**Draft Financial Statements at 11 January 2023 at 11:04:26** **Charity Registration No. 1176365** ## **GIRLGUIDING ESSEX WEST** # **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |**Trustees**|S Wiseman|| |---|---|---| ||B Garnham|| ||V Murphy|| ||C Dunnill-Gosling|(Appointed 15 April 2021)| ||G Bray|| ||S Copsey|| ||C Birbeck|| ||K Ridgeon|| ||R Jeffery|| ||LR Kennad|| ||K Messenger|(Appointed 1 September| |||2021)| ||J Wolff|(Appointed 1 April 2021)| |**Charity number**|1176365|| |**Principal address**|Suite T2 Bates Business Centre|| ||Church Road|| ||Harold Wood|| ||Romford|| ||Essex|| ||RM3 0JF|| |**Independent examiner**|Rickard Luckin Limited|| ||1st Floor|| ||County House|| ||100 New London Road|| ||Chelmsford|| ||Essex|| ||CM2 0RG|| **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **CONTENTS** ||**Page**| |---|---| |Trustees report|1 - 3| |Statement of trustees responsibilities|4| |Trustee's declaration on un-audited financial statements|5| |Independent examiner's report|6| |Statement of financial activities|7 - 8| |Balance sheet|9| |Notes to the financial statements|10 - 21| **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **TRUSTEES REPORT** ## _**FOR THE YEAR ENDED 31 MARCH 2022**_ The trustees present their report and accounts for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) as updated for bulletin 1 and 2. ## **Objectives and activities** Girlguiding Essex West comprises ten Guiding Divisions. It is one of twelve Guiding Counties in the Girlguiding Anglia Region. Girlguiding Anglia is one of the nine Countries and Regions of Girlguiding (the operating name of The Guide Association), which is the leading charity for girls and young women. More information can be found on the charity website at www.girlguidingessexwest.org.uk ## **Statement of Purpose** Girlguiding Essex West through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community. ## **Girlguiding’s Plan** ## **Our plan** An equal world where girls can make a positive difference, be happy, safe and fulfil their potential. This is what our members and supporters told us Girlguiding would need to do to be our best for girls and young women in that world. ## **Our Commitment** We will empower more girls to find their voice and be their best through high-quality, girl-led programmes delivered by inspirational Leaders. ## **Our Vision** An equal world where all girls can make a positive difference, be happy, safe and fulfil their potential. ## **Our Mission** Through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community. ## **Our Values** We are caring, challenging, empowering, fun, inclusive and inspiring. Girlguiding Essex West, as part of Girlguiding Anglia Region, is responsible for enabling and encouraging the fulfilment of the above statements throughout the County and its ten Divisions. Essex West stretches from the Thames in the south to the Cambridge border in the north and is home to about 7000 members aged 5+ and to the Trefoil Guild. Youth Membership is open to any girl or young woman from their 5th birthday onwards. Adult membership is open to application from women, and men in certain roles, over 18 years of age regardless of faith, race, culture, nationality or any other circumstance. - 1 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **TRUSTEES REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **Girlguiding is unique:** We offer a safe, welcoming girl-only space for girls and young women to try new things, help other people and discover their passions and talents. All while having fun with a group of ready-made friends! We're dedicated to girls leading the way - they choose activities, challenges and events that inspire them, and our volunteers support them to make it happen. Because girls shape and lead everything we do, we know that we're offering the best opportunities and experiences for girls today. We're always updating and adapting our programme and resources so that they're relevant to girls today. For example, girls told us they wanted to talk about mental health, so we created Think Resilient - a resource delivered by our specially-trained Peer Educators to help build girls' resilience and wellbeing. Guiding is also excellent value for money and we have a range of support available to enable all girls – regardless of ability or financial circumstance – to get involved with guiding. ## **Public Benefit** The trustees confirm that they have complied with the duty of Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s guidance on public benefit. The main activities of the charity are described in this report. These activities are undertaken to further our charitable purposes for the public benefit. Investments are held in low risk charity approved funds. There are no ethical, social or mission related policies. The charity awards grants to both individuals and groups. Each application is reviewed and assessed on a case by case basis and grants awarded based on the relevant criteria for each grant available. ## **Achievements and performance** – Over the last year (April 2021 March 2022) the impacts of the COVID-19 pandemic have decreased, therefore we have been able to offer closer to the desired range of activities for our young members and trainings for our adult volunteers. ## **Financial review** The results for the year ended 31 March 2022 are set out on pages 7-21. Financially, we have seen a huge drop in membership which has reduced our annual income significantly, this has therefore meant we are having to rely on savings and reserves to offer our range of activities. It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been more than maintained throughout the year. Current free reserves stand at £208,010 which is over 18 months expenditure. The level of reserves currently appears high due to the ongoing COVID impact but will be reviewed going forward to ensure funds are being utilised appropriately for charitable purposes. The charity generates the majority of its funding through subscriptions and from charitable activities. This funding is utilised to meet the charity's objectives. As an organisation we offered grants to all who needed it to keep units open and membership numbers up. ## **Plans for future periods** For financial year 2023 it will be about offering the standard of activities and events we have previously offered and providing a blended offering that will enable us to improve our membership numbers. - 2 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **TRUSTEES REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **Structure, governance and management** Girlguiding Essex West is governed by a charitable trust deed dated 24th March 2012. On 19 December 2017, Girlguiding Essex West became a registered charity with the Charity Commission. The trustees who served during the year were: S Wiseman H Frankton (Resigned 31 August 2021) B Garnham V Murphy C Dunnill-Gosling (Appointed 15 April 2021) G Bray S Copsey C Birbeck K Ridgeon R Jeffery LR Kennad K Messenger (Appointed 1 September 2021) J Wolff (Appointed 1 April 2021) The trustees are appointed or reappointed by their lower divisions, they hold this post for three years with the option of extending for a further two years if all parties agree. This is in accordance with the trust deed. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. As part of this process the trustees have implemented a risk management strategy which comprises: - Annual review of the risks which the charity face; - The establishment of systems and procedures to mitigate those risks identified; and - The implementation of procedures designed to minimise any potential impact on the charity should any of these risks materialise. The trustees report was approved by the Board of Trustees. .............................. R Jeffery **Trustee** Date: ............................................. - 3 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** ## _**FOR THE YEAR ENDED 31 MARCH 2022**_ The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. - 4 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **TRUSTEES DECLARATION ON UNAUDITED FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_ In relation to the financial statements set out on pages 8 to 21: - The trustees approve these financial statements and confirm that they are responsible for them, including selecting the appropriate accounting policies, applying them consistently and making, on a reasonable and prudent basis, the judgments underlying them. They have been prepared on the going concern basis on the grounds that the charity will continue in operation. - The trustees confirm that they have made available to Rickard Luckin Limited, all the charity's accounting records and provided all the information necessary for the compilation of the financial statements. - The trustees confirm that to the best of their knowledge and belief, the accounting records reflect all transactions of the charity for the year ended 31 March 2022. On behalf of the board .............................. R Jeffery **Trustee** ......................... - 5 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GIRLGUIDING ESSEX WEST** I report to the trustees on my examination of the financial statements of Girlguiding Essex West (the charity) for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or - 2 the financial statements do not accord with those records; or - 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Caroline Peters FCA Rickard Luckin Limited 1st Floor County House 100 New London Road Chelmsford Essex CM2 0RG Dated: ......................... - 6 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2022**_ |**Current financial year**
**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2022**
**2022**
**2022**
**Notes**
**£**
**£**
**£**
**Income from:**
Donations and grants
**3**
37,569
12,440
18,812
Charitable activities
**5**
5,252
2,963
-
Investments
**4**
35
14
214
**Total income**
42,856
15,417
19,026
**Expenditure on:**
Raising funds
Charitable activities
**6**
46,784
9,201
65,158
Net gains/(losses) on investments
**9**
15,259
-
-
**Net incoming/(outgoing) resources**
**before transfers**
11,331
6,216
(46,132)
Gross transfers between funds
(19,466)
7,999
11,467
**Net movement in funds**
(8,135)
14,215
(34,665)
Fund balances at 1 April 2021
216,145
25,890
75,073
**Fund balances at 31 March 2022**
208,010
40,105
40,408|**Total**
**2022**
**£**
68,821
8,215
263
77,299
121,143
15,259
(28,585)
-
(28,585)
317,108
288,523|Total
2021
**£**
134,980
3,849
4,062| |---|---|---| |||142,891| |||74,800| |||22,787| |||90,878
-| |||90,878
226,230| |||317,108| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. - 7 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **Prior financial year** |**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2021**
**2021**
**2021**
**Notes**
**£**
**£**
**£**
**Income from:**
Donations and grants
**3**
58,040
10,133
66,807
Charitable activities
**5**
3,085
764
-
Investments
**4**
3,794
14
254
**Total income**
64,919
10,911
67,061
**Expenditure on:**
Raising funds
Charitable activities
**6**
38,263
3,392
33,145
Net gains/(losses) on investments
**9**
22,787
-
-
**Net incoming/(outgoing) resources before**
**transfers**
49,443
7,519
33,916
Gross transfers between funds
(7,167)
7,167
-
**Net movement in funds**
42,276
14,686
33,916
Fund balances at 1 April 2020
173,869
11,204
41,157
**Fund balances at 31 March 2021**
216,145
25,890
75,073|**Total**
**2021**
**£**
134,980
3,849
4,062| |---|---| ||142,891| ||74,800| ||22,787| ||90,878
-| ||90,878
226,230| ||317,108| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. - 8 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **BALANCE SHEET** ## _**AS AT 31 MARCH 2022**_ |**Notes**
**Fixed assets**
Investments
**13**
**Current assets**
Stocks
**11**
Debtors
**12**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**14**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**15**
Unrestricted funds
Designated funds
**17**
General unrestricted funds
The accounts were approved by the Trustees on ..................|**2022**
**£**
6,641
10,841
92,018
109,500
(7,366)
40,105
208,010
.......|**£**
186,389
102,134
288,523
40,408
248,115
288,523|**2021**
**£**
7,251
38,356
107,595
153,202
(7,008)
25,890
216,145|**£**
170,914
146,194| |---|---|---|---|---| |||||317,108| |||||75,073
242,035| |||||317,108| |||||| .............................. ## **Trustee** - 9 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **1 Accounting policies** ## **Charity information** Girlguiding Essex West is an unincorporated charity governed by its constitution dated 24th March 2012. On 19 December 2017 Girlguiding Essex West became a registered charity with the Charity Commission. ## **1.1 Accounting convention** The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. ## **1.2 Going concern** As the country has emerged from the COVID-19 pandemic, the charity have been able to increase the number of activities offered in the year. During the pandemic, reserves increased as funds were received but not able to be spent on activities. The funds have been spent this year instead to offer a full service to members. Going forward, we hope COVID-19 will no longer have an impact on the ability of the charity to provide activities. At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts. ## **1.3 Charitable funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. ## **1.4 Incoming resources** Grants received for the charity and club activities are shown on an accruals basis. Grants received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition. Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable. ## **1.5 Resources expended** - 10 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **1 Accounting policies** ## **(Continued)** Resources expended including irrecoverable VAT are accounted on an accruals basis. The majority of costs are directly attributable to the specific activities. Expenditure on the projects is treated as direct charitable expenditure. Support costs are the general costs related to running the charity. The costs have been allocated to the activities in accordance with time and money spent on each activity. The allocations are reviewed by the trustees on a regular basis. Governance costs are the costs associated with the governance arrangements of the charity. ## **1.6 Stocks** Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution. ## **1.7 Financial instruments** The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. ## _**Basic financial assets**_ Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. ## _**Basic financial liabilities**_ Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. ## _**Derecognition of financial liabilities**_ Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled. - 11 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **1 Accounting policies** ## **(Continued)** ## **1.8 Employee benefits** The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. ## **1.9 Leases** Rentals payable under operating leases are charged against income on a straight line basis over the period of the lease. ## **1.10 Government Grants** Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability. ## **1.11 Taxation** Girlguiding Essex West is an unincorporated charity and is not subject to corporation tax on its charitable activities. ## **2 Critical accounting estimates and judgements** In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. - 12 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **3 Donations and grants** |**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**£**
**£**
**£**
Donations and gifts
-
-
29,944
Grants
-
12,440
(11,132)
Subscriptions
37,569
-
-
37,569
12,440
18,812
**For the year ended 31 March 2021**
58,040
10,133
66,807|**Total**
**2022**
**£**
29,944
1,308
37,569
68,821|**Total**
**2021**
**£**
28,724
50,690
55,566| |---|---|---| |||134,980| |||134,980| ## **4 Investments** ||**Unrestricted **||**Unrestricted **|**Restricted**|**Total**|Unrestricted|Unrestricted|Unrestricted|Restricted|Total| |---|---|---|---|---|---|---|---|---|---|---| ||**funds**||**funds**|**funds**||funds|funds||funds|| ||**general**||**designated**|||general|designated|||| ||**2022**||**2022**|**2022**|**2022**|2021|2021||2021|2021| ||**£**||**£**|**£**|**£**|£|£||£|£| |Income from unlisted||||||||||| |investments|-||-|-|-|3,714|-||-|3,714| |Interest receivable|35||14|214|263|80|14||254|348| ||35||14|214|263|3,794|14||254|4,062| - 13 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **5 Charitable activities** |**Programme &**
**Adventure**
**Marketing &**
**Communication**
**Business &**
**Finance**
**£**
**£**
**£**
Income within charitable activities
-
2,273
2,963
Other income
2,979
-
-
2,979
2,273
2,963
Analysis by fund
Unrestricted funds - general
2,979
2,273
-
Unrestricted funds - designated
-
-
2,963
2,979
2,273
2,963
**For the year ended 31 March 2021**
Unrestricted funds - general
1,657
1,393
35
Unrestricted funds - designated
-
-
764
1,657
1,393
799|**Total**
**2022**
**£**
5,236
2,979
8,215
5,252
2,963
8,215|**Total**
**2021**
**£**
3,849
-| |---|---|---| |||3,849| |||3,085
764| |||3,849| - 14 - ||**Total**|**2021**||**£**|12,078|34,937|47,015|23,644|4,141|74,800|||38,263|3,392|33,145|74,800| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Membership**
**Business &**|**Support**
**Finance**|**2021**
**2021**|**£**
**£**|-
7,253|1,050
30,812|1,050
38,065|-
-|-
4,141|1,050
42,206|||1,050
13,886|-
-|-
28,320|1,050
42,206| ||**Programme &**|**Adventure**|**2021**|**£**|4,825|3,075|7,900|23,644|-|31,544|||23,327|3,392|4,825|31,544| ||**Total**|**2022**||**£**|9,860|80,447|90,307|26,444|4,392|121,143|||46,784|9,201|65,158|121,143| ||**Business &**|**Finance**|**2022**|**£**|9,860|69,962|79,822|-|4,392|84,214|||19,056|-|65,158|84,214| ||**Programme**|**& Adventure**|**2022**|**£**|-|10,485|10,485|26,444|-|36,929|||27,728|9,201|-|36,929| |**Charitable activities**|||||Staff costs|Other costs||Share of support costs (see note 10)|Share of governance costs (see note 10)|||**Analysis by fund**|Unrestricted funds - general|Unrestricted funds - designated|Restricted funds|| |**6**||||||||||||||||| **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **7 Employees** The average monthly number of employees during the year was: ||**2022**|**2021**| |---|---|---| ||**Number**|**Number**| ||1|1| |**Employment costs**|**2022**|**2021**| ||**£**|**£**| |Wages and salaries|9,860|7,253| There were no employees whose annual remuneration was more than £60,000. ## **8 Volunteers** The charity utilises the support of volunteers to assist with running its charitable activities. ## **9 Net gains/(losses) on investments** ||**Unrestricted**|Unrestricted| |---|---|---| ||**funds**|funds| ||**general**|general| ||**2022**|2021| ||**£**|£| |Revaluation of investments|15,259|22,787| ## **10 Support costs** |**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Office costs
26,444
-
Governance costs
-
4,392
26,444
4,392
Analysed between
Charitable activities
26,444
4,392|**2022**
**£**
26,444
4,392
30,836
30,836|**2021 Basis of allocation**
£
23,644
Income stream
4,141 Governance
27,785
27,785| |---|---|---| Governance costs includes payments to the independent examiners of £4,392 inclusive of VAT (2021: £4,141 inclusive of VAT). - 16 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ |**11**
**Stocks**
Finished goods and goods for resale
**12**
**Debtors**
**Amounts falling due within one year:**
Trade debtors
Other debtors
Prepayments and accrued income|**2022**
**£**
6,641
**2022**
**£**
324
7,336
3,181
10,841|**2021**
**£**
7,251| |---|---|---| |||**2021**
**£**
30,000
7,038
1,318| |||38,356| - 17 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **13 Fixed asset investments** ||**Unlisted**| |---|---| ||**investments**| ||**£**| |**Cost or valuation**|| |At 1 April 2021|170,914| |Valuation changes|15,475| |At 31 March 2022|186,389| |**Carrying amount**|| |At 31 March 2022|186,389| |At 31 March 2021|170,914| ## **14 Creditors: amounts falling due within one year** |Trade creditors
Accruals and deferred income|**2022**
**£**
1,726
5,640
7,366|**2021**
**£**
1,635
5,373| |---|---|---| |||7,008| - 18 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **15 Restricted funds** The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: |||**Movement in funds**|**Movement in funds**||**Movement**|**Movement**|**in funds**|**in funds**|| |---|---|---|---|---|---|---|---|---|---| ||**Balance at**|**Funds**|**Funds**|**Balance at**|**Funds**|**Funds**||**Transfers**|**Balance at**| ||**1 April 2020**|**Received**|**applied**|**1 April 2021**|**Received**|**applied**|||**31 March**| ||||||||||**2022**| ||**£**|**£**|**£**|**£**|**£**||**£**|**£**|**£**| |Growing|||||||||| |Guiding grant|3,769|-|-|3,769|-||-|-|3,769| |Jack Petchey|||||||||| |awards|20,708|26,250|(28,320)|18,638|29,959|(29,093)||-|19,504| |Dennis Carter|1,416|58|-|1,474|59||-|-|1,533| |Dore Bursary|18|10|-|28|10||-|-|38| |Peggy|||||||||| |Simmons|1,520|62|-|1,582|63||-|-|1,645| |Peggy Suter|1,656|68|-|1,724|69||-|-|1,793| |New|||||||||| |programme|||||||||| |grant|6,414|-|-|6,414|-||-|-|6,414| |Region|||||||||| |training grant|5,656|56|-|5,712|-||-|-|5,712| |Covid|||||||||| |Response|-|40,557|(4,825)|35,732|(11,132)|(36,067)||11,467|-| ||41,157|67,061|(33,145)|75,073|19,028|(65,160)||11,467|40,408| The Growing Guiding grant is to promote the recruitment of new members. The Jack Petchey awards may be used for certain activities chosen by the nominee. The Dennis Carter fund is to assist with obtaining gold DoE, Queens Guide etc. The Dore Bursary fund is for Guiders training. The Peggy Simmons fund is to assist with costs of girls going on an adventure in the UK or abroad. The Peggy Suter fund is for the needs of brownies, guides or rangers. The New Programme grant is a grant by Anglia Region used for costs in relation to Learning & Development. The Region training grant is to provide additional funds in order to train additional members. The COVID response grant was received to support the charity through the pandemic. ## **16 Related party transactions** During the year the charity reimbursed expenses of £1,254 to a total of 2 trustees for the needs of the charity. (2021: £809 to 2 trustees). - 19 - **Draft Financial Statements at 11 January 2023 at 11:04:26 GIRLGUIDING ESSEX WEST** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_ ## **17 Designated funds** The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes: |||**Movement in funds**|**Movement in funds**||| |---|---|---|---|---|---| ||**Balance at**|**Funds**|
**Funds applied**|**Transfers**|**Balance at**| ||**1 April 2021**|**Received**|||**31 March 2022**| ||**£**|**£**|**£**|**£**|**£**| |International|(4,599)|2,963|(2,913)|4,549|-| |Presidents|300|14|-|-|314| |Empowerment grant|4,695|-|-|-|4,695| |Programme and Adventure|2,902|-|-|-|2,902| |Buildings|6,500|-|-|-|6,500| |The Pines Guide Site|9,592|11,940|(2,838)|-|18,694| |Jamboree|6,500|-|-|-|6,500| |Essex West Property Fund|-|-|(3,450)|3,450|-| |The Guide Association Girlguidings Grant|-|500|-|-|500| ||25,890|15,417|(9,201)|7,999|40,105| The International Fund is to assist with attending international trips. The Presidents Fund is used at the presidents discretion. The Empowerment Grant is to assist with any costs at the discretion of the finance committee. The Programme and Adventure Fund is to assist with the running of activities. The Building Fund is to support the costs of the premises used by the county. The Pines Guide site is for any costs related to running the camp site. The Jamboree fund represents amounts invested for future Essex Jamborees. The Essex West Property Fund is for any property related amounts. The Guides Association Girlguidings Grant is for any costs relating to running activities. ## **18 Operating lease commitments** At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows: ||**2022**|**2021**| |---|---|---| ||**£**|**£**| |Within one year|5,496|5,496| - 20 - ||Total|2021|£||||170,914|146,194|317,108| |---|---|---|---|---|---|---|---|---|---| ||Restricted|2021|£||||-|75,073|75,073| ||Designated|2021|£||||-|25,890|25,890| ||Unrestricted|2021|£||||170,914|45,231|216,145| ||**Total**|**2022**|**£**||||186,389|102,134|288,523| ||**Restricted**|**2022**|**£**||||-|-|-| ||**Designated**|**2022**|**£**||||-|-|-| ||**Unrestricted**|**2022**|**£**||||186,389|102,134|288,523| |**Analysis of net assets between funds**||||Fund balances at 31 March 2022 are represented||by:|Investments|Current assets/(liabilities)|| |**19**||||||||||