2022-10-31-accounts

Charlty Registration No. 1176200 Company Registration No. 10410213 IEngland and Wales) PENKHULL VILLAGE HALL COMMUNITYTRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022

PENKHULL VILLAGE HALL COMMUNITY TRUST LEGAL AND ADMINISTRATIVE INFORMATION Trustees Charfes Panlin - Treasurer Michael Allen- Chair Karen Jones Susan Panlin Michael Willis Janel INakefield Susan Hallam John Stokes (Appointed 15 June 20221 Secretary Chades Pantin- Treasurer Charity number 1176200 Company number 10410213 Registered office Penkhull Village Hall 11 Trent Valley Road Sloke-on-Trenl Staffordshire ST4 5JB Independent examiner C France Geens Limitecs 68 Liverpool Road Stoke on Trent Slaffordshire ST41BG Bankers Natwesl 75 High Street Newcastle Under Lyme Staffordshire ST51PN

PENKHULL VILLAGE HALL COMMUNITY TRUST CONTENTS Page Trustees report Independent examiner's report Statement of financial activities 10 Balance sheet 11 Notes to the financial statements 12-18

PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT {INCLUDING DIRECTORS. REPORTI FOR THE YEAR ENDED 31 OCTOBER 2022 The trustees present their annual report and financial slalemenls for the year ended 31 October 2022. The financial slalemenls have been prepared in accordance with the accounting policies set out in note 1 to the finanaal slalemenls and comply with the charitable cornpany's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Finan¢ial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (effective 1 January 20191. Executiv8 summary This report is for the period of 1 sl November 2021 to 31 sl October 2022. This was the Trust's first full year of activity following the lempofftry dosure of Penkhull Village Hall due lo the Covid-19 pandemic. Excluding 11 days closure for holiday periods and three days when volunteers were unavailable, there were only 16 days during the year when the hall was not in use at some point, giving 8 rale of 95.50/0 days occupi￿. These figures demonslrale very cleady that Penkhull Village Hall is in great demand as a community facility and is meeting its constilulional objectives. The speedy retum to full use seen in the last quarter of the previous financial year continued through 21122. Some of the regular activity leaders reported cautious uptake with numbers lower than pre-pandemic, bul were able lo continue until they reached an adequate and stable level that has been sustained through the year. The most striking difference pre and post pandemic was the tush to book the hall for children's parties. Clearly, from conversations ￿￿th hirers, parents were desperate to make up for their d)ildren missing birthday celebrations during lockdown, many children having missed years. During the period the hall was open on 95 weekend days. On only 16 of these days were there no bookings and Iwo of these were late ¢3ncellations by hirers owng to illness. The 850A weekend days occupied was a major conlribulor lo a healthy income for the year Interestingly, while daytime children's parties Isometimes In a dayl escalated, there was a noticeable and sustained decrease in evening bookings for adults parties. We have yet to understand the reason. During the year volunteers continued to repair and maintain the fabric of the building, saving significant labour costs for the Trust. Nevertheless the heating boiler failed, requiring specialist repair at a cost of more than £3,000. Penkhull Village Hall Is an old school building, most of which is suffering from ils 178 years of age. It requires constant and costly repair and during the year repairs and renewables accounted for 320/0 of overall expenditure. Penkhull Village Hall Community Trust employs two part lime staff, so relying almost exclusively on dedicaled volunteers for the daily operation and maintenance of the village hall. The Iruslees, all volunteers, are part of that team and also manage the legal and administration Work, fvndraising and strategy for the future. The heavy and widespread use of the building continues lo demonstrate ils place as an essential facility supporting the community of Penkhull and ils environs.

PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (INCLUDING DIRECTORS, REPORT) {CONTINUEDI FOR THE YEAR ENDED 31 OCTOBER 2022 Legal status of the Trust Penkhull Village Hall Community Trust is registered with both the Charity Commission Ino.11762001 and Companies House Ino.104102131 Penkhull Village Hall Community Trust owns Penkhull Village Hall on behalf of the community of Perkhull. Under the overage agreement reached wth the Duchy of Lancaster in 2020, should the trustees at any point sell the building and land outside of community use, a third of the profits musl be transferred to the Duchy. The trustees of Penkhull Village Hall Community Trust are exlren)ely grateful to the Duchy of Lancaster, wlhoul whom our community would not be in the position Il Is today to create a ￿ntre ￿rit￿ a future. Finances Penkhull Village Hall finances are managed on a monthly basis through the year by Iruslee and treasurer, Charfes Panlin. The annual accounts November 2021 to O¢lober 2022 have been prepared and audited by Geens Chartered Accountants, 68 Liverpool Road, Sloke-on-Trenl, Slaffordshire. The nel surplus for the year, amounted to £17,380 and unreslricled revenue {excluding designated funds) amounted to £48,047. Running and malntaining the village hall Penkhull Village Hall is an old, failing building. It requires constant care and maintenance on al fronts and we are fortunate to count among the improvement team people with a wide range of skills from essential DIY lo the electrical and plumbing trades. There is, of c(>urs&, so much more lo running a successful village hall. Those not involved in climbing ladders and wielding power tools are equally involved in making sure the hall provides the best possible environwenl and customer service lo make it an attractive place to hire and therefore, suS￿lnIng an adequate level of income. Volunteers assist the business manager in the day to day running of the hall and supporting hirers. All the activity is supported by the voluntary administration function to ensure the hall complies wlh legal requirements and sound financial management ensures the trustees h8ve accurate finan¢ial information on which lo make both operational and strategic decisions. During this financial year we have not suffered major unexpected costs lo the degree we have been affected by in past years. The only major failure was the healing boiler that had to be repaired by a specialist company al a cost of over £3K. We have benefitted from fixed pnce gas and electricity contracts but as these come to an end next year we expect lo face major utility price increases that will have a detrimental effect on our balance sheet. Plannlng for the future of Penkhull Village Hall 11 is fair lo say that the buildings that make up Penkhull Village Hall are in a sorry slate. The volunteers work so hard throughout the year lo keep the building looking as good as il Can for the sake of those who hire it for their regular activib'es and for the single use hires that are so important for families and the community. The volunteers have great range of skills that make il possible to keep the hall repaired and maintained bul much of this is cosmetic. The building's real problems run deep, which is why the Trust was formed. As a tharily the Trust can apply for major grants and support to rnake the major changes that are necessary for a Community centre lit for our children and OLJr ¢hildren's children. The trustees have been working with architects lo consider how this might be achieved. on￿ proposals are in a suitable stale the trustees will bring the ¢ommunily together to explain them. EaHy work has alreajy stsrted on PLrtting a fLJndraising strategy togelher. using experienced and professional help as the target amount wll undoubtedly be significant. As those plans are developed the trustees are ¢onlinuing lo put the same time and effort into providing both the best environment possible for current hirers and excellent customer service for current and future hirers.

PENKHULL VILLAGE HALL COMMUNITY TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022

What the village hall is

Penkhull Village Hall started life as a church school over 170 years ago. It closed as a primary school in the 1970s when other schools opened in Penkhull. It was then used during the day as an annexe by St Peter's secondary school for a period and since 1994 has been used wholly as a village hall for use by the local community. It is part of the Penkhull conservation area.

Because it was built as a school the village hall benefits from a number of different sized rooms and a stage. One of the downsides is that as many rooms as possible need to be used concurrently to maximise revenue and minimise waste of utilities. As there is no soundproofing this can be difficult to achieve because not all activities are complementary.

Where the village hall is

• Penkhull Village Hall Trent Valley Road Penkhull Stoke on Trent Staffordshire ST4 5JB

• @ [e-mail] [e-mail]

• 01782 922616

• 07926 880370

• www.penkhull.org. has pages dedicated to the village hall

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PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (INCLUDING DIRECTORS, REPORTI (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Why the villagè hall éxists Given its amenities and ils location in the centre of Penkhull, the village hall is a n8lural centre for community activily. Since the creation of The Penkhull Mysteries in 2005 arts and performance groups and actwities have blossomed. Most of them have centred on the village hall. There is a real sense of community in Penkhull and ils slrapline - a village within a ¢ity- is both indicative of how the area is viewed by ils residents and evocative of ils village-like lifestyle. The regular activities in the village hall cover all age ranges and span educational, arts, social and sports aclivilies. Ad ho¢ a¢livilies include parties for residents of all ages, concerts, dances, fundraising events, national celebrations and more. June 2022, the occasion of the late Queen's Platinurn Jubilee, demonslraled the strength of the vilage hall and ils tearn. A Platinum Pudding and Prosecco event was sold out. with people coming together to watch the broadcast service in Westminster Abbey and celebrate the unique moment in our lives. The picnic on the village green two days later was washed out but the hall came lo the rescue with everything transferring inside. 11 was a cosy bul happy occasion, giving residents the opportunity to feel part of a major national event. Without doubt Penkhull Village Hall is the hub of the village ¢ommunily. 11 is the place to go lo fin(J out what is going on and to make individual voices heard, the place to go to leam new skills, the place to go for celebrations and the place to go to 'give something back,. Use of the village hall As an old school, Penkhull Village Hall has three rooms available lo hire, one of which is a small meeting room. Because of internal noise pollution the two adjacent main rooms can only be used simultaneotjsly if the adivilies are complementary and careful scheduling has achieved this on four evenings a week during the period of this report. Simultaneous multi-use of the building is not appropriate al weekends owing to the nature of the a¢livilies. Nevertheless it is important lo maximise the use of the building lo achieve the highest possible revenue and to make the most effi'cient use of the healing. The gas central healing systern is not zoned, so lo heal one room the whole building has to be healed. Mondays to Fridays the hall ￿$ mainly used for regular activities that encompass social. sportingkx8rcise, music and children s g￿￿ps. The full we&kly schedule is in Appendix i. 11 is the hall's policy lo protect S8turdays and Sundays for ad hoc events so the community h8s good access lo the facility for events like parties, workshops. concerts and fundraising acliwlies. During th& year there were 80 individual weekend events. The police post, now well*stablished, has continued lo bring the expected benefits lo both the hall and the village. Poli￿ officers and PCSOs on the Penkhull and surrounding patches have made effective use of the room provided. The facility negates the need to return to their station during a shift and means officers spend more time on the patch and hav& somewhere warm, dry and welcoming lo spend their breaks. Because officers use the hall al different limes of the day and evening low level anti-social behaviour around the building has all but disappeared, which is a major bonus.

PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 The trustees, who are also the dire¢lors for the purpose of company law, and who served during the year and up lo the dale of signature of the financial slalemenls were. Charles Pantin- Treasurer Michael Allen - Chair Karen Jones Susan Panlin Michael Wllis John Buttery Janel ￿kefield Susan Hallam John Stokes (Resigned 11 May 20221 {Appoinled 15 June 20221 Paid staff Sue Birch, Business Manager Sarah Welch, Cleaner Improvement Team Mike Allen Hazel Allen Sue Birch John Buttery Alex Green Sue Hallam Sue Pantin John Stokes Ann Willis Mike Willis

PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT IINCLUDING DIRECTORS, REPORTI {CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Appendix I Regular users of Penkhull Village Hall 1st November 2021 to 31st Octboer 2022 weekl unless otherwise stated Day Group Approx numbers Aim Monday Tols ol Fun Iceased April 22 by leader moving into fulltime employmenll 10-20 Social development for babies and toddlers Boxertise Iceased October 22 owng to leader's ill health) 10-15 National franchise lo build self esteem, personal confidence and defence skills, all ages Kids Club Educational, arts and social development for children age 6-13 10-20 Adult singing group led by professional musicians, learning songs with harmony and perfomiing al various events through the year Clay ChorLJS 25-30 Woodlurning class and meetings with extemal speakersltrainers, often via zoom lo class and with some members attending via zoorll Wood Imonthlyl turners club 30 Tuesday Tommy's Tots (ceased April 22 by leader moving into fulltime ernployrnenll 60 parents and children Pla￿ for parents, carers and pre-school children with support for parents and toys and activities for young Children, developing motor and spatial skills, exploialion, interaction and sharing slralegies. Dance fitness class lo music Dance Fitness Class 10 Seated exercise class for people Mqlh lirnited mobility anLI strength Sealed Samba Slimming Wortd 30-50 Group and leader support lo lose weight through a specialist programme, with education about food, nulrilion, exercise and healthy living Opportunity for gids aged five to seven and seven t 10 to leam about themselves, their community and their world Rainbows and Brownies 35 Penkhull Village Brass raining band (moved lo new venue writh space to store instrLJments end 20211 Supplementary rehearsal night lo develop inslnjmenlal and musical skills and work towards ¢on¢erts 15

PENKHULL VILLAGE HALL COMMUNITY TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Wednesday Tai Chi 2-20 Tai chi for adults Brazilian Dance Fitness 10-15 Adult fitness classes based on Brazilian dance style Yoga Yoga for adults Thursday Community Cafe 60-100 Opportunity for people of all ages lo rneel In relaxed surroundings. Aimed lo gel Isolated people out of their homes and back into the community, rneeling old friends and making new ones. A natural place lo advertise and sell tickets fo community events, encouraging people lo spend tnore time in community settings ood tume (£w￿e per month) club 30 Vvorkshop for wood turners of all abilities to ork on lathes and other equipment, learning from each other 20+ Training for Morris dancing over the aLJlumn and wnter months. Domesday Morris is Penkhull's home%rown border Morris side that performs locally, nationall and inlernalionally Domesday Morris So-sew Wl (monthly). Penkhulls own Wl 40 An opportunity for women of all ages lo meet new people, leam new skills and be inspired in many different areas Jujilsu 20-25 Training for all ages in the art and skill o ujilsu with opportunities lo enter exams and develop through the grades Friday Sweaty Mama 10-15 Exercise class for new mums and babies Education and training in acting skills, musi¢, singing and d8n¢ing. Development of skills in stage management, scenery. props, costumes, make up elc Penkhull Panto (from September fo Februa in weeks leading up to panto and culminating in 4 full perfonnancesj 40 Brass band attracting players both within the village and outside. The band has performed al many events and venues through the year and is establishing a good reputation locally. Penkhull Village Brass Imoved tts new venue "th space to store instruments end 20211 30

PENKHULL VILLAGE HALL COMMUNITYTRUST TRUSTEES REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 The village hall is the hub for the annual events that lake place. These are the Penkhull Wassail (Januaryi, Penkhull Festival of Music and Art ISèplembÈrl and Christmas Fayre with Lights Swilch-on INovemberlDecemberl. These events form part of the village calendar Mfjth significant numbers of local residents being involved. They also draw in people from further afi'eld and help pul Penkhull on the map. Wilhtsul the village hall most of these events would not be possible. Penkhull Panto IFebm3ryl and Penkhull Mysteries lJulyl could not be held this year owing to the continuing effects of Covid-19 but they hope to return next year. Panlo 2023 rehearsals started in September this year. Appendlxll Ad hoc use of Penkhull Village Hall It is the hall's policy lo protect Saturdays and Sundays for ad hoc events so the community has good access lo the facility for events such as parties, workshops, concerts and fundraising activities. During the year there was 85% occupancy over the weekend days when the hall was open195 days, closed only for Christmas, New Year, Easter and three days when volunteers were unavailahlel. Weekend events comprised SO children's parties, 9 adulvfamily parties, 5 garning days, 3 ChrislenNg celebrations. 5 craft fayres, 1 afternoon tea, 1 baby shower and 8 seminarslworkshops Meeting demand Excluding 11 days closure for holiday periods and three days when volunteers were Ljnavailable, Ih&e were only 16 days during the year when the hall was not in use al some point, giving a rale of 95.5Qh days oceupi&. Many of the bookings have been repeats or a direct result of word-of-moulh where customers have been delighted with the quality of both the facility and the customer service. A lolal of 229 enquiries were turned down.. 192 because the hall was already booked and 29 that were against our poli¢y. In addition we had 8 enquiries for regular weekly bookings that could not be accommodated because there were already adivities in place on the desired days. These figures demonstrate very clearly that Penkhull Village Hall is in great demand as a community facility and is meeting ils constitutional objectives. The Iruslees report was approved by the Board of Trustees. C. F. A. Pantin (Mar 27, 2023 14'.49 GMT+il Chartes Panlin - Treasurer trustee 27 March 2023

PENKHULL VILLAGE HALL COMMUNITY TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PENKHULL VILLAGE HALL COMMUNITY TRUST I report to the trustees on my examination of the financial statements of Penkhull Village Hall Community Trust Ilhe charitable company) for the year ended 31 October 2022. Responslbllllies and basls of report As the trustees of the charitable company land also ils directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordan￿ with the requirements of the Companies Act 2006 (the 2006 A¢ll. Having sat15fied myself that the financial statements of the ¢harilable company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independttnl examination, I report in respect of my examination of the charitable company's financial slalemenls carried out under section 145 of the Charities A¢1 2011 Ilhe 2011 Acll. In carryqng out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examlner's statement I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause to believe that In any material respect". accounting records were not kept sn Fèspe¢t of the charitable company as required by section 386 L* the 2006 Act., or the financial $181emenls do not accord with those records.. or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination., or the financial slalemenls have not been prepared in accordance with the methods and principles of the Slalement of Recornmended Practice for accounting and reporting by charities applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK ar¥J Republic of Ireland IFRS 1021. I have no con¢ems and have come across no other matters in connection with the examination to which attention should be drawn in this re ort in order to enable a proper understanding of the financial statements to be reached. C France For and behalf of Geens Llmlted 88 Liverpool Road Stoke on Trent Stsffordshire ST4 18G Dated.. 27 March 2023

PENKHULL VILLAGE HALL COMMUNITY TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2022 Unrestricted Unrestricted funds funds general designated 2022 2022 Totsl Unrestricted Unrestricted funds funds general designated 2021 2021 Total 2022 2021 Notes ome and endowmen Donations, grants and legaaes harilable activities Charitable Income Amounts taken over from other charities 10,074 10,074 42,779 42,779 37,973 37.973 20,075 20,075 35,758 35,758 Total income 48,047 48,047 98,6fj2 98,612 Ex Charitable adivilies 30,667 30.667 45,757 45,757 Gross transfers between ftjnds Net Incomlng resources 17,380 17,380 52,854 52,855 Other recognised gains and losses Revaluation of tangible fixed assets 179,999 179,999 Net movement in funds 17,380 17,380 52.854 180,000 232,854 Fund balan￿$ al 1 November 2021 57,502 180,000 237,502 4,648 4,648 Fund balances at 31 October 2022 74,882 180,000 254,882 57,502 180,000 237,502 The statement of financial actiwties indudes all gains and losses recognised in the year. All income and expenditure derive from continuing acb'vities. The statement of financial a¢livilies also complies with the requirements for an income and expenditure account unrjer the Companies 2006. 10-

PENKHULL VILLAGE HALL COMMUNITY TRUST BALANCE SHEET ASAT31 OCTOBER 2022 2022 2021 Notes Fixed assets Tangible assets 10 181,086 180,000 Current assèts Cash at bank and in hand 74,744 58,401 Creditors.. amounts falling due wlthin one year 11 19481 18991 Nel Current assets 73,796 57,502 Total assets less current Ilabilltles 254,882 237,502 Income funds Designated ILJnds General unrestricted funds 12 180,000 74,882 180,000 157,5021 254,882 237,502 254,882 237,502 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 October 2022. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2008 with respect lo a¢¢ounling records and the preparation of financial statements. The members have not required the company lo obtain an audit of its finanual slalements for the year in question in a￿OrdanCe ￿ryth section 476. These financial slalements have been prepared in accordance with the provisions applicable to companies subject lo the small companies regime. The fin8n¢ial statements were approved by the Trustees on 27 March 2023 C. F. A Pantin (Mar27, 2023 14'.49 GMT+il Charles Pantin- Treasurer Trustee Company registration number 10410213 11

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022 Accounting policies Charity information Penkhull Village Hall Community Trust Is a private company limited by guarantee incorporated in Eroland and les. The registered offi¢$ is Penkhull Village Hall, 11 Trent Valley Road, Stoke-on-Trent, Staffordshire, ST4 5JB. 1.1 Accountlng convention The financial stslemenls have been prepared in 2ccordan¢tt with the charitable company's Igoverning do¢umentl, the Companies Act 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland. I"FRS 102.1 and the Charities SORP "Accounting and Reporting by Charities." Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable In the UK and Republi¢ of Ireland IFRS 1021" (effective 1 January 20191. The charitable company is a Public Benefit Enb'ty as defi'ned by FRS 102. The charitable company has taken advantage of the provisions in the SORP for charities not lo prepare a Slalemenl of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £. The financial slalemenls have been prepared under the historical cost convention, modified to include the Tevalualion of freehold properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below. 1.2 Going concem Al the lime of approving the financial slatemenls, th& trustees have a reasonable expectation that the charitable company has adeqLJale resources lo continue in operational exislen¢e for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial stslements. 1.3 Charitable funds unreslr1￿ed funds are available for use at the discretion of the Iruslees in furtherance of their charitable objectives. Designated funds comprise funds which have been set aside al the discretion of the trustees for specAfic purposes. The purposes and uses of the designated funds are sel out in the notes lo the financial slalements. Restricted funds are subject to specific conditions by donors as lo how they may be used. The purposes and uses of the restricted funds are sel out in the notes lo the finanual statements. 1.4 Income Income is recognised when the charitable company is legally enlilled lo il after any perfom)an¢e ¢ondilions have been mel, the amounts can be measured reliably, and il is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the ¢harilable company has been notified of the donation, unless performance conditions require deferral of the amount. Income lax recoverable in relation to donations re￿iVed under Gift Aid or deeds of covenant is recognised al the lime of the donation. Legacies are recognised on receipt or otherwise if the charitable company has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is Irealed as a contingent asset. 12_

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Accounting policies Icontinuèdl 1.5 Expenditu Expenditure is recognised tsnce there is a legal or constructive obligation lo transfer economic benefit lo a third paty, il is probable that a Iransfei of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is Classified by activity. The costs of each activity are made up of the total of dir￿1 costs and shared Costs, including support Costs involved in undertaking each activity. Direct Costs attributsble lo a single activity are allocated directly lo that aclivily. Shared costs which contribute lo more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff ¢osls are allocated on the basis of lime spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed assets Tangible fixed assets are initially measured al cost and subsequently measured at cost or valuation, net of depreciation and any impaimient losses. Depreciation is recognised so as lo write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Freehold land and buildings Fixtures and fittings Computers Not depreciated 20 /0 Reducing balance 33.330/0 Slraighl line The gain or loss arising on the disposal of an asset is determined as the differen¢e between the sale proceeds and the carying value of the asset. and is rectsgnised in the statement of financial activities. 1.7 Impairment of fixed assets Al each reporting end dale, the Charitable company reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists. the re¢overable amount of the asset is estimated in order to determine the extent of the impairment loss lif any). 1.8 Cash and cash equivalents Cash and cash equivalents indude cash in hand, deposits held at call wth banks, other short-temi liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. Basic financial assets Basi¢ financial assets. which include debtors and cash and bank balances. are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Finan￿31 assets ¢lassified as receivable within one year are not amortised.

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Accounting policies (Continued) Basic financial liabilities Basic financial liabilities, including creditors and bank loans are Initially recognised at transaction price unless the arrangement Conslitules a financing transaction. where the debt instrument is measured al the present value of the future payments discounted al a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried al amortised cost, using the effective interest rale method. Trade creditors are obligations to pay for goods or services that have been acquired In the ordinary course of operations fr()m suppliers. Amounts payable are Classified as current liabilities if payment is due within one year or less. If not, they are presented as non-CLJrrenl liabilities. Trade Creditors are iecognised initially at transaction price and subsequently measured at amortised cost using Ihe effe¢live interest method. Derecognition of financial liabililies Financial liabilities are derecognised when the charitable company's conlraclual obligations expire or are dis¢h8rged or cancelled. 1.9 Employee benèflts The cost of any unused holiday entillemenl is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charitable company is demonstrably commilled to lerminale the employment of an employee or lo provide termination benefits. Critlcal accountlng estimates and judgements In the application of the ¢haritable company's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily aPP8rent from other sources. The eslimales and associated assumptions are based on historical experience and other factors that are considered lo be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting eslimales are recognised in the period In which the estimate is revised where the revision affects (nly that perio(J, or in the period of the ievision and future periods where the revision affects both current and future periocls. Donations, grants and legacl8S Unrestrlcted Unrestricted funds funds general general 2022 2021 Donations and gifts Governmenl grants 6,685 3.389 9,125 33,654 10,074 42,779 14-

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Donationsi grants and legacies (Continuedl Grants re¢elvable for core a¢tlvltlas Covid 19 Council grant Furlough grant Gift aid Stoke on Trent Council 29,100 3,929 625 1,509 1,880 3,389 33,654 Charltable actlvltles Charitable Charitable Income Income 2022 2021 Hall Hire 37,973 20,075 Amounts taken over from other Charities Total Unrestricted funds general 2021 2022 Amounts taken over from other charities 35,758 15-

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Charitable activities Charitable Charltaljle Expenditure Expendlture 2022 2021 Staff costs Depreciation and impaimienl Repairs and renewables Council and water rates Cleaning and waste disposals Heal and light Subscription and licence Insuran Legal and professional fees Sundry expenses Telephone and computer consumables 8,057 414 7.876 986 1,665 5,323 678 3,219 540 197 764 7,057 29,140 649 677 3,881 549 2,499 405 29,719 44,857 Share of governance costs Isee note 7) 948 900 30.667 45.757 Support costs Support Goveman¢e costs Costs 2022 2021 Accountancy 948 948 900 948 948 900 Analysed between Charitable activities 948 948 900 Governance costs includes amounts payable lo the independent examiner lolalling £948 {2021- £9001. Trustees None of the trustees lor any persons connected with them) received any remuneration or benefits from the charitable company during the year. 16-

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 Employees The average mtsnlhly number of employees during the year was.. 2022 Numbar 2021 Number Employment costs 2022 2021 Wages and salaries 8,057 7,057 There were no employees whose annual remuneration was more than £60,000. 10 Tanglble flxed assets Freehold land Fixtures and and buildings rittings Compuiers Total Cost At 1 November 2021 Additions 180,000 180,000 1,500 657 843 Al 31 October 2022 180,000 657 843 181.500 Depreciation and impaimient Depreciation charged in the year 132 282 414 Al 31 October 2022 132 282 414 Carrying amount At 31 October 2022 180,000 525 581 181,088 At 31 October 2021 180,000 180,000 11 Creditors- arnounts falling due within one year 2022 2021 Accruals and deferred income 899 17-

PENKHULL VILLAGE HALL COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2022 12 Designated funds The in¢omè funds of the charity include the following designated funds which have been sel aside out of unrestri¢led funds by the Iruslees for specific purposes.. Movement in funds Movement in funds Incomlng Rovaluations, Balance at resoLtr¢8S gasns and 1 November 10sSeS 2021 Incorning Tesourcès Balance at 31 October 2022 Own use tangible assets 179,999 180,000 180.000 179,999 180.000 180,000 The fixed assets ftjnd has been set up lo assist in Identifying those funds which are not free funds, and il represents the nel book value of fixed assets, less any directly associated borrowngs. 13 Analysls of netassets b&￿een funds Unrestrl¢ted Dgsignated funds funds 2022 2022 Total Unrestricted Designated funds funds 2021 2021 Totsl 2022 2021 Fund balances at 31 October 2022 are represented by". Tangible assets Current asselsllliabilities} 1,086 73,796 180,000 181,086 73,796 180,000 180,000 57,502 57,502 74,882 180,000 254,882 57,502 180,000 237,502 14 Related party transactions There were no disclosable related party transactions during the year12021 none). 18-