Trustees' Annual Report for the period
From
Period start date Period end date 01 07 2024 30 06 2025 To
Section A Reference and administration details
Charity name GILLINGHAM, MERE & SHAFTESBURY LIONS CLUB Other names charity is known by GMS LIONS Registered charity number (if any) 1176099 Charity's principal address 27 Briar Close Gillingham Dorset Postcode SP8 4SS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Lynne Gray | President | |||
| Janet Davies | Secretary | |||
| Paul Smith | Treasurer | |||
| Denise Stenner | ||||
| Brian Anderson | ||||
| Andrew Snell | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
- Type of governing document (eg. trust deed, constitution)
How the charity is constituted
CIO Association Constitution
Trust
- (eg. trust, association, company)
Volunteer vetting and voting (election) Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
Club Policies:
The Club has written policies covering a number of topics and these are annexed to the Club By-Laws.
The policy topics are:
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Complaints
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Child Protection and Vulnerable Persons
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Grant Making
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Conflict of Interest
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Risk Management
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• Volunteers
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Data Protection
Willingness to act as a Trustee.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
THE OBJECTS OF THE CLUB ARE SUCH PURPOSES AS ARE EXCLUSIVELY CHARITABLE IN ENGLAND & WALES, INCLUDING IN PARTICULAR: 1. THE ADVANCEMENT OF CITIZENSHIP BY.
WELFARE OF THE COMMUNITY;
- PROMOTING THE VOLUNTARY SECTOR FOR THE PUBLIC BENEFIT BY ASSOCIATING WITH LOCAL AUTHORITIES IN A COMMON EFFORT TO ADVANCE EDUCATION AND PROVIDE FACILITIES IN THE INTERESTS OF
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SOCIAL WELFARE FOR RECREATION OR OTHER LEISURE TIME OCCUPATION TO IMPROVE THE CONDITIONS OF LIFE OF PEOPLE IN LOCAL, NATIONAL AND INTERNATIONAL COMMUNITIES. 3. PROMOTING VOLUNTEERING.
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THE RELIEF OF POVERTY AND THE RELIEF OF THOSE IN NEED IN PARTICULAR BY PROVIDING HUMANITARIAN AID AND DISASTER RELIEF.
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THE ADVANCEMENT OF HEALTH OR THE SAVING OF LIVES BY PREVENTING AVOIDABLE BLINDNESS, ASSISTING DISABLED PEOPLE TO LEAD INDEPENDENT LIVES OR HELPING TO PREVENT OR MANAGE HEALTH ISSUES.
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PROMOTING FOR THE BENEFIT OF THE PUBLIC THE CONSERVATION PROTECTION AND IMPROVEMENT OF THE PHYSICAL AND NATURAL ENVIRONMENT.
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PROMOTING COMMUNITY PARTICIPATION IN HEALTHY RECREATION.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit )
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Citizenship: The trustees have maintained the projects covering Lions Clubs International ‘Young leaders in Service (YLIS), and the support for youth organisations.
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Promoting the Voluntary Sector: The development of relationships with local authorities, agencies and other charitable organisations has continued and the fund raising and community service activities have been maintained. This is aimed at co-operation at service events and to enable grants to other charities and individuals.
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Promoting Volunteering: Recruitment of new members, supporters and volunteers has continued with new members being attracted.
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Relief of Poverty: This has been mainly achieved though individual hardship grants.
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Advancement of Health: This has been achieved mainly through the ‘Message in a Bottle’ projects as well as fund raising and donations to Lions international programmes for water and sight. The club has continued with its support for local amenity programmes in the local area.
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Healthy Recreation: The club has continued in its support to other organisations by providing marshals for outdoor events where requested.
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Additional details of objectives and activities (Optional information)
The club provides support in the form of marshals to the local agricultural show and other outdoor events such as half-marathons, which promotes healthy outdoor activities and appreciation of the local community.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance 1. Provide financial support to local Lions clubs in countries where
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Summary of the main aid is required.
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achievements of the charity 2. Taking part in and laying Royal British Legion Poppy Wreaths.
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during the year 3. Holding fundraising events and provide financial support for both the Wiltshire and Somerset & Dorset Air Ambulances.
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- Provision of equipment to a local Carer Support.
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Provide financial contribution to Julia’s House charity.
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Provide financial support to Rendezvous, a local teenage/young persons mental health and wellbeing group.
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Provide financial support to local youth clubs.
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Contribute to Children with Cancer appeal and Childhood Cancer. 9. Provide financial support to for local hospice care. 10. Providing ‘Father Christmas’ for families to visit in Gillingham, Mere, Shaftesbury, throughout December.
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Provide financial support to Hipp!!Bones – a targeted youth club for young people with special needs.
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Provide financial support to Mosaic, a local child bereavement charity.
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Support for local Carnival clubs. 14. Provision of Message in a Bottle to local surgeries and pharmacies.
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Section E Financial review
The Club maintains a Deposit account reserve which is managed through Brief statement of the the Charity and/or Fund-Raising accounts to mitigate against unforeseen charity’s policy on reserves circumstances and emergency grants.
Details of any funds materially in deficit
NIL
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Denise Patricia Stenner Paul Smith Position (eg Secretary, Chair, Treasurer etc)[Welfare Chairman ] Date 25/01/2026
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Charity Name Gillingham, Mere & Shaftesbury Lions Club
No (if any) 1176099
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/07/2023 30/06/2024
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
Fund Raising Activities |
- | - | - | - | 4,166 | ||||
| Donations | 1,250 | - | - | 1,250 | - | ||||
| Race Night | 2,788 | - | - | 2,788 | - | ||||
| HMRC Tax refund | 1,022 | - | - | 1,022 | - | ||||
| Xmas Collection | 3,508 | - | - | 3,508 | - | ||||
| Raffles | 415 | - | - | 415 | - | ||||
| Quizes | 2,741 | - | - | 2,741 | - | ||||
| Interest | 72 | 72 | |||||||
| - | - | - | |||||||
| Administration | 4,285 | ||||||||
| Subscriptions | 1,337 | - | 1,337 | ||||||
| Insurance | 105 | 105 | |||||||
| Social | - | - | - | ||||||
| Donations | 65 | 65 | |||||||
| Tail Twister fines | 223 | 223 | |||||||
| Charter 2024 | 1,984 | - | - | 1,984 | - | ||||
| Sub total(Gross income for AR) | 15,510 | - | - | 15,510 | 8,451 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 8,451 | |||||||||
Community Services |
- | - | - | - | 5,552 | ||||
| LCIF | - | - | - | - | |||||
| International Aid | - | - | - | - | |||||
| Youth Support | 568 | - | 568 | - | |||||
| National Charities | 1,632 | 1,632 | |||||||
| Local Charitites and Personal Grants | 9,089 | 9,089 | |||||||
| Fund Raisingequipment and expenses | 3,187 | 3,187 | |||||||
| Insurance | 105 | 105 | |||||||
| Administration | - | - | - | - | 4,498 | ||||
| Members dues and expenses | 1,852 | - | - | 1,852 | - | ||||
| Hall Rent | 462 | - | - | 462 | - | ||||
| Charter 2024 and socials | 2,055 | - | - | 2,055 | - | ||||
| - | - | - | - | - | |||||
| **Sub total ** | 18,950 | - | - | 18,950 | 10,050 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 10,050 | |||||||||
| - 3,440 | - 1,599 | ||||||||
| - | - | ||||||||
| 12,466 | - | ||||||||
| 9,026 | - 1,599 |
CCXX R1 accounts (SS)
26/01/2026
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Activities Administration Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 5,911 3,115 - - - 9,026 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Paul Smith Denise Stenner |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval | |||
| Paul Smith | 25/01/2026 | ||
| Denise Stenner | 25/01/2026 |
CCXX R2 accounts (SS)
26/01/2026
2