Charlty Registration No. 1176200
Company Registration No. 10410213 IEngland and Wales)
PENKHULL VILLAGE HALL COMMUNITYTRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2022

PENKHULL VILLAGE HALL COMMUNITY TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Charfes Panlin - Treasurer
Michael Allen- Chair
Karen Jones
Susan Panlin
Michael Willis
Janel INakefield
Susan Hallam
John Stokes
(Appointed 15 June 20221
Secretary
Chades Pantin- Treasurer
Charity number
1176200
Company number
10410213
Registered office
Penkhull Village Hall
11 Trent Valley Road
Sloke-on-Trenl
Staffordshire
ST4 5JB
Independent examiner
C France
Geens Limitecs
68 Liverpool Road
Stoke on Trent
Slaffordshire
ST41BG
Bankers
Natwesl
75 High Street
Newcastle Under Lyme
Staffordshire
ST51PN

PENKHULL VILLAGE HALL COMMUNITY TRUST
CONTENTS
Page
Trustees report
Independent examiner's report
Statement of financial activities
10
Balance sheet
11
Notes to the financial statements
12-18

PENKHULL VILLAGE HALL COMMUNITY TRUST
TRUSTEES REPORT {INCLUDING DIRECTORS. REPORTI
FOR THE YEAR ENDED 31 OCTOBER 2022
The trustees present their annual report and financial slalemenls for the year ended 31 October 2022.
The financial slalemenls have been prepared in accordance with the accounting policies set out in note 1 to the
finanaal slalemenls and comply with the charitable cornpany's governing document, the Companies Act 2006 and
"Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their
accounts in accordance with the Finan¢ial Reporting Standard applicable in the UK and Republic of Ireland IFRS
1021" (effective 1 January 20191.
Executiv8 summary
This report is for the period of 1 sl November 2021 to 31 sl October 2022. This was the Trust's first full year of
activity following the lempofftry dosure of Penkhull Village Hall due lo the Covid-19 pandemic.
Excluding 11 days closure for holiday periods and three days when volunteers were unavailable, there were only 16
days during the year when the hall was not in use at some point, giving 8 rale of 95.50/0 days occupi￿. These
figures demonslrale very cleady that Penkhull Village Hall is in great demand as a community facility and is meeting
its constilulional objectives.
The speedy retum to full use seen in the last quarter of the previous financial year continued through 21122. Some
of the regular activity leaders reported cautious uptake with numbers lower than pre-pandemic, bul were able lo
continue until they reached an adequate and stable level that has been sustained through the year.
The most striking difference pre and post pandemic was the tush to book the hall for children's parties. Clearly,
from conversations ￿￿th hirers, parents were desperate to make up for their d)ildren missing birthday celebrations
during lockdown, many children having missed years. During the period the hall was open on 95 weekend
days. On only 16 of these days were there no bookings and Iwo of these were late ¢3ncellations by hirers owng to
illness. The 850A weekend days occupied was a major conlribulor lo a healthy income for the year Interestingly,
while daytime children's parties Isometimes In a dayl escalated, there was a noticeable and sustained decrease
in evening bookings for adults parties. We have yet to understand the reason.
During the year volunteers continued to repair and maintain the fabric of the building, saving significant labour costs
for the Trust. Nevertheless the heating boiler failed, requiring specialist repair at a cost of more than £3,000.
Penkhull Village Hall Is an old school building, most of which is suffering from ils 178 years of age. It requires
constant and costly repair and during the year repairs and renewables accounted for 320/0 of overall expenditure.
Penkhull Village Hall Community Trust employs two part lime staff, so relying almost exclusively on dedicaled
volunteers for the daily operation and maintenance of the village hall. The Iruslees, all volunteers, are part of that
team and also manage the legal and administration Work, fvndraising and strategy for the future.
The heavy and widespread use of the building continues lo demonstrate ils place as an essential facility supporting
the community of Penkhull and ils environs.

PENKHULL VILLAGE HALL COMMUNITY TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS, REPORT) {CONTINUEDI
FOR THE YEAR ENDED 31 OCTOBER 2022
Legal status of the Trust
Penkhull Village Hall Community Trust is registered with both the Charity Commission Ino.11762001 and Companies
House Ino.104102131
Penkhull Village Hall Community Trust owns Penkhull Village Hall on behalf of the community of Perkhull. Under
the overage agreement reached wth the Duchy of Lancaster in 2020, should the trustees at any point sell the
building and land outside of community use, a third of the profits musl be transferred to the Duchy.
The trustees of Penkhull Village Hall Community Trust are exlren)ely grateful to the Duchy of Lancaster, wlhoul
whom our community would not be in the position Il Is today to create a ￿ntre ￿rit￿ a future.
Finances
Penkhull Village Hall finances are managed on a monthly basis through the year by Iruslee and treasurer, Charfes
Panlin.
The annual accounts November 2021 to O¢lober 2022 have been prepared and audited by Geens
Chartered Accountants, 68 Liverpool Road, Sloke-on-Trenl, Slaffordshire.
The nel surplus for the year, amounted to £17,380 and unreslricled revenue {excluding designated funds) amounted
to £48,047.
Running and malntaining the village hall
Penkhull Village Hall is an old, failing building. It requires constant care and maintenance on al fronts and we are
fortunate to count among the improvement team people with a wide range of skills from essential DIY lo the
electrical and plumbing trades. There is, of c(>urs&, so much more lo running a successful village hall. Those not
involved in climbing ladders and wielding power tools are equally involved in making sure the hall provides the best
possible environwenl and customer service lo make it an attractive place to hire and therefore, suS￿lnIng an
adequate level of income. Volunteers assist the business manager in the day to day running of the hall and
supporting hirers.
All the activity is supported by the voluntary administration function to ensure the hall complies wlh legal
requirements and sound financial management ensures the trustees h8ve accurate finan¢ial information on which lo
make both operational and strategic decisions.
During this financial year we have not suffered major unexpected costs lo the degree we have been affected by in
past years. The only major failure was the healing boiler that had to be repaired by a specialist company al a cost
of over £3K. We have benefitted from fixed pnce gas and electricity contracts but as these come to an end next
year we expect lo face major utility price increases that will have a detrimental effect on our balance sheet.
Plannlng for the future of Penkhull Village Hall
11 is fair lo say that the buildings that make up Penkhull Village Hall are in a sorry slate. The volunteers work so
hard throughout the year lo keep the building looking as good as il Can for the sake of those who hire it for their
regular activib'es and for the single use hires that are so important for families and the community.
The volunteers have great range of skills that make il possible to keep the hall repaired and maintained bul much of
this is cosmetic. The building's real problems run deep, which is why the Trust was formed. As a tharily the Trust
can apply for major grants and support to rnake the major changes that are necessary for a Community centre lit for
our children and OLJr ¢hildren's children.
The trustees have been working with architects lo consider how this might be achieved. on￿ proposals are in a
suitable stale the trustees will bring the ¢ommunily together to explain them. EaHy work has alreajy stsrted on
PLrtting a fLJndraising strategy togelher. using experienced and professional help as the target amount wll
undoubtedly be significant.
As those plans are developed the trustees are ¢onlinuing lo put the same time and effort into providing both the
best environment possible for current hirers and excellent customer service for current and future hirers.

## **PENKHULL VILLAGE HALL COMMUNITY TRUST** 

## **TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 OCTOBER 2022**_ 

## _**What the village hall is**_ 

Penkhull Village Hall started life as a church school over 170 years ago. It closed as a primary school in the 1970s when other schools opened in Penkhull. It was then used during the day as an annexe by St Peter's secondary school for a period and since 1994 has been used wholly as a village hall for use by the local community. It is part of the Penkhull conservation area. 


Because it was built as a school the village hall benefits from a number of different sized rooms and a stage. One of the downsides is that as many rooms as possible need to be used concurrently to maximise revenue and minimise waste of utilities. As there is no soundproofing this can be difficult to achieve because not all activities are complementary. 

## _**Where the village hall is**_ 

- Penkhull Village Hall Trent Valley Road Penkhull Stoke on Trent Staffordshire ST4 5JB 

- @ villagehallpenkhull@gmail.com penkhullwebsite@gmail.com 

- 01782 922616 

- 07926 880370 

- www.penkhull.org. has pages dedicated to the village hall 

-3- 



PENKHULL VILLAGE HALL COMMUNITY TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS, REPORTI (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Why the villagè hall éxists
Given its amenities and ils location in the centre of Penkhull, the village hall is a n8lural centre for community
activily. Since the creation of The Penkhull Mysteries in 2005 arts and performance groups and actwities have
blossomed. Most of them have centred on the village hall.
There is a real sense of community in Penkhull and ils slrapline - a village within a ¢ity- is both indicative of how the
area is viewed by ils residents and evocative of ils village-like lifestyle.
The regular activities in the village hall cover all age ranges and span educational, arts, social and sports aclivilies.
Ad ho¢ a¢livilies include parties for residents of all ages, concerts, dances, fundraising events, national celebrations
and more.
June 2022, the occasion of the late Queen's Platinurn Jubilee, demonslraled the strength of the vilage hall and ils
tearn. A Platinum Pudding and Prosecco event was sold out. with people coming together to watch the broadcast
service in Westminster Abbey and celebrate the unique moment in our lives. The picnic on the village green two
days later was washed out but the hall came lo the rescue with everything transferring inside. 11 was a cosy bul
happy occasion, giving residents the opportunity to feel part of a major national event.
Without doubt Penkhull Village Hall is the hub of the village ¢ommunily. 11 is the place to go lo fin(J out what is going
on and to make individual voices heard, the place to go to leam new skills, the place to go for celebrations and the
place to go to 'give something back,.
Use of the village hall
As an old school, Penkhull Village Hall has three rooms available lo hire, one of which is a small meeting room.
Because of internal noise pollution the two adjacent main rooms can only be used simultaneotjsly if the adivilies are
complementary and careful scheduling has achieved this on four evenings a week during the period of this report.
Simultaneous multi-use of the building is not appropriate al weekends owing to the nature of the a¢livilies.
Nevertheless it is important lo maximise the use of the building lo achieve the highest possible revenue and to
make the most effi'cient use of the healing. The gas central healing systern is not zoned, so lo heal one room the
whole building has to be healed.
Mondays to Fridays the hall ￿$ mainly used for regular activities that encompass social. sportingkx8rcise, music and
children s g￿￿ps. The full we&kly schedule is in Appendix i.
11 is the hall's policy lo protect S8turdays and Sundays for ad hoc events so the community h8s good access lo the
facility for events like parties, workshops. concerts and fundraising acliwlies. During th& year there were 80
individual weekend events.
The police post, now well*stablished, has continued lo bring the expected benefits lo both the hall and the village.
Poli￿ officers and PCSOs on the Penkhull and surrounding patches have made effective use of the room provided.
The facility negates the need to return to their station during a shift and means officers spend more time on the
patch and hav& somewhere warm, dry and welcoming lo spend their breaks. Because officers use the hall al
different limes of the day and evening low level anti-social behaviour around the building has all but disappeared,
which is a major bonus.

PENKHULL VILLAGE HALL COMMUNITY TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
The trustees, who are also the dire¢lors for the purpose of company law, and who served during the year and up lo
the dale of signature of the financial slalemenls were.
Charles Pantin- Treasurer
Michael Allen - Chair
Karen Jones
Susan Panlin
Michael Wllis
John Buttery
Janel ￿kefield
Susan Hallam
John Stokes
(Resigned 11 May 20221
{Appoinled 15 June 20221
Paid staff
Sue Birch, Business Manager
Sarah Welch, Cleaner
Improvement Team
Mike Allen
Hazel Allen
Sue Birch
John Buttery
Alex Green
Sue Hallam
Sue Pantin
John Stokes
Ann Willis
Mike Willis

PENKHULL VILLAGE HALL COMMUNITY TRUST
TRUSTEES REPORT IINCLUDING DIRECTORS, REPORTI {CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Appendix I
Regular users of Penkhull Village Hall 1st November 2021 to 31st Octboer 2022
weekl
unless otherwise stated
Day
Group
Approx
numbers
Aim
Monday
Tols ol Fun Iceased
April 22 by leader
moving
into
fulltime
employmenll
10-20
Social development for babies and toddlers
Boxertise
Iceased
October 22 owng to
leader's ill health)
10-15
National franchise lo build self esteem, personal
confidence and defence skills, all ages
Kids Club
Educational, arts and social development for children
age 6-13
10-20
Adult singing group led by professional musicians,
learning songs with harmony and perfomiing al various
events through the year
Clay ChorLJS
25-30
Woodlurning class and meetings with extemal
speakersltrainers, often via zoom lo class and with
some members attending via zoorll
Wood
Imonthlyl
turners
club
30
Tuesday
Tommy's Tots (ceased
April 22 by leader
moving
into
fulltime
ernployrnenll
60
parents
and children
Pla￿ for parents, carers and pre-school children with
support for parents and toys and activities for young
Children, developing motor and spatial skills,
exploialion, interaction and sharing slralegies.
Dance fitness class lo music
Dance Fitness Class
10
Seated exercise class for people Mqlh lirnited mobility
anLI strength
Sealed Samba
Slimming Wortd
30-50
Group and leader support lo lose weight through a
specialist programme, with education about food,
nulrilion, exercise and healthy living
Opportunity for gids aged five to seven and seven t
10 to leam about themselves, their community and
their world
Rainbows and Brownies
35
Penkhull Village Brass
raining band (moved lo
new venue writh space
to store instrLJments end
20211
Supplementary rehearsal night lo develop inslnjmenlal
and musical skills and work towards ¢on¢erts
15

PENKHULL VILLAGE HALL COMMUNITY TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Wednesday
Tai Chi
2-20
Tai chi for adults
Brazilian Dance Fitness
10-15
Adult fitness classes based on Brazilian
dance style
Yoga
Yoga for adults
Thursday
Community Cafe
60-100
Opportunity for people of all ages lo rneel
In relaxed surroundings.
Aimed lo gel
Isolated people out of their homes and
back into the community, rneeling old
friends and making new ones. A natural
place lo advertise and sell tickets fo
community events, encouraging people lo
spend tnore time in community settings
ood tume
(£w￿e per month)
club
30
Vvorkshop for wood turners of all abilities to
ork on lathes and other equipment,
learning from each other
20+
Training for Morris dancing over the
aLJlumn and wnter months. Domesday
Morris is Penkhull's home%rown border
Morris side that performs locally, nationall
and inlernalionally
Domesday Morris
So-sew Wl (monthly).
Penkhulls own Wl
40
An opportunity for women of all ages lo
meet new people, leam new skills and be
inspired in many different areas
Jujilsu
20-25
Training for all ages in the art and skill o
ujilsu with opportunities lo enter exams
and develop through the grades
Friday
Sweaty Mama
10-15
Exercise class for new mums and babies
Education and training in acting skills,
musi¢, singing and d8n¢ing. Development
of skills in stage management, scenery.
props, costumes, make up elc
Penkhull Panto (from
September fo Februa
in weeks leading up to
panto and culminating in
4 full perfonnancesj
40
Brass band attracting players both within
the village and outside. The band has
performed al many events and venues
through the year and is establishing a good
reputation locally.
Penkhull Village Brass
Imoved tts new venue
"th space to store
instruments end 20211
30

PENKHULL VILLAGE HALL COMMUNITYTRUST
TRUSTEES REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
The village hall is the hub for the annual events that lake place. These are the Penkhull Wassail (Januaryi,
Penkhull Festival of Music and Art ISèplembÈrl and Christmas Fayre with Lights Swilch-on INovemberlDecemberl.
These events form part of the village calendar Mfjth significant numbers of local residents being involved. They also
draw in people from further afi'eld and help pul Penkhull on the map. Wilhtsul the village hall most of these events
would not be possible.
Penkhull Panto IFebm3ryl and Penkhull Mysteries lJulyl could not be held this year owing to the continuing effects
of Covid-19 but they hope to return next year. Panlo 2023 rehearsals started in September this year.
Appendlxll
Ad hoc use of Penkhull Village Hall
It is the hall's policy lo protect Saturdays and Sundays for ad hoc events so the community has good access lo the
facility for events such as parties, workshops, concerts and fundraising activities.
During the year there was 85% occupancy over the weekend days when the hall was open195 days, closed only for
Christmas, New Year, Easter and three days when volunteers were unavailahlel.
Weekend events comprised SO children's parties, 9 adulvfamily parties, 5 garning days, 3 ChrislenNg celebrations.
5 craft fayres, 1 afternoon tea, 1 baby shower and 8 seminarslworkshops
Meeting demand
Excluding 11 days closure for holiday periods and three days when volunteers were Ljnavailable, Ih&e were only 16
days during the year when the hall was not in use al some point, giving a rale of 95.5Qh days oceupi&. Many of the
bookings have been repeats or a direct result of word-of-moulh where customers have been delighted with the
quality of both the facility and the customer service.
A lolal of 229 enquiries were turned down.. 192 because the hall was already booked and 29 that were against our
poli¢y.
In addition we had 8 enquiries for regular weekly bookings that could not be accommodated because there were
already adivities in place on the desired days.
These figures demonstrate very clearly that Penkhull Village Hall is in great demand as a community facility and is
meeting ils constitutional objectives.
The Iruslees report was approved by the Board of Trustees.
C. F. A. Pantin (Mar 27, 2023 14'.49 GMT+il
Chartes Panlin - Treasurer
trustee
27 March 2023

PENKHULL VILLAGE HALL COMMUNITY TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF PENKHULL VILLAGE HALL COMMUNITY TRUST
I report to the trustees on my examination of the financial statements of Penkhull Village Hall Community Trust Ilhe
charitable company) for the year ended 31 October 2022.
Responslbllllies and basls of report
As the trustees of the charitable company land also ils directors for the purposes of company lawl you are
responsible for the preparation of the financial statements in accordan￿ with the requirements of the Companies
Act 2006 (the 2006 A¢ll.
Having sat15fied myself that the financial statements of the ¢harilable company are not required lo be audited under
Part 16 of the 2006 Act and are eligible for independttnl examination, I report in respect of my examination of the
charitable company's financial slalemenls carried out under section 145 of the Charities A¢1 2011 Ilhe 2011 Acll. In
carryqng out my examination I have followed all the applicable Directions given by the Charity Commission under
section 14515llbl of the 2011 Act.
Independent examlner's statement
I have completed my examination. I confirm that no matters have come lo my attention in connection with the
examination giving me cause to believe that In any material respect".
accounting records were not kept sn Fèspe¢t of the charitable company as required by section 386 L* the 2006
Act., or
the financial $181emenls do not accord with those records.. or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other
than any requirement that the accounts give a true and fair view which is not a matter considered as part of an
independent examination., or
the financial slalemenls have not been prepared in accordance with the methods and principles of the
Slalement of Recornmended Practice for accounting and reporting by charities applicable lo charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK ar¥J
Republic of Ireland IFRS 1021.
I have no con¢ems and have come across no other matters in connection with the examination to which attention
should be drawn in this re
ort in order to enable a proper understanding of the financial statements to be reached.
C France
For and behalf of
Geens Llmlted
88 Liverpool Road
Stoke on Trent
Stsffordshire
ST4 18G
Dated.. 27 March 2023

PENKHULL VILLAGE HALL COMMUNITY TRUST
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2022
Unrestricted Unrestricted
funds
funds
general designated
2022
2022
Totsl Unrestricted Unrestricted
funds
funds
general designated
2021
2021
Total
2022
2021
Notes
ome and endowmen
Donations, grants and
legaaes
harilable activities
Charitable Income
Amounts taken over
from other charities
10,074
10,074
42,779
42,779
37,973
37.973
20,075
20,075
35,758
35,758
Total income
48,047
48,047
98,6fj2
98,612
Ex
Charitable adivilies
30,667
30.667
45,757
45,757
Gross transfers between
ftjnds
Net Incomlng resources
17,380
17,380
52,854
52,855
Other recognised gains and losses
Revaluation of tangible
fixed assets
179,999
179,999
Net movement in funds
17,380
17,380
52.854
180,000
232,854
Fund balan￿$ al 1 November
2021
57,502
180,000
237,502
4,648
4,648
Fund balances at 31 October
2022
74,882
180,000
254,882
57,502
180,000
237,502
The statement of financial actiwties indudes all gains and losses recognised in the year.
All income and expenditure derive from continuing acb'vities.
The statement of financial a¢livilies also complies with the requirements for an income and expenditure account
unrjer the Companies 2006.
10-

PENKHULL VILLAGE HALL COMMUNITY TRUST
BALANCE SHEET
ASAT31 OCTOBER 2022
2022
2021
Notes
Fixed assets
Tangible assets
10
181,086
180,000
Current assèts
Cash at bank and in hand
74,744
58,401
Creditors.. amounts falling due wlthin
one year
11
19481
18991
Nel Current assets
73,796
57,502
Total assets less current Ilabilltles
254,882
237,502
Income funds
Designated ILJnds
General unrestricted funds
12
180,000
74,882
180,000
157,5021
254,882
237,502
254,882
237,502
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act
2006, for the year ended 31 October 2022.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2008
with respect lo a¢¢ounling records and the preparation of financial statements.
The members have not required the company lo obtain an audit of its finanual slalements for the year in question in
a￿OrdanCe ￿ryth section 476.
These financial slalements have been prepared in accordance with the provisions applicable to companies subject
lo the small companies regime.
The fin8n¢ial statements were approved by the Trustees on 27 March 2023
C. F. A Pantin (Mar27, 2023 14'.49 GMT+il
Charles Pantin- Treasurer
Trustee
Company registration number 10410213
11

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2022
Accounting policies
Charity information
Penkhull Village Hall Community Trust Is a private company limited by guarantee incorporated in Eroland and
les. The registered offi¢$ is Penkhull Village Hall, 11 Trent Valley Road, Stoke-on-Trent, Staffordshire, ST4
5JB.
1.1 Accountlng convention
The financial stslemenls have been prepared in 2ccordan¢tt with the charitable company's Igoverning
do¢umentl, the Companies Act 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and
Republic of Ireland. I"FRS 102.1 and the Charities SORP "Accounting and Reporting by Charities." Statement
of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial
Reporting Stsndard applicable In the UK and Republi¢ of Ireland IFRS 1021" (effective 1 January 20191. The
charitable company is a Public Benefit Enb'ty as defi'ned by FRS 102.
The charitable company has taken advantage of the provisions in the SORP for charities not lo prepare a
Slalemenl of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charitable company.
Monetary amounts in these financial statements are rounded to the nearest £.
The financial slalemenls have been prepared under the historical cost convention, modified to include the
Tevalualion of freehold properties and certain financial instruments at fair value. The principal accounting
policies adopted are set out below.
1.2 Going concem
Al the lime of approving the financial slatemenls, th& trustees have a reasonable expectation that the
charitable company has adeqLJale resources lo continue in operational exislen¢e for the foreseeable future.
Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial
stslements.
1.3 Charitable funds
unreslr1￿ed funds are available for use at the discretion of the Iruslees in furtherance of their charitable
objectives.
Designated funds comprise funds which have been set aside al the discretion of the trustees for specAfic
purposes. The purposes and uses of the designated funds are sel out in the notes lo the financial slalements.
Restricted funds are subject to specific conditions by donors as lo how they may be used. The purposes and
uses of the restricted funds are sel out in the notes lo the finanual statements.
1.4 Income
Income is recognised when the charitable company is legally enlilled lo il after any perfom)an¢e ¢ondilions
have been mel, the amounts can be measured reliably, and il is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the ¢harilable company has
been notified of the donation, unless performance conditions require deferral of the amount. Income lax
recoverable in relation to donations re￿iVed under Gift Aid or deeds of covenant is recognised al the lime of
the donation.
Legacies are recognised on receipt or otherwise if the charitable company has been notified of an impending
distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is Irealed as
a contingent asset.
12_

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Accounting policies
Icontinuèdl
1.5 Expenditu
Expenditure is recognised tsnce there is a legal or constructive obligation lo transfer economic benefit lo a
third paty, il is probable that a Iransfei of economic benefits will be required in settlement, and the amount of
the obligation can be measured reliably.
Expenditure is Classified by activity. The costs of each activity are made up of the total of dir￿1 costs and
shared Costs, including support Costs involved in undertaking each activity. Direct Costs attributsble lo a single
activity are allocated directly lo that aclivily. Shared costs which contribute lo more than one activity and
support costs which are not attributable to a single activity are apportioned between those activities on a basis
consistent with the use of resources. Central staff ¢osls are allocated on the basis of lime spent, and
depreciation charges are allocated on the portion of the asset's use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured al cost and subsequently measured at cost or valuation, net of
depreciation and any impaimient losses.
Depreciation is recognised so as lo write off the cost or valuation of assets less their residual values over their
useful lives on the following bases..
Freehold land and buildings
Fixtures and fittings
Computers
Not depreciated
20 /0 Reducing balance
33.330/0 Slraighl line
The gain or loss arising on the disposal of an asset is determined as the differen¢e between the sale proceeds
and the carying value of the asset. and is rectsgnised in the statement of financial activities.
1.7 Impairment of fixed assets
Al each reporting end dale, the Charitable company reviews the carrying amounts of its tangible assets to
determine whether there is any indication that those assets have suffered an impairment loss. If any such
indication exists. the re¢overable amount of the asset is estimated in order to determine the extent of the
impairment loss lif any).
1.8 Cash and cash equivalents
Cash and cash equivalents indude cash in hand, deposits held at call wth banks, other short-temi liquid
investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown
within borrowings in current liabilities.
Basic financial assets
Basi¢ financial assets. which include debtors and cash and bank balances. are initially measured at
transaction price including transaction costs and are subsequently carried at amortised cost using the effective
interest method unless the arrangement constitutes a financing transaction, where the transaction is
measured at the present value of the future receipts discounted at a market rate of interest. Finan￿31 assets
¢lassified as receivable within one year are not amortised.

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Accounting policies
(Continued)
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are Initially recognised at transaction price unless
the arrangement Conslitules a financing transaction. where the debt instrument is measured al the present
value of the future payments discounted al a market rate of interest. Financial liabilities classified as payable
within one year are not amortised.
Debt instruments are subsequently carried al amortised cost, using the effective interest rale method.
Trade creditors are obligations to pay for goods or services that have been acquired In the ordinary course of
operations fr()m suppliers. Amounts payable are Classified as current liabilities if payment is due within one
year or less. If not, they are presented as non-CLJrrenl liabilities. Trade Creditors are iecognised initially at
transaction price and subsequently measured at amortised cost using Ihe effe¢live interest method.
Derecognition of financial liabililies
Financial liabilities are derecognised when the charitable company's conlraclual obligations expire or are
dis¢h8rged or cancelled.
1.9 Employee benèflts
The cost of any unused holiday entillemenl is recognised in the period in which the employee's services are
received.
Termination benefits are recognised immediately as an expense when the charitable company is
demonstrably commilled to lerminale the employment of an employee or lo provide termination benefits.
Critlcal accountlng estimates and judgements
In the application of the ¢haritable company's accounting policies, the trustees are required to make
judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily
aPP8rent from other sources. The eslimales and associated assumptions are based on historical experience
and other factors that are considered lo be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting
eslimales are recognised in the period In which the estimate is revised where the revision affects (nly that
perio(J, or in the period of the ievision and future periods where the revision affects both current and future
periocls.
Donations, grants and legacl8S
Unrestrlcted Unrestricted
funds
funds
general
general
2022
2021
Donations and gifts
Governmenl grants
6,685
3.389
9,125
33,654
10,074
42,779
14-

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS ICONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Donationsi grants and legacies
(Continuedl
Grants re¢elvable for core a¢tlvltlas
Covid 19 Council grant
Furlough grant
Gift aid
Stoke on Trent Council
29,100
3,929
625
1,509
1,880
3,389
33,654
Charltable actlvltles
Charitable Charitable
Income
Income
2022
2021
Hall Hire
37,973
20,075
Amounts taken over from other Charities
Total Unrestricted
funds
general
2021
2022
Amounts taken over from other charities
35,758
15-

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Charitable activities
Charitable Charltaljle
Expenditure Expendlture
2022
2021
Staff costs
Depreciation and impaimienl
Repairs and renewables
Council and water rates
Cleaning and waste disposals
Heal and light
Subscription and licence
Insuran
Legal and professional fees
Sundry expenses
Telephone and computer consumables
8,057
414
7.876
986
1,665
5,323
678
3,219
540
197
764
7,057
29,140
649
677
3,881
549
2,499
405
29,719
44,857
Share of governance costs Isee note 7)
948
900
30.667
45.757
Support costs
Support Goveman¢e
costs
Costs
2022
2021
Accountancy
948
948
900
948
948
900
Analysed between
Charitable activities
948
948
900
Governance costs includes amounts payable lo the independent examiner lolalling £948 {2021- £9001.
Trustees
None of the trustees lor any persons connected with them) received any remuneration or benefits from the
charitable company during the year.
16-

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
Employees
The average mtsnlhly number of employees during the year was..
2022
Numbar
2021
Number
Employment costs
2022
2021
Wages and salaries
8,057
7,057
There were no employees whose annual remuneration was more than £60,000.
10 Tanglble flxed assets
Freehold land Fixtures and
and buildings
rittings
Compuiers
Total
Cost
At 1 November 2021
Additions
180,000
180,000
1,500
657
843
Al 31 October 2022
180,000
657
843
181.500
Depreciation and impaimient
Depreciation charged in the year
132
282
414
Al 31 October 2022
132
282
414
Carrying amount
At 31 October 2022
180,000
525
581
181,088
At 31 October 2021
180,000
180,000
11 Creditors- arnounts falling due within one year
2022
2021
Accruals and deferred income
899
17-

PENKHULL VILLAGE HALL COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2022
12 Designated funds
The in¢omè funds of the charity include the following designated funds which have been sel aside out of
unrestri¢led funds by the Iruslees for specific purposes..
Movement in funds
Movement
in funds
Incomlng Rovaluations,
Balance at
resoLtr¢8S
gasns and 1 November
10sSeS
2021
Incorning
Tesourcès
Balance at
31 October
2022
Own use tangible assets
179,999
180,000
180.000
179,999
180.000
180,000
The fixed assets ftjnd has been set up lo assist in Identifying those funds which are not free funds, and il
represents the nel book value of fixed assets, less any directly associated borrowngs.
13 Analysls of netassets b&￿een funds
Unrestrl¢ted Dgsignated
funds
funds
2022
2022
Total Unrestricted Designated
funds
funds
2021
2021
Totsl
2022
2021
Fund balances at 31
October 2022 are
represented by".
Tangible assets
Current asselsllliabilities}
1,086
73,796
180,000
181,086
73,796
180,000
180,000
57,502
57,502
74,882
180,000
254,882
57,502
180,000
237,502
14 Related party transactions
There were no disclosable related party transactions during the year12021 none).
18-