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2022-03-31-accounts

Draft Financial Statements at 11 January 2023 at 11:04:26

Charity Registration No. 1176365

GIRLGUIDING ESSEX WEST

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees S Wiseman
B Garnham
V Murphy
C Dunnill-Gosling (Appointed 15 April 2021)
G Bray
S Copsey
C Birbeck
K Ridgeon
R Jeffery
LR Kennad
K Messenger (Appointed 1 September
2021)
J Wolff (Appointed 1 April 2021)
Charity number 1176365
Principal address Suite T2 Bates Business Centre
Church Road
Harold Wood
Romford
Essex
RM3 0JF
Independent examiner Rickard Luckin Limited
1st Floor
County House
100 New London Road
Chelmsford
Essex
CM2 0RG

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

CONTENTS

Page
Trustees report 1 - 3
Statement of trustees responsibilities 4
Trustee's declaration on un-audited financial statements 5
Independent examiner's report 6
Statement of financial activities 7 - 8
Balance sheet 9
Notes to the financial statements 10 - 21

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

TRUSTEES REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report and accounts for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) as updated for bulletin 1 and 2.

Objectives and activities

Girlguiding Essex West comprises ten Guiding Divisions. It is one of twelve Guiding Counties in the Girlguiding Anglia Region.

Girlguiding Anglia is one of the nine Countries and Regions of Girlguiding (the operating name of The Guide Association), which is the leading charity for girls and young women.

More information can be found on the charity website at www.girlguidingessexwest.org.uk

Statement of Purpose

Girlguiding Essex West through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community.

Girlguiding’s Plan

Our plan

An equal world where girls can make a positive difference, be happy, safe and fulfil their potential. This is what our members and supporters told us Girlguiding would need to do to be our best for girls and young women in that world.

Our Commitment

We will empower more girls to find their voice and be their best through high-quality, girl-led programmes delivered by inspirational Leaders.

Our Vision

An equal world where all girls can make a positive difference, be happy, safe and fulfil their potential.

Our Mission

Through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community.

Our Values

We are caring, challenging, empowering, fun, inclusive and inspiring.

Girlguiding Essex West, as part of Girlguiding Anglia Region, is responsible for enabling and encouraging the fulfilment of the above statements throughout the County and its ten Divisions.

Essex West stretches from the Thames in the south to the Cambridge border in the north and is home to about 7000 members aged 5+ and to the Trefoil Guild.

Youth Membership is open to any girl or young woman from their 5th birthday onwards. Adult membership is open to application from women, and men in certain roles, over 18 years of age regardless of faith, race, culture, nationality or any other circumstance.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Girlguiding is unique:

We offer a safe, welcoming girl-only space for girls and young women to try new things, help other people and discover their passions and talents. All while having fun with a group of ready-made friends!

We're dedicated to girls leading the way - they choose activities, challenges and events that inspire them, and our volunteers support them to make it happen. Because girls shape and lead everything we do, we know that we're offering the best opportunities and experiences for girls today.

We're always updating and adapting our programme and resources so that they're relevant to girls today. For example, girls told us they wanted to talk about mental health, so we created Think Resilient - a resource delivered by our specially-trained Peer Educators to help build girls' resilience and wellbeing.

Guiding is also excellent value for money and we have a range of support available to enable all girls – regardless of ability or financial circumstance – to get involved with guiding.

Public Benefit

The trustees confirm that they have complied with the duty of Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s guidance on public benefit. The main activities of the charity are described in this report. These activities are undertaken to further our charitable purposes for the public benefit.

Investments are held in low risk charity approved funds. There are no ethical, social or mission related policies.

The charity awards grants to both individuals and groups. Each application is reviewed and assessed on a case by case basis and grants awarded based on the relevant criteria for each grant available.

Achievements and performance

– Over the last year (April 2021 March 2022) the impacts of the COVID-19 pandemic have decreased, therefore we have been able to offer closer to the desired range of activities for our young members and trainings for our adult volunteers.

Financial review

The results for the year ended 31 March 2022 are set out on pages 7-21.

Financially, we have seen a huge drop in membership which has reduced our annual income significantly, this has therefore meant we are having to rely on savings and reserves to offer our range of activities.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been more than maintained throughout the year. Current free reserves stand at £208,010 which is over 18 months expenditure. The level of reserves currently appears high due to the ongoing COVID impact but will be reviewed going forward to ensure funds are being utilised appropriately for charitable purposes.

The charity generates the majority of its funding through subscriptions and from charitable activities. This funding is utilised to meet the charity's objectives.

As an organisation we offered grants to all who needed it to keep units open and membership numbers up.

Plans for future periods

For financial year 2023 it will be about offering the standard of activities and events we have previously offered and providing a blended offering that will enable us to improve our membership numbers.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management

Girlguiding Essex West is governed by a charitable trust deed dated 24th March 2012.

On 19 December 2017, Girlguiding Essex West became a registered charity with the Charity Commission.

The trustees who served during the year were: S Wiseman H Frankton (Resigned 31 August 2021) B Garnham V Murphy C Dunnill-Gosling (Appointed 15 April 2021) G Bray S Copsey C Birbeck K Ridgeon R Jeffery LR Kennad K Messenger (Appointed 1 September 2021) J Wolff (Appointed 1 April 2021)

The trustees are appointed or reappointed by their lower divisions, they hold this post for three years with the option of extending for a further two years if all parties agree. This is in accordance with the trust deed.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

As part of this process the trustees have implemented a risk management strategy which comprises:

The trustees report was approved by the Board of Trustees.

.............................. R Jeffery Trustee

Date: .............................................

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

STATEMENT OF TRUSTEES RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2022

The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

TRUSTEES DECLARATION ON UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

In relation to the financial statements set out on pages 8 to 21:

On behalf of the board

..............................

R Jeffery Trustee

.........................

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GIRLGUIDING ESSEX WEST

I report to the trustees on my examination of the financial statements of Girlguiding Essex West (the charity) for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Caroline Peters FCA Rickard Luckin Limited 1st Floor County House 100 New London Road Chelmsford Essex CM2 0RG

Dated: .........................

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Current financial year
Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
2022
2022
2022
Notes
£
£
£
Income from:
Donations and grants
3
37,569
12,440
18,812
Charitable activities
5
5,252
2,963
-
Investments
4
35
14
214
Total income
42,856
15,417
19,026
Expenditure on:
Raising funds
Charitable activities
6
46,784
9,201
65,158
Net gains/(losses) on investments
9
15,259
-
-
Net incoming/(outgoing) resources
before transfers
11,331
6,216
(46,132)
Gross transfers between funds
(19,466)
7,999
11,467
Net movement in funds
(8,135)
14,215
(34,665)
Fund balances at 1 April 2021
216,145
25,890
75,073
Fund balances at 31 March 2022
208,010
40,105
40,408		 Total
2022
£
68,821
8,215
263
77,299
121,143
15,259
(28,585)
-
(28,585)
317,108
288,523		 Total
2021
£
134,980
3,849
4,062
142,891
74,800
22,787
90,878
-
90,878
226,230
317,108

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Prior financial year

Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
2021
2021
2021
Notes
£
£
£
Income from:
Donations and grants
3
58,040
10,133
66,807
Charitable activities
5
3,085
764
-
Investments
4
3,794
14
254
Total income
64,919
10,911
67,061
Expenditure on:
Raising funds
Charitable activities
6
38,263
3,392
33,145
Net gains/(losses) on investments
9
22,787
-
-
Net incoming/(outgoing) resources before
transfers
49,443
7,519
33,916
Gross transfers between funds
(7,167)
7,167
-
Net movement in funds
42,276
14,686
33,916
Fund balances at 1 April 2020
173,869
11,204
41,157
Fund balances at 31 March 2021
216,145
25,890
75,073		 Total
2021
£
134,980
3,849
4,062
142,891
74,800
22,787
90,878
-
90,878
226,230
317,108

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Fixed assets
Investments
13
Current assets
Stocks
11
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
15
Unrestricted funds
Designated funds
17
General unrestricted funds
The accounts were approved by the Trustees on ..................		 2022
£
6,641
10,841
92,018
109,500
(7,366)
40,105
208,010
.......		 £
186,389
102,134
288,523
40,408
248,115
288,523		 2021
£
7,251
38,356
107,595
153,202
(7,008)
25,890
216,145		 £
170,914
146,194
317,108
75,073
242,035
317,108

..............................

Trustee

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

Girlguiding Essex West is an unincorporated charity governed by its constitution dated 24th March 2012.

On 19 December 2017 Girlguiding Essex West became a registered charity with the Charity Commission.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

As the country has emerged from the COVID-19 pandemic, the charity have been able to increase the number of activities offered in the year. During the pandemic, reserves increased as funds were received but not able to be spent on activities. The funds have been spent this year instead to offer a full service to members. Going forward, we hope COVID-19 will no longer have an impact on the ability of the charity to provide activities.

At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Incoming resources

Grants received for the charity and club activities are shown on an accruals basis. Grants received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition.

Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable.

1.5 Resources expended

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

Resources expended including irrecoverable VAT are accounted on an accruals basis. The majority of costs are directly attributable to the specific activities. Expenditure on the projects is treated as direct charitable expenditure.

Support costs are the general costs related to running the charity. The costs have been allocated to the activities in accordance with time and money spent on each activity. The allocations are reviewed by the trustees on a regular basis.

Governance costs are the costs associated with the governance arrangements of the charity.

1.6 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.7 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.9 Leases

Rentals payable under operating leases are charged against income on a straight line basis over the period of the lease.

1.10 Government Grants

Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.

A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.

1.11 Taxation

Girlguiding Essex West is an unincorporated charity and is not subject to corporation tax on its charitable activities.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

3 Donations and grants

Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
£
£
£
Donations and gifts
-
-
29,944
Grants
-
12,440
(11,132)
Subscriptions
37,569
-
-
37,569
12,440
18,812
For the year ended 31 March 2021
58,040
10,133
66,807		 Total
2022
£
29,944
1,308
37,569
68,821		 Total
2021
£
28,724
50,690
55,566
134,980
134,980

4 Investments

**Unrestricted ** **Unrestricted ** Restricted Total Unrestricted Unrestricted Unrestricted Restricted Total
funds funds funds funds funds funds
general designated general designated
2022 2022 2022 2022 2021 2021 2021 2021
£ £ £ £ £ £ £ £
Income from unlisted
investments - - - - 3,714 - - 3,714
Interest receivable 35 14 214 263 80 14 254 348
35 14 214 263 3,794 14 254 4,062

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

5 Charitable activities

Programme &
Adventure
Marketing &
Communication
Business &
Finance
£
£
£
Income within charitable activities
-
2,273
2,963
Other income
2,979
-
-
2,979
2,273
2,963
Analysis by fund
Unrestricted funds - general
2,979
2,273
-
Unrestricted funds - designated
-
-
2,963
2,979
2,273
2,963
For the year ended 31 March 2021
Unrestricted funds - general
1,657
1,393
35
Unrestricted funds - designated
-
-
764
1,657
1,393
799		 Total
2022
£
5,236
2,979
8,215
5,252
2,963
8,215		 Total
2021
£
3,849
-
3,849
3,085
764
3,849
Total 2021 £ 12,078 34,937 47,015 23,644 4,141 74,800 38,263 3,392 33,145 74,800
Membership
Business &		 Support
Finance		 2021
2021		 £
£		 -
7,253		 1,050
30,812		 1,050
38,065		 -
-		 -
4,141		 1,050
42,206		 1,050
13,886		 -
-		 -
28,320		 1,050
42,206
Programme & Adventure 2021 £ 4,825 3,075 7,900 23,644 - 31,544 23,327 3,392 4,825 31,544
Total 2022 £ 9,860 80,447 90,307 26,444 4,392 121,143 46,784 9,201 65,158 121,143
Business & Finance 2022 £ 9,860 69,962 79,822 - 4,392 84,214 19,056 - 65,158 84,214
Programme & Adventure 2022 £ - 10,485 10,485 26,444 - 36,929 27,728 9,201 - 36,929
Charitable activities Staff costs Other costs Share of support costs (see note 10) Share of governance costs (see note 10) Analysis by fund Unrestricted funds - general Unrestricted funds - designated Restricted funds
6

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

7 Employees

The average monthly number of employees during the year was:

2022 2021
Number Number
1 1
Employment costs 2022 2021
£ £
Wages and salaries 9,860 7,253

There were no employees whose annual remuneration was more than £60,000.

8 Volunteers

The charity utilises the support of volunteers to assist with running its charitable activities.

9 Net gains/(losses) on investments

Unrestricted Unrestricted
funds funds
general general
2022 2021
£ £
Revaluation of investments 15,259 22,787

10 Support costs

Support
costs
Governance
costs
£
£
Office costs
26,444
-
Governance costs
-
4,392
26,444
4,392
Analysed between
Charitable activities
26,444
4,392		 2022
£
26,444
4,392
30,836
30,836		 2021 Basis of allocation
£
23,644
Income stream
4,141 Governance
27,785
27,785

Governance costs includes payments to the independent examiners of £4,392 inclusive of VAT (2021: £4,141 inclusive of VAT).

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

11
Stocks
Finished goods and goods for resale
12
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income		 2022
£
6,641
2022
£
324
7,336
3,181
10,841		 2021
£
7,251
2021
£
30,000
7,038
1,318
38,356

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

13 Fixed asset investments

Unlisted
investments
£
Cost or valuation
At 1 April 2021 170,914
Valuation changes 15,475
At 31 March 2022 186,389
Carrying amount
At 31 March 2022 186,389
At 31 March 2021 170,914

14 Creditors: amounts falling due within one year

Trade creditors
Accruals and deferred income		 2022
£
1,726
5,640
7,366		 2021
£
1,635
5,373
7,008

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

15 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement Movement in funds in funds
Balance at Funds Funds Balance at Funds Funds Transfers Balance at
1 April 2020 Received applied 1 April 2021 Received applied 31 March
2022
£ £ £ £ £ £ £ £
Growing
Guiding grant 3,769 - - 3,769 - - - 3,769
Jack Petchey
awards 20,708 26,250 (28,320) 18,638 29,959 (29,093) - 19,504
Dennis Carter 1,416 58 - 1,474 59 - - 1,533
Dore Bursary 18 10 - 28 10 - - 38
Peggy
Simmons 1,520 62 - 1,582 63 - - 1,645
Peggy Suter 1,656 68 - 1,724 69 - - 1,793
New
programme
grant 6,414 - - 6,414 - - - 6,414
Region
training grant 5,656 56 - 5,712 - - - 5,712
Covid
Response - 40,557 (4,825) 35,732 (11,132) (36,067) 11,467 -
41,157 67,061 (33,145) 75,073 19,028 (65,160) 11,467 40,408

The Growing Guiding grant is to promote the recruitment of new members.

The Jack Petchey awards may be used for certain activities chosen by the nominee.

The Dennis Carter fund is to assist with obtaining gold DoE, Queens Guide etc.

The Dore Bursary fund is for Guiders training.

The Peggy Simmons fund is to assist with costs of girls going on an adventure in the UK or abroad.

The Peggy Suter fund is for the needs of brownies, guides or rangers.

The New Programme grant is a grant by Anglia Region used for costs in relation to Learning & Development.

The Region training grant is to provide additional funds in order to train additional members.

The COVID response grant was received to support the charity through the pandemic.

16 Related party transactions

During the year the charity reimbursed expenses of £1,254 to a total of 2 trustees for the needs of the charity. (2021: £809 to 2 trustees).

Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

17 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Movement in funds Movement in funds
Balance at Funds
Funds applied		 Transfers Balance at
1 April 2021 Received 31 March 2022
£ £ £ £ £
International (4,599) 2,963 (2,913) 4,549 -
Presidents 300 14 - - 314
Empowerment grant 4,695 - - - 4,695
Programme and Adventure 2,902 - - - 2,902
Buildings 6,500 - - - 6,500
The Pines Guide Site 9,592 11,940 (2,838) - 18,694
Jamboree 6,500 - - - 6,500
Essex West Property Fund - - (3,450) 3,450 -
The Guide Association Girlguidings Grant - 500 - - 500
25,890 15,417 (9,201) 7,999 40,105

The International Fund is to assist with attending international trips.

The Presidents Fund is used at the presidents discretion.

The Empowerment Grant is to assist with any costs at the discretion of the finance committee.

The Programme and Adventure Fund is to assist with the running of activities.

The Building Fund is to support the costs of the premises used by the county.

The Pines Guide site is for any costs related to running the camp site.

The Jamboree fund represents amounts invested for future Essex Jamborees.

The Essex West Property Fund is for any property related amounts.

The Guides Association Girlguidings Grant is for any costs relating to running activities.

18 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2022 2021
£ £
Within one year 5,496 5,496
Total 2021 £ 170,914 146,194 317,108
Restricted 2021 £ - 75,073 75,073
Designated 2021 £ - 25,890 25,890
Unrestricted 2021 £ 170,914 45,231 216,145
Total 2022 £ 186,389 102,134 288,523
Restricted 2022 £ - - -
Designated 2022 £ - - -
Unrestricted 2022 £ 186,389 102,134 288,523
Analysis of net assets between funds Fund balances at 31 March 2022 are represented by: Investments Current assets/(liabilities)
19