Address Contact Market Harborough Sea Cadets Duty Mobile: 0300 365 2011 Mkt Hbr Cadet Forces Building Yeomanry Court E - marketharboroughseacadets@gmail.com Market Harborough W - www.sea-cadets.org/marketharborough LE15 9BL (Non-Postal) F - www.facebook.co.uk/mkthbrseacadets T – www.twitter.com/mkthbrseacadets CO – 259 Hazeldene Road Links View Registered Charity Number: 1176329 Northampton NN2 7NZ
Market Harborough Sea Cadets – 2024 AGM Minutes of the Meeting
Date: 22[nd] October 2024 Venue: MHSC Fernie HQ
Attendees:
Trustees: Chair – J Davis, Treasurer – J Davis, Secretary- W Cooke, OiC – Anna Harbidge, Treasurer – J Harbidge.
Staff : PO Mike Petch, Victoria Purcell, CI Stephanie Goodson, XO S Daly
Parents : Mr & Mrs Webb, Mr & Mrs McMillian’s, Julie Monday, Julie Stevenson, Mrs Marr & Noah President :
Cadets - Nil
Apologies for Absence:
Present: Pat Middleton
Opening address or comments by President or Chairman .
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Welcome from Jonnie Davis
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Reminder that volunteers most welcome to join the Unit Management Team.
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Read out of Meeting instructions
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As each of the trustees read out their reports, it would be appreciated if all members can silence their phones to keep out any background noise.
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If you have any questions throughout, it will be easier to raise your hand.
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When it comes to voting later, we will be taking votes or identifying objections by physically raising of hands.
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Finally, if you wish to actively or remotely assist with the running of the unit. Whether driving, administrational, fishing out grants or having an impact on the unit operations, then more hands make light work and furthermore, create greater opportunities for our young people, so please do shy away, we welcome your support however big or small. Please identify yourselves to one of the team and it would be great to hear from you.
Minutes of the last (2023) AGM for adoption – Proposed: Pat Middleton, seconded by JD
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Last meeting on 30[th] October 2023 - Minutes emailed out to all attendees.
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Proposer Mr Jonnie Davis Seconder James Harbridge - Minutes accepted by the room.
Matters arising from those Minutes
No Matters arising Proposer James Davis, Seconder Wendy Cooke
Page 1 of 3
Unit Chairman’s Report – Mr Jonnie Davis
Challenging year with 2 moves. Restricted by size of the venue. Looking to focus on recruitment, financial support. Fees have increased with parents’ support. Most filled courses from the unit.
Summary TBA
Jonnie Davis
Unit Mgt. Team Chair - Training Ship Fernie Market Harborough Sea Cadets
Commanding Officer’s Report – OiC Anna Harbidge
Relocated too somewhere more suitable.
Recruitment, new intake for the start of the year. Really good this year is the number of new qualifications.
Info TBA
OiC Anna Harbidge Commanding Officer Market Harborough Sea Cadets
Treasurer’s Report and adoption of accounts – James Harbidge
Summary attached
Fundraising
Attempted this year but given the current climate it has been more difficult. Plans to look at it again as it is needed.
AGM Election
Election/Re-election of the Unit Management Trustees (UMT)
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Jonnie Davis to be elected as a Trustee of TS Fernie
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Proposer : James Harbidge Seconder : Shane Daly
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James Harbidge to be elected as a Trustee of TS Fernie Proposer: Jonny Davis Seconder: PO Mike Petch
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Wendy Cooke to be elected as a Trustee of TS Fernie Proposer : Anna Harbidge Seconder : James Harbidge
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Shane to be elected as a Trustee of TS Fernie Proposer : James Harbidge - Seconder : Jonnie Davis
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Anna to be elected as a Trustee of TS Fernie Proposer : Julie Monday, Seconder: PO Mike Petch
Page 2 of 3
Unit Management Team Appointments
Unit President: Patricia Middleton – Still happy to continue.
Chair – Jonnie Davis Proposer : Steph Goodson, Seconder : PO Mike Petch Treasurer : James Harbidge Proposer : Steph Goodson, Seconder : Victoria Purcell Secretary – Wendy Cooke Proposer: Shane Daly, Seconder: Victoria Purcell
PR and Communications Officer – TBA
Proposer: Seconder: Transport Officer – TBA
Proposer: Seconder:
Any Other Business
Thank you to Anna.
A big thank you to all cadets, parents and volunteers for all contributions to provide many great opportunities for your young people. Your input, engagement, achievement and what you get out of it makes it all very worth the effort. – THANK YOU
Meeting Information
Meeting closed - 22[nd] October 2024 2015hrs Next AGM – October 2025
Page 3 of 3
Annual Accounts
MARKET HARBOROUGH UNIT (NO 640) OF THE SEA CADET CORPS (TS FERNIE) 01/04/2023 - 31/03/2024
Prepared by
James Harbidge - Treasurer & Trustee
Prepared on 31 January 2025
Table of Contents
Treasurer's Report...........................................................................................................................................3 Financial Activities...........................................................................................................................................4 Balance Sheet .................................................................................................................................................6
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Treasurer's Re ort p
The 2023/24 financial year involved significant changes for TS Fernie, some planned and some unplanned.
We moved to Welland Park Academy full-time in September 2023. While this was going to be a financially sound move overall, it required fundraising and the purchase of two 20'x8' temporary buildings, with the help of the Market Harborough Building Society Charitable Foundation , the Howard Watson Symington Memorial Charity , and the Market Harborough and the Bowdens Charity , as the storage room promised within the school didn't materialise as planned.
Three months later, we were given notice to quit WPA out of the blue. Fortunately, we returned to a cramped but homely St Dionysius Hall. Again, a few unplanned costs were incurred, which would bring back the rental costs we didn't have at the school and increase our vehicle costs going forward, which were part of our agreement.
Overall, the charity's finances are in good health, but we will need to consider building reserves to allow us to consider any future moves to larger premises and the costs they will incur. This need not lead to increased cadet contributions; continued careful management and grant applications for equipment purchases should allow us to operate successfully.
Overall, the charity made a small surplus of just over £3,500 for the year ending 31st March 2024.
James Harbidge Treasurer - TS Fernie 22nd October 2024
MARKET HARBOROUGH UNIT (NO 640) OF THE SEA CADET CORPS (TS FERNIE)
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Financial Activities
April 2023 - March 2024
| Total | |
|---|---|
| INCOME | |
| Cadet Contributions | 9,223.83 |
| Gift Aid | 5,969.88 |
| Grants | |
| Other Charities | 15,050.00 |
| Total Grants | 15,050.00 |
| Miscellaneous Income | 51.19 |
| MSSC Expense Claims | 368.55 |
| Uncategorised Income | 232.97 |
| WPA Vehicle Contributions | 1,845.00 |
| Total Income | 32,741.42 |
| COST OF SALES | |
| Course Costs | |
| Food & Bev Costs | 314.08 |
| MSSC Course Fees | 1,320.74 |
| Third-Party | 593.24 |
| Total Course Costs | 2,228.06 |
| NuttySupplies | 664.07 |
| Total Cost of Sales | 2,892.13 |
| TOTAL | 29,849.29 |
| EXPENDITURES | |
| General Unit Supplies | 1,286.05 |
| Boating Equipment | 515.99 |
| Unit Equipment | 1,800.58 |
| Total General Unit Supplies | 3,602.62 |
| Meals and entertainment | 1,012.92 |
| MSSC Contribution | 200.00 |
| Office Supplies | 32.60 |
| Office/General Administrative Expenditures | 39.98 |
| Software Costs | 541.51 |
| Total Office/General Administrative Expenditures | 581.49 |
| Staff Travel Expenses | 162.60 |
| Telephone Expenditure | 438.90 |
| Uniform Costs | 1,404.61 |
| Vehicle Costs | |
| DVLA | 645.00 |
| Fuel | 1,019.35 |
| Insurance | 1,337.16 |
| Repairs & Maintenance | 577.07 |
| Total Vehicle Costs | 3,578.58 |
| Venue Rental | 527.30 |
| Total Expenditures | 11,541.62 |
| NET OPERATING INCOME | 18,307.67 |
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MARKET HARBOROUGH UNIT (NO 640) OF THE SEA CADET CORPS (TS FERNIE)
| Total | |
|---|---|
| OTHER EXPENDITURES | |
| Container Grant | 14,780.00 |
| Total Other Expenditures | 14,780.00 |
| NET OTHER INCOME | -14,780.00 |
| NET INCOME/(EXPENDITURE) | £3,527.67 |
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MARKET HARBOROUGH UNIT (NO 640) OF THE SEA CADET CORPS (TS FERNIE)
Balance Sheet
As of March 31, 2024
Total
| Total | |
|---|---|
| FIXED ASSET | |
| Total Fixed Asset | |
| CASH AT BANK AND IN HAND | |
| Lloyds Current | 5,803.93 |
| Total Cash at bank and in hand | 5,803.93 |
| NET CURRENT ASSETS | 5,803.93 |
| NET CURRENT ASSETS(LIABILITIES) | 5,803.93 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 5,803.93 |
| TOTAL NET ASSETS (LIABILITIES) | £5,803.93 |
| CHARITY FUNDS | |
| Opening Balance Equity | 8,454.45 |
| Retained Earnings | -6,178.19 |
| Surplus/(Deficit) | 3,527.67 |
| Total Charity funds | £5,803.93 |
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MARKET HARBOROUGH UNIT (NO 640) OF THE SEA CADET CORPS (TS FERNIE)