**Registered Charity Number: 1176481**
## **Kirklees Summer Playscheme Camp**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**For the year ended 31 January 2021**
## **Kirklees Summer Playscheme Camp**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' annual report|2 - 3|
|Accountant’s report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the financial statements|7|
VAS Community Accountancy
## **Kirklees Summer Playscheme Camp**
## **Legal and administrative information for the year ended 31 January 2021**
## **Trustees**
James Haywood Gwen Perfitt Richard Jackson Stephen Metcalf
**Charity number** 1176481
## **Contact address**
32 Clowne Road Barlborough Chesterfield S43 4EJ
**Accountant** Voluntary Action Sheffield Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW
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**Kirklees Summer Playscheme Camp**
## **Trustees' annual report For the year ended 31 January 2021**
The Trustees submit their annual report and the financial statements for the year ended 31 January 2021.
## **Structure, governance and management**
Kirklees Summer Playscheme Camp (“KSPC”) is a Charitable Incorporated Organisation which registered with the Charity Commission on 2 January 2018. KSPC is governed by the rules and regulations set down in its governing document.
Prior to this the camps were run by a small voluntary group which was funded by grant from the local authority, Kirklees Metropolitan Borough Council.
## **Method of recruitment and appointment of Trustees**
The first Trustees were appointed by the members of the small voluntary group from their existing members. One of the Trustees is the joint camp leader and one is a qualified accountant.
In accordance with the Charity constitution, one third of the Charity’s Trustees must stand down on an annual basis. Richard Jackson stood down on the 11 May 2019 and was duly re-elected by the Charity’s members at the Annual General Meeting held on the same date. Gwen Perfitt stood down on 16 May 2020 and was duly reelected at the Annual General Meeting held on the same date.
## **Charitable objectives and activities**
The objective of the Charity is to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. The general activities to meet our objectives are the running of a residential summer camp based in West Yorkshire for children aged 9 -12 and is open to children across the region and beyond.
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.
## **Achievements and performance**
Sadly, the summer camp was unable to run due to the ongoing Covid-19 crisis. Until mid-March 2020 bookings were going well and we had expected to fill all our places. Upon cancellation of the 2020 camps, all fees were refunded resulting in a significant shortfall in income. As highlighted in the 2019 annual report certain sunk costs remained and total expenditure for 2020 after repaying fees was £5,147.
We were very successful with fundraising in the year on multiple fronts. We obtained grants of £1,000 for play equipment and a further £1,000 to support assisted places, both of which are carried over to next year. In addition, we received £3,500 from the Sun newspaper and raised a further £5,000 as part of a matched funding scheme. We ended the financial year with £12,951 in the current account and petty cash and £8,000 in reserves. We expect at least £2,000 from the matched funding scheme to be received in 2021/22.
## **Financial review**
Each child’s camp place incurs costs of around £70. Through fundraising for additional income and income from Aspiring Leaders, KSPC is able to offer places at a small loss. In addition, the Charity usually provides 100 of the 450 available places at half price for families from less fortunate backgrounds. The Trustees are of the view that, so far as practically possible, the cost of each place should be reduced to support families who are struggling. We also aim to offer additional assisted places in 2021 to support more families on reduced incomes.
For the forthcoming year, we need to ensure that we engage with as many children as possible as future years depend on children and families returning and we need to maintain our presence and service in Kirklees. This has to be carefully balanced with the financial impact in the event of Covid-19 restrictions continuing in the summer of 2021. The Trustees have agreed that, if we are able to operate, we will offer a reduction if more than one child from a family is booked, and further reduce the cost of our assisted places. The Trustees have worked through a number of plausible downsides and sensitivities for the forthcoming year. The suggested worst-case scenario results in a drawing on the reserves of around £2,000.
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rklee$ summer Play5thLYne Camp
Trustees. annual rep(wt {continuedJ
Hans for the future
There remains uncertainty as to whether the operate fiAly in 2021 and the Trustees have considered
all feasonable scenarios to meet the Charity objecti1 t*thilst matntaininB the finanoal health of the Charity.
However. the bookinB5f¢y the summer are going well 7hith 71YA of places booked by mid April. We exped to be
able to run if the lockdowm restridiS are liftetj in kn* *ith the Go¥ernmenYs roadmap. l)Jr plan5 for the next
year arè flyid and we wll wail as long as Pfartical befe making firni decisions. So far as possIt, costs will not
be Incurred until there is a dear likelihood of nJnnin8 in the summer of 2021. We continue to build on a secure
financval base and are t•r8etin8annualfundraisift8of É2SIXJayearto keepthec051tofamiliesaslowas possible.
The Trustees are of the tW that WC is financlally*lable fora period dat least three years and the total funds
carrled fwward prodeS a reasonable ¢)peratkni surplus for unexperted costs durlrrf the fwthcomln8 year
The TTVStees Initialty determined in 2019 that a surphjs (rf at least E8.LYK) shrrtjkl be maSntalned wrthin reseThE5.
and continue to monitor thii in respert of the wecedented sotuatlon we are currently operating In. Thls
figure would allow tht estimoted lialitIeS of Liyelall the mp for one summer to be settled in the unllkely
enarkn Ihe summer campwereio cease at ¥ery shm "te. The Tnjsteesalso resolvèd that the reseNè could
be usefl in the event of the1055 of a En(anI of (anvas owin8 to adverse weather conditions. Thls
scenarlo15 condered remote.
Free reserves at 31 J•nuary 2021 are £19.9SI1202tr. £125161.
Th¢ Truslees decFare that tly appr(h*d the Tiustee5' repwt abtro (m 3A j Lt 2 1
and are thelr behalf bv:
Prlnt name.. James Cwcan Hayw(*)d
Chalr of Trustees
## **Kirklees Summer Playscheme Camp**
## **Accountants’ report to the Trustees of Kirklees Summer Playscheme Camp (“the Charity”)**
In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of the Charity for the year ended 31 January 2021 as set out on pages 5 to 7 from the charity's accounting records and from information and explanations you have given us.
This report is made solely to the Board of Trustees of the Charity, as a body, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial statements of the Charity and state those matters that we have agreed to state to the Board of Trustees of the Charity, as a body. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and its Board of Trustees as a body for our work or for this report.
It is your duty to ensure that the Charity has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of the Charity. You consider that the Charity is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the financial statements of the Charity. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
## Signed: _VAS Community Accountancy_
VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW
Date: 30/04/2021
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**Kirklees Summer Playscheme Camp**
## **Receipts & payments account For the year ended 31 January 2021**
|**Unrestricted**
**fund**
**£**
**Receipts**
Fees
11,958
Grants
**4**
4,500
Donations
6,285
Tuck shop
-
Easy Fundraising & Virgin Giving
61
Gift aid
899
Interest
6
Miscellaneous
229
**Total receipts**
**23,938**
**Payments**
Food
-
Camp equipment
1,099
Travel
-
Activity equipment
198
Website and admin
2,550
Publicity
834
Training and planning
260
Security and site
-
Volunteer expenses
-
Tuck shop
-
Long term equipment
-
Paypal charges
196
Fee refunds
11,366
**Total payments**
**16,503**
**Net receipts/(payments) for the year**
**7,435**
Total funds brought forward
12,516
**Total funds carried forward**
**19,951**|**Restricted**
**fund**
**£**
-
1,000
-
-
-
-
-
-
**1,000**
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**1,000**
-
**1,000**|**Total**
**2021**
**£**
11,958
5,500
6,285
-
61
899
6
229
**24,938**
-
1,099
-
198
2,550
834
260
-
-
-
-
196
11,366
**16,503**
**8,435**
12,516
**20,951**|**Total**
**2020**
**£**
25,796
-
3,718
2,859
200
34
14
-|
|---|---|---|---|
||||**32,621**|
||||6,534
1,643
3,969
1,008
4,065
-
897
5,644
4,422
1,686
3,495
433
-|
||||**33,796**|
||||**(1,175)**
13,691|
||||**12,516**|
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Klrklees Summer Playstherne Camp
Statement of assets and Ilab611tles
As at 31 January 2021
2021
2020
Cash assets
Balances at bank
20.951
12.516
Totsl
20.951
12.516
Cufrent value Current Yalue
2021
2020
Assets retalned for the Charws own use
Assets gifted to the Charity
Assets purchased by the Charity
12.091
7,728
19.819
12.729
6.333
19.062
2021
2020
Uabllltles
Creditors
Accountancy & independent examination
244
420
330
These Flnancial Ststements are accepted by the Trustees on
Slgned on behalf of the Trustees by.
James Duncan Ha00d
Trustee
**Kirklees Summer Playscheme Camp**
## **Notes to the financial statements For the period ended 31 January 2021**
## **1 Receipts & payments account**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
## **2 Trustee's expenses**
Three Trustees received expenses totalling £21 (2020: £858) during the period. No other remuneration or benefits were paid.
## **3 Related party transactions**
There were no related party transactions during the year (2020: £nil).
## **4 Grant income**
|One Community Foundation
Hillards
News UK|**Unrestricted**
**fund**
**£**
-
1,000
3,500
**4,500**|**Restricted**
**fund**
**£**
1,000
-
-
**1,000**|**Total**
**2021**
**£**
1,000
1,000
3,500
**5,500**|**Total**
**2020**
**£**
-
-
-|
|---|---|---|---|---|
|||||**-**|
**One Community Foundation** - grant awarded to support assisted camp places.
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