Trustees. Annual Report for the period
From
Period start dale
To Period end dale
01
2023
31
03
2024
Charlty name I Woodlanders
Other names charity is known by
Règ15tered charlty numbor Ilf any)
1176342
Charity's princlpal address
Woodland Road
Ashburton
Devon
Postcode
TQ13 7DR
Names of Ihe charity trustees who manage the ¢harity
D•t•• act•d If T1 Iw whol•
y•ar
Trusteo nam•
OThc• (If any)
Namg of per¥on lor body) •ntEtlgd
to appolnt trust•e Ilf any)
1 Jane Somerville Ashton
2 Rosie Walsh
3 Rhona Joyce Parker
4 Amy Christie
5 Eleanor Sanderson
6 Sophie Pilgrim
7 Bryn Philip Griffiths
Chair
Appointed 17 April 2024
10
11
12
13
14
15
16
17
18
19
20
Name5 of the trustees for the charlty. If any. (for example. any custodian trustees)
Name
l Dates acted If not for whole
ear
TAR
March 2072
Names and addresses of advisers (Optlonal infomialion)
e of adviser
Name
Address
Educational
Preschool Leaming 50 Feather5tone Streel, London. EC1Y 8RT
liance
l Torbay Early Years '. 2*d Floor South. Tor Hill House. CIO Town Hall. caSe Circus.
l Torquay. TQ13DR
Pixadilly Gate. Store Street. Manthester. M12WD
Educational
Educatlonal
Ins
ctorate
OFSTED
Name of chlof executlve or names of senior staff memb•rs {Optional infomiallon)
Description of the charity's trusts
Pschool Learning Alliance Model CIO Constttution for Childcare
Provide[5 2013
Type of governing document
How the charity is constiluled
Règistered charitate Incoryjorated Organisatton
Trustee seleclion methods
Self-nomination from membership and approved and elected at the
Annual General Meeting
Additlonal govemance issues {Optional inforniationl
You may ¢h¢)os• to indude
additional information. where
relevant. about:
We updated our pole$ and procedure as we do annually.
policies and procedures
adopted for the induction and
Iraining of tnJslees-
the charity's organisational
structure and any wider
neOrk with which the chaiity
works.,
• relationship with any related
parties;
trustees. consTrderation of
major risks and the syslerrt
and procedures to manage
them.
We wrote a Friends of W(M)dlanders constitution and added the friends as
a subcommittee of the Board of WooJlandeVs tTUStees. This allows the
trustees to maintain control of their acttvib'es and representation of the
setting in the wider communty.
Contingency money
We idenkn'fied we needed to inaSe the amount of money held for
contingencies.
A fund raising priority list and risk asse&sment rrf)wer point will be
produced by our fund raising trustee for earty 2024 financial year.
TAR
Marth 2012
"" The development and education of chiklren and young people in our
localty parbculaty by:
promoting their care safety
pr¢)moting their education and prorrKsting parental involvement
promoting their health and wdl beirvJ
prowding services to suprth them and their tsmilies and carers
provKJing servÈces to indwiduals hoklin9 membership of the CIO
Summary of the objects of the
charlty set out in Its governing
document
furtheri
the aims of the Preschwl Leami
Allian
. Woodlanders is a pres¢hool that serves the Ashburton and district
area in Dgvon. This area extents across Dartmoor. along the A38, and I
' towards Newton AbboL We serve children trom 2 years to school
4 age. The whole setting is in the centre of the medieval town of
Ashburton and Is $Iated behlnd the anclent ¢hapel of St Lawrence.
Summary of the maln actlviiles l TTAO of our buildings arp ancient and we ar¢ in a ¢on$er¥at6on area.
undertaken for the publi¢
The public benefft Is that we employ 15 local people. and we enable
benefit in relation to these
the presch¢)ol children of the area to benefit from local excellent
objects (include within this
'. provlsion that leads into our local Primary school in Ashburton and
section the statutory
other small primary schools in the local villages. This allows the local
declaration that trustees have
small communities to continue to thrive arKI grow with a mixed age
had regard to the guidance
range in the villages.
issued by the Charity
We promote safety and care of children by participating fully in Child
I Safeguarding proSe$ and programs.
Commissi¢M on public benofft) 1
I In the year 2&24 we identified that post£ovid the chlldren's SPch
, was delayfrd and entered Into schemes with local speech therapists
' lo help this situation and wo employ a SEND¢o trained member of
slaff.
Addltional dotalls of obIe¢lfv and a¢tivilies (Optional infonnation)
, In the year 2>24 we started again Ihe Friends of Woodlands group. The
', imFrf)rtant thing identified during the meetings is that rt is a ¢)ynmunty
', buildiro propd as well as a fundraisirrfJ group. This has proved benefiual
.. in Lrtth fields and improved the health and wellbeing of the parents as well
j as the children. as fijn is had by all at the Easter egg hunl or the children.
i yS and girls. have their faces painted. and jump on the bouncy Castle.
e njn a second hand clothes exchange and link in wilh Ihe local food
,' bank. We also, where needed, help *ryth exlended payments acr055
ex1erMled periods of time.
', Pmviding a group call Munthkins to give lunth to under Fives and their
I carers each Monday momir@. Play, friendship. songs and reading a story
', together in a VfdTm space and a hol meal. This group mainly runs at a loss
! but serves the community mainty from outside our Woodlander's families.
We train our staff mainty in the Autumn. when numbers of thildren are
. in safeguarding. paediatric first aNJ. and Earty Year5 training. We
have ts¥o Eafly Year Apprentices whorn we train up each year which
' furthef the aims of the Early years AEliafKe.
We had a number of volunteers in the summer of 2023. They built shetters
in Ihe playgrour*d; repainled the obslade CoUeS on the tarnC: paired
the rdised garden beds. And much. much more creating a Wry)dlanderfs
<>Jnrnunty ar¥1 improvirNJ faolllies f(x the thadren.
¥ou may choose to indude
further slalements. knthefe
relevant. aboutr.
policy on grantmakin9'
policy programme relaied
investmenL
contributs'on rnade by
volunteers.
TAR
M*ch 2012
Summary of the main
achievements of the charity
during the year
In April 2023 Ofsted found us to be Good in all areas. This
inspection was triggered because we had become a CIO and
therefore changed our legal identity. We were delighted with
this result as despite being downgraded to a good rather than
outstanding we were aware that Ofsted was changlng thelr
policies at the time and this was a fJrst*rate result and a
reflection of our wonderful staff and provlslon for chlldren and
families.
Wrap around: we started wrap around services for our families
that work. This slowly Increased In numbers of chlldren and
by the end of the financial year It was breaklng even.
Restarting Friends: this was restsrted and has boosted our
fund raising. The money raised was put towards the external
palnting of the wlndows and the internal gates between the
dlfferent outside areas.
We had a large number of hlgh level speclal needs. This was
higher than usual and with the excellent management the
SENDCO provision needed was supplied.
All the chlldren across the setting were taught to Sign basic
l Makaton.
The minlmum wage that came in at the end of the year needed
to be planned for. We managed to raise the staff s pay and
maintain the above minimum wage we usually pay people.
This was due to our treasurer's risk assessment and
management of finances.
Thanks to our administrative team we gained grants for Forest
School. We also applled for and recelved a grant to encourage
I multbcultural education from The 'Janes' Trust. We also
recelved grants from other charitable bodies.
TAR
March 2012
Brlef ststement of the
charity's policy on roseTho5
A general reserve of about 20% of revenue will be maintained to Gover
unexpected reductions in pupil registrats'on, changes in govemment
support, temporary increase in operating expenditure or unplanned
capital expenditure required to meet the safety requifements.
Dotail$ of any funds matsrialty
in doficit
None
Further financlal revlew details (Optional infomiation)
YOLE may choose to indude
additional information, where
relevant about=
the charity's principal
sources of fvnds linduding
any fundraising):
how expenditure has
supported the key objectives
of the charity:
investment policy and
objectives including any
ethical investment policy
adopted.
Principal sources of funds are:
Govemment Early Years Educalton Funding
Parent fees for childcare provided
Income is supported by fundraising throughout the year and application
of grants when available.
Section F
Other optional information
Woodlanders, Treasurer's Report Year End 2023-2024
Woodlanders Year End Accounts have been presented by our Finan Coordinator. Woodlanders,,
with thank5 to its staff, education and office staff for their work across the year, commitment to
income generation. through government funding. sales. donations as well as grants and
fundraising, has grown to a financial position to meet 5ts charitsble reserves responsibility and look
to secure the financial sustsinability of the setting.
Woodlanders Year End
2024
£ 98 097.38"
2023
£ 58.671.35
2022
£ 63,329.72
("to note that Woodlanders expenditure has been down due to maintenance projects for which
funds have been allocated £13,000 in 2023-2024, however, maintenance has been delayed due to
bad weather and has been scheduled in 2024-2025).
Parental contributions are now down due to the increase in Govemment funded places. This trend
will it is predicted to continue. This will lead lo reviewing the voluntary contributions or the set
consumable charge per day other settings charge. The bigger picture for Woodlanders, finances
are that Woodlanders has stabilised its financial situation in tenns of reseNes. budget setting,
income and expenditure in the previous financial years. as a charity setting looking at a viable
business model for sustainability and ensuring the longevity of the setting financially, we must look
at going beyond a break even situation on income and expenditure and producing profit (surplus) to
a) increase the reserves as percentage of our total budget, b> set aside eamiarked capital for fixed
costs such as wa
e increases.
ro.ects and unforeseen contin
en
end.
TAR
March 2012
The trustees declaro that they hav8 approved th8 trustees, report above.
Slgned on behalf of the charity's trustees
Slgnaturo{$)
Full narne{s)
Jane Somerville Ashton
Position (eg Secretary, Chair, etcl
Chai
er50n
Date
1911212024
TAR
M8rch 2012
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Woodlanders **members of On accounts for the year** 31/03/2024 **Charity no** 1176342 **ended (if any) Set out on pages** 1-2
(remember to include the page numbers of additional sheets)
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- • to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no material matters have come to my **examiner's statement** attention which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Name:** Nicholas Millard (F.M.A.A.T) **Relevant professional** Association of Accounting Technicians **qualification(s) or body (if any): Address:** 13 Hyde Road Paignton Devon TQ4 5BW
**Date:** 20 September 2024
1
**IER**
**December 2017**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER**
**December 2017**
**Charity Name No (if any) Woodlanders 1176342 Receipts and payments accounts For the period** Period start date **To from** 01/04/2023
**No (if any) 1176342 ntsts CC16a**
Period end date **To** 31/03/2024
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**87,231**
**185,488**
**21,132**
**6,218**
**2,068**
**-**
**302,137**
**-**
**-**
**-**
**302,137**
**190,549**
**3,145**
**19,744**
**4,970**
**1,013**
**1,690**
**934**
**2,444**
**759**
**1,695**
**1,437**
**368**
**2,614**
**1,820**
**3,358**
**2,355**
**57**
**15,188**
**222**
**1,099**
**336**
**2,713**
**156**
**1,108**
**65**
**398**
**875**
**-**
**1,089**
**928**
**263,127**
**-**
**-**
**-**
**263,127**
**39,010**
**4,786**
**54,037**
**97,833**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- 4,786**
**4,786**
**-**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**87,231**
**185,488**
**21,132**
**6,218**
**2,068**
**-**
**302,137**
**-**
**-**
**-**
**302,137**
**190,549**
**3,145**
**19,744**
**4,970**
**1,013**
**1,690**
**934**
**2,444**
**759**
**1,695**
**1,437**
**368**
**2,614**
**1,820**
**3,358**
**2,355**
**57**
**15,188**
**222**
**1,099**
**336**
**2,713**
**156**
**1,108**
**65**
**398**
**875**
**-**
**1,089**
**928**
**263,127**
**-**
**-**
**-**
**263,127**
**39,010**|**Total funds**
**to the nearest £**
**87,231**
**185,488**
**21,132**
**6,218**
**2,068**
**-**
**302,137**
**-**
**-**
**-**
**302,137**
**190,549**
**3,145**
**19,744**
**4,970**
**1,013**
**1,690**
**934**
**2,444**
**759**
**1,695**
**1,437**
**368**
**2,614**
**1,820**
**3,358**
**2,355**
**57**
**15,188**
**222**
**1,099**
**336**
**2,713**
**156**
**1,108**
**65**
**398**
**875**
**-**
**1,089**
**928**
**263,127**
**-**
**-**
**-**
**263,127**
**39,010**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Parent / Guardian Fees|**87,231**|||||**66,616**|
|Government Grants|**185,488**|||||**167,131**|
|Gift Aid / Grants / Donations|**21,132**|||||**33,687**|
|Fundraising|**6,218**|||||**2,025**|
|Miscellaneous Income|**2,068**|||||**10,265**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**302,137**|||||**279,724**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**279,724**|
||||||||
|
Salaries|**190,549**|||||**175,346**|
|TemporaryCover|**3,145**|||||**3,303**|
|PAYE|**19,744**|||||**20,926**|
|Electric and Gas|**4,970**|||||**2,251**|
|Water|**1,013**|||||**1,165**|
|Council Tax|**1,690**|||||**1,690**|
|Refuse|**934**|||||**569**|
|Insurance|**2,444**|||||**3,198**|
|Telephone|**759**|||||**364**|
|Inspection and Registration costs|**1,695**|||||**2,285**|
|Hire Charges|**1,437**|||||**1,643**|
|Postage, printingand stationery|**368**|||||**1,635**|
|Cleaning|**2,614**|||||**2,172**|
|Forest School|**1,820**|||||**2,105**|
|Forest School Taxi|**3,358**|||||**3,441**|
|French and Yoga|**2,355**|||||**2,075**|
|Fundraisingcosts|**57**|||||**213**|
|Repairs and Renewals|**15,188**|||||**45,290**|
|Gardeningand Maintenance|**222**|||||**240**|
|Consumables|**1,099**|||||**1,815**|
|Clothing|**336**|||||**1,028**|
|Food|**2,713**|||||**3,041**|
|Staff Recruitment|**156**|||||**614**|
|Staff Training|**1,108**|||||**716**|
|Staff Travel|**65**|||||**19**|
|Social Events|**398**|||||**879**|
|Equipment|**875**|||||**5,012**|
|Legal costs|**-**|||||**-**|
|Accountancy|**1,089**|||||**180**|
|SundryExpenses|**928**|||||**1,106**|
|**_Sub total_ **|**263,127**|||||**284,322**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
CCXX R1 accounts (SS)|||||||
|||||||**284,322**|
||||||||
|||||**39,010**||**- 4,598**|
|||||**-**||**-**|
|||||**58,823**||**63,421**|
|||||**97,833**||**58,823**|
|||||||09/12/2024|
CCXX R1 accounts (SS)
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Co-Operative (Main Account)
Co-Operative (Fundraising Account)
Cash
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**97,490**
**-**
**-**
**-**
**343**
**-**
**97,833**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due (optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||||
|||||
CCXX R2 accounts (SS)
09/12/2024
2