,000	Total 2021 £ 1,000 1,000 3,500 5,500	Total 2020 £ - - -
				-

One Community Foundation - grant awarded to support assisted camp places.

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