Trustees. Annual Report for the period From Period start dale To Period end dale 01 2023 31 03 2024 Charlty name I Woodlanders Other names charity is known by Règ15tered charlty numbor Ilf any) 1176342 Charity's princlpal address Woodland Road Ashburton Devon Postcode TQ13 7DR Names of Ihe charity trustees who manage the ¢harity D•t•• act•d If T1 Iw whol• y•ar Trusteo nam• OThc• (If any) Namg of per¥on lor body) •ntEtlgd to appolnt trust•e Ilf any) 1 Jane Somerville Ashton 2 Rosie Walsh 3 Rhona Joyce Parker 4 Amy Christie 5 Eleanor Sanderson 6 Sophie Pilgrim 7 Bryn Philip Griffiths Chair Appointed 17 April 2024 10 11 12 13 14 15 16 17 18 19 20 Name5 of the trustees for the charlty. If any. (for example. any custodian trustees) Name l Dates acted If not for whole ear TAR March 2072
Names and addresses of advisers (Optlonal infomialion) e of adviser Name Address Educational Preschool Leaming 50 Feather5tone Streel, London. EC1Y 8RT liance l Torbay Early Years '. 2*d Floor South. Tor Hill House. CIO Town Hall. caSe Circus. l Torquay. TQ13DR Pixadilly Gate. Store Street. Manthester. M12WD Educational Educatlonal Ins ctorate OFSTED Name of chlof executlve or names of senior staff memb•rs {Optional infomiallon) Description of the charity's trusts Pschool Learning Alliance Model CIO Constttution for Childcare Provide[5 2013 Type of governing document How the charity is constiluled Règistered charitate Incoryjorated Organisatton Trustee seleclion methods Self-nomination from membership and approved and elected at the Annual General Meeting Additlonal govemance issues {Optional inforniationl You may ¢h¢)os• to indude additional information. where relevant. about: We updated our pole$ and procedure as we do annually. policies and procedures adopted for the induction and Iraining of tnJslees- the charity's organisational structure and any wider neOrk with which the chaiity works., • relationship with any related parties; trustees. consTrderation of major risks and the syslerrt and procedures to manage them. We wrote a Friends of W(M)dlanders constitution and added the friends as a subcommittee of the Board of WooJlandeVs tTUStees. This allows the trustees to maintain control of their acttvib'es and representation of the setting in the wider communty. Contingency money We idenkn'fied we needed to inaSe the amount of money held for contingencies. A fund raising priority list and risk asse&sment rrf)wer point will be produced by our fund raising trustee for earty 2024 financial year. TAR Marth 2012
"" The development and education of chiklren and young people in our localty parbculaty by: promoting their care safety pr¢)moting their education and prorrKsting parental involvement promoting their health and wdl beirvJ prowding services to suprth them and their tsmilies and carers provKJing servÈces to indwiduals hoklin9 membership of the CIO Summary of the objects of the charlty set out in Its governing document furtheri the aims of the Preschwl Leami Allian . Woodlanders is a pres¢hool that serves the Ashburton and district area in Dgvon. This area extents across Dartmoor. along the A38, and I ' towards Newton AbboL We serve children trom 2 years to school 4 age. The whole setting is in the centre of the medieval town of Ashburton and Is $Iated behlnd the anclent ¢hapel of St Lawrence. Summary of the maln actlviiles l TTAO of our buildings arp ancient and we ar¢ in a ¢on$er¥at6on area. undertaken for the publi¢ The public benefft Is that we employ 15 local people. and we enable benefit in relation to these the presch¢)ol children of the area to benefit from local excellent objects (include within this '. provlsion that leads into our local Primary school in Ashburton and section the statutory other small primary schools in the local villages. This allows the local declaration that trustees have small communities to continue to thrive arKI grow with a mixed age had regard to the guidance range in the villages. issued by the Charity We promote safety and care of children by participating fully in Child I Safeguarding proSe$ and programs. Commissi¢M on public benofft) 1 I In the year 2&24 we identified that post£ovid the chlldren's SPch , was delayfrd and entered Into schemes with local speech therapists ' lo help this situation and wo employ a SEND¢o trained member of slaff. Addltional dotalls of obIe¢lfv and a¢tivilies (Optional infonnation) , In the year 2>24 we started again Ihe Friends of Woodlands group. The ', imFrf)rtant thing identified during the meetings is that rt is a ¢)ynmunty ', buildiro propd as well as a fundraisirrfJ group. This has proved benefiual .. in Lrtth fields and improved the health and wellbeing of the parents as well j as the children. as fijn is had by all at the Easter egg hunl or the children. i yS and girls. have their faces painted. and jump on the bouncy Castle. e njn a second hand clothes exchange and link in wilh Ihe local food ,' bank. We also, where needed, help ryth exlended payments acr055 ex1erMled periods of time. ', Pmviding a group call Munthkins to give lunth to under Fives and their I carers each Monday momir@. Play, friendship. songs and reading a story ', together in a VfdTm space and a hol meal. This group mainly runs at a loss ! but serves the community mainty from outside our Woodlander's families. We train our staff mainty in the Autumn. when numbers of thildren are . in safeguarding. paediatric first aNJ. and Earty Year5 training. We have ts¥o Eafly Year Apprentices whorn we train up each year which ' furthef the aims of the Early years AEliafKe. We had a number of volunteers in the summer of 2023. They built shetters in Ihe playgrourd; repainled the obslade CoUeS on the tarnC: paired the rdised garden beds. And much. much more creating a Wry)dlanderfs <>Jnrnunty ar¥1 improvirNJ faolllies f(x the thadren. ¥ou may choose to indude further slalements. knthefe relevant. aboutr. policy on grantmakin9' policy programme relaied investmenL contributs'on rnade by volunteers. TAR M*ch 2012
Summary of the main achievements of the charity during the year In April 2023 Ofsted found us to be Good in all areas. This inspection was triggered because we had become a CIO and therefore changed our legal identity. We were delighted with this result as despite being downgraded to a good rather than outstanding we were aware that Ofsted was changlng thelr policies at the time and this was a fJrst*rate result and a reflection of our wonderful staff and provlslon for chlldren and families. Wrap around: we started wrap around services for our families that work. This slowly Increased In numbers of chlldren and by the end of the financial year It was breaklng even. Restarting Friends: this was restsrted and has boosted our fund raising. The money raised was put towards the external palnting of the wlndows and the internal gates between the dlfferent outside areas. We had a large number of hlgh level speclal needs. This was higher than usual and with the excellent management the SENDCO provision needed was supplied. All the chlldren across the setting were taught to Sign basic l Makaton. The minlmum wage that came in at the end of the year needed to be planned for. We managed to raise the staff s pay and maintain the above minimum wage we usually pay people. This was due to our treasurer's risk assessment and management of finances. Thanks to our administrative team we gained grants for Forest School. We also applled for and recelved a grant to encourage I multbcultural education from The 'Janes' Trust. We also recelved grants from other charitable bodies. TAR March 2012
Brlef ststement of the charity's policy on roseTho5 A general reserve of about 20% of revenue will be maintained to Gover unexpected reductions in pupil registrats'on, changes in govemment support, temporary increase in operating expenditure or unplanned capital expenditure required to meet the safety requifements. Dotail$ of any funds matsrialty in doficit None Further financlal revlew details (Optional infomiation) YOLE may choose to indude additional information, where relevant about= the charity's principal sources of fvnds linduding any fundraising): how expenditure has supported the key objectives of the charity: investment policy and objectives including any ethical investment policy adopted. Principal sources of funds are: Govemment Early Years Educalton Funding Parent fees for childcare provided Income is supported by fundraising throughout the year and application of grants when available. Section F Other optional information Woodlanders, Treasurer's Report Year End 2023-2024 Woodlanders Year End Accounts have been presented by our Finan Coordinator. Woodlanders,, with thank5 to its staff, education and office staff for their work across the year, commitment to income generation. through government funding. sales. donations as well as grants and fundraising, has grown to a financial position to meet 5ts charitsble reserves responsibility and look to secure the financial sustsinability of the setting. Woodlanders Year End 2024 £ 98 097.38" 2023 £ 58.671.35 2022 £ 63,329.72 ("to note that Woodlanders expenditure has been down due to maintenance projects for which funds have been allocated £13,000 in 2023-2024, however, maintenance has been delayed due to bad weather and has been scheduled in 2024-2025). Parental contributions are now down due to the increase in Govemment funded places. This trend will it is predicted to continue. This will lead lo reviewing the voluntary contributions or the set consumable charge per day other settings charge. The bigger picture for Woodlanders, finances are that Woodlanders has stabilised its financial situation in tenns of reseNes. budget setting, income and expenditure in the previous financial years. as a charity setting looking at a viable business model for sustainability and ensuring the longevity of the setting financially, we must look at going beyond a break even situation on income and expenditure and producing profit (surplus) to a) increase the reserves as percentage of our total budget, b> set aside eamiarked capital for fixed costs such as wa e increases. ro.ects and unforeseen contin en end. TAR March 2012
The trustees declaro that they hav8 approved th8 trustees, report above. Slgned on behalf of the charity's trustees Slgnaturo{$) Full narne{s) Jane Somerville Ashton Position (eg Secretary, Chair, etcl Chai er50n Date 1911212024 TAR M8rch 2012
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Woodlanders members of On accounts for the year 31/03/2024 Charity no 1176342 ended (if any) Set out on pages 1-2
(remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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• to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no material matters have come to my examiner's statement attention which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Charities Act or
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the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Nicholas Millard (F.M.A.A.T) Relevant professional Association of Accounting Technicians qualification(s) or body (if any): Address: 13 Hyde Road Paignton Devon TQ4 5BW
Date: 20 September 2024
1
IER
December 2017
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
IER
December 2017
Charity Name No (if any) Woodlanders 1176342 Receipts and payments accounts For the period Period start date To from 01/04/2023
No (if any) 1176342 ntsts CC16a
Period end date To 31/03/2024
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 87,231 185,488 21,132 6,218 2,068 - 302,137 - - - 302,137 190,549 3,145 19,744 4,970 1,013 1,690 934 2,444 759 1,695 1,437 368 2,614 1,820 3,358 2,355 57 15,188 222 1,099 336 2,713 156 1,108 65 398 875 - 1,089 928 263,127 - - - 263,127 39,010 4,786 54,037 97,833 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - 4,786 4,786 - 1 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 87,231 185,488 21,132 6,218 2,068 - 302,137 - - - 302,137 190,549 3,145 19,744 4,970 1,013 1,690 934 2,444 759 1,695 1,437 368 2,614 1,820 3,358 2,355 57 15,188 222 1,099 336 2,713 156 1,108 65 398 875 - 1,089 928 263,127 - - - 263,127 39,010 |
Total funds to the nearest £ 87,231 185,488 21,132 6,218 2,068 - 302,137 - - - 302,137 190,549 3,145 19,744 4,970 1,013 1,690 934 2,444 759 1,695 1,437 368 2,614 1,820 3,358 2,355 57 15,188 222 1,099 336 2,713 156 1,108 65 398 875 - 1,089 928 263,127 - - - 263,127 39,010 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Parent / Guardian Fees | 87,231 | 66,616 | ||||
| Government Grants | 185,488 | 167,131 | ||||
| Gift Aid / Grants / Donations | 21,132 | 33,687 | ||||
| Fundraising | 6,218 | 2,025 | ||||
| Miscellaneous Income | 2,068 | 10,265 | ||||
| - | - | |||||
| Sub total(Gross income for AR) |
302,137 | 279,724 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 279,724 | ||||||
Salaries |
190,549 | 175,346 | ||||
| TemporaryCover | 3,145 | 3,303 | ||||
| PAYE | 19,744 | 20,926 | ||||
| Electric and Gas | 4,970 | 2,251 | ||||
| Water | 1,013 | 1,165 | ||||
| Council Tax | 1,690 | 1,690 | ||||
| Refuse | 934 | 569 | ||||
| Insurance | 2,444 | 3,198 | ||||
| Telephone | 759 | 364 | ||||
| Inspection and Registration costs | 1,695 | 2,285 | ||||
| Hire Charges | 1,437 | 1,643 | ||||
| Postage, printingand stationery | 368 | 1,635 | ||||
| Cleaning | 2,614 | 2,172 | ||||
| Forest School | 1,820 | 2,105 | ||||
| Forest School Taxi | 3,358 | 3,441 | ||||
| French and Yoga | 2,355 | 2,075 | ||||
| Fundraisingcosts | 57 | 213 | ||||
| Repairs and Renewals | 15,188 | 45,290 | ||||
| Gardeningand Maintenance | 222 | 240 | ||||
| Consumables | 1,099 | 1,815 | ||||
| Clothing | 336 | 1,028 | ||||
| Food | 2,713 | 3,041 | ||||
| Staff Recruitment | 156 | 614 | ||||
| Staff Training | 1,108 | 716 | ||||
| Staff Travel | 65 | 19 | ||||
| Social Events | 398 | 879 | ||||
| Equipment | 875 | 5,012 | ||||
| Legal costs | - | - | ||||
| Accountancy | 1,089 | 180 | ||||
| SundryExpenses | 928 | 1,106 | ||||
| **Sub total ** | 263,127 | 284,322 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX R1 accounts (SS) |
||||||
| 284,322 | ||||||
| 39,010 | - 4,598 | |||||
| - | - | |||||
| 58,823 | 63,421 | |||||
| 97,833 | 58,823 | |||||
| 09/12/2024 |
CCXX R1 accounts (SS)
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Co-Operative (Main Account) Co-Operative (Fundraising Account) Cash Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 97,490 - - - 343 - 97,833 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) | |||
| Date of approval | |||
CCXX R2 accounts (SS)
09/12/2024
2