## **Trustees' Annual Report for the period**
**From**
Period start date Period end date 01 07 2024 30 06 2025 **To**
## Section A Reference and administration details
**Charity name** GILLINGHAM, MERE & SHAFTESBURY LIONS CLUB **Other names charity is known by** GMS LIONS **Registered charity number (if any)** 1176099 **Charity's principal address** 27 Briar Close Gillingham Dorset **Postcode SP8 4SS**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Lynne Gray|President|||
||Janet Davies|Secretary|||
||Paul Smith|Treasurer|||
||Denise Stenner||||
||Brian Anderson||||
||Andrew Snell||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
- Type of governing document (eg. trust deed, constitution)
How the charity is constituted
CIO Association Constitution
Trust
- (eg. trust, association, company)
Volunteer vetting and voting (election) Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Club Policies:
The Club has written policies covering a number of topics and these are annexed to the Club By-Laws.
The policy topics are:
- Complaints
- Child Protection and Vulnerable Persons
- Grant Making
- Conflict of Interest
- Risk Management
- • Volunteers
- Data Protection
Willingness to act as a Trustee.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
THE OBJECTS OF THE CLUB ARE SUCH PURPOSES AS ARE EXCLUSIVELY CHARITABLE IN ENGLAND & WALES, INCLUDING IN PARTICULAR: 1. THE ADVANCEMENT OF CITIZENSHIP BY.
WELFARE OF THE COMMUNITY;
2. PROMOTING THE VOLUNTARY SECTOR FOR THE PUBLIC BENEFIT BY ASSOCIATING WITH LOCAL AUTHORITIES IN A COMMON EFFORT TO ADVANCE EDUCATION AND PROVIDE FACILITIES IN THE INTERESTS OF
March **2012**
**TAR**
2
SOCIAL WELFARE FOR RECREATION OR OTHER LEISURE TIME OCCUPATION TO IMPROVE THE CONDITIONS OF LIFE OF PEOPLE IN LOCAL, NATIONAL AND INTERNATIONAL COMMUNITIES. 3. PROMOTING VOLUNTEERING.
4. THE RELIEF OF POVERTY AND THE RELIEF OF THOSE IN NEED IN PARTICULAR BY PROVIDING HUMANITARIAN AID AND DISASTER RELIEF.
5. THE ADVANCEMENT OF HEALTH OR THE SAVING OF LIVES BY PREVENTING AVOIDABLE BLINDNESS, ASSISTING DISABLED PEOPLE TO LEAD INDEPENDENT LIVES OR HELPING TO PREVENT OR MANAGE HEALTH ISSUES.
6. PROMOTING FOR THE BENEFIT OF THE PUBLIC THE CONSERVATION PROTECTION AND IMPROVEMENT OF THE PHYSICAL AND NATURAL ENVIRONMENT.
7. PROMOTING COMMUNITY PARTICIPATION IN HEALTHY RECREATION.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public** benefit **)**
1. Citizenship: The trustees have maintained the projects covering Lions Clubs International ‘Young leaders in Service (YLIS), and the support for youth organisations.
2. Promoting the Voluntary Sector: The development of relationships with local authorities, agencies and other charitable organisations has continued and the fund raising and community service activities have been maintained. This is aimed at co-operation at service events and to enable grants to other charities and individuals.
3. Promoting Volunteering: Recruitment of new members, supporters and volunteers has continued with new members being attracted.
4. Relief of Poverty: This has been mainly achieved though individual hardship grants.
5. Advancement of Health: This has been achieved mainly through the ‘Message in a Bottle’ projects as well as fund raising and donations to Lions international programmes for water and sight. The club has continued with its support for local amenity programmes in the local area.
6. Healthy Recreation: The club has continued in its support to other organisations by providing marshals for outdoor events where requested.
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
The club provides support in the form of marshals to the local agricultural show and other outdoor events such as half-marathons, which promotes healthy outdoor activities and appreciation of the local community.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- Section D Achievements and performance 1. Provide financial support to local Lions clubs in countries where
- **Summary of the main** aid is required.
- **achievements of the charity** 2. Taking part in and laying Royal British Legion Poppy Wreaths.
- **during the year** 3. Holding fundraising events and provide financial support for both the Wiltshire and Somerset & Dorset Air Ambulances.
- 4. Provision of equipment to a local Carer Support.
5. Provide financial contribution to Julia’s House charity.
6. Provide financial support to Rendezvous, a local teenage/young persons mental health and wellbeing group.
7. Provide financial support to local youth clubs.
8. Contribute to Children with Cancer appeal and Childhood Cancer. 9. Provide financial support to for local hospice care. 10. Providing ‘Father Christmas’ for families to visit in Gillingham, Mere, Shaftesbury, throughout December.
11. Provide financial support to Hipp!!Bones – a targeted youth club for young people with special needs.
12. Provide financial support to Mosaic, a local child bereavement charity.
13. Support for local Carnival clubs. 14. Provision of Message in a Bottle to local surgeries and pharmacies.
March **2012**
**TAR**
4
## **Section E Financial review**
The Club maintains a Deposit account reserve which is managed through **Brief statement of the** the Charity and/or Fund-Raising accounts to mitigate against unforeseen **charity’s policy on reserves** circumstances and emergency grants.
**Details of any funds materially in deficit**
NIL
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Denise Patricia Stenner Paul Smith **Position (eg Secretary, Chair,** Treasurer **etc)**[Welfare Chairman ] **Date** 25/01/2026
March **2012**
**TAR**
5
**Charity Name Gillingham, Mere & Shaftesbury Lions Club**
**No (if any) 1176099**
## **Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **To from** 01/07/2023 30/06/2024
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
**Fund Raising Activities**|**-**||**-**||**-**||**-**||**4,166**|
|Donations|**1,250**||**-**||**-**||**1,250**||**-**|
|Race Night|**2,788**||**-**||**-**||**2,788**||**-**|
|HMRC Tax refund|**1,022**||**-**||**-**||**1,022**||**-**|
|Xmas Collection|**3,508**||**-**||**-**||**3,508**||**-**|
|Raffles|**415**||**-**||**-**||**415**||**-**|
|Quizes|**2,741**||**-**||**-**||**2,741**||**-**|
|Interest|**72**||||||**72**|||
||**-**||**-**||||**-**|||
|**Administration**|||||||||**4,285**|
|Subscriptions|**1,337**||**-**||||**1,337**|||
|Insurance|**105**||||||**105**|||
|Social|**-**||**-**||||**-**|||
|Donations|**65**||||||**65**|||
|Tail Twister fines|**223**||||||**223**|||
|Charter 2024|**1,984**||**-**||**-**||**1,984**||**-**|
|**_Sub total_**_(Gross income for AR)_|**15,510**||**-**||**-**||**15,510**||**8,451**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**8,451**|
|||||||||||
|
**Community Services**|**-**|
|**-**||**-**||**-**||**5,552**|
|LCIF|**-**||||**-**||**-**||**-**|
|International Aid|**-**||||**-**||**-**||**-**|
|Youth Support|**568**||||**-**||**568**||**-**|
|National Charities|**1,632**||||||**1,632**|||
|Local Charitites and Personal Grants|**9,089**||||||**9,089**|||
|Fund Raisingequipment and expenses|**3,187**||||||**3,187**|||
|Insurance|**105**||||||**105**|||
|||||||||||
|**Administration**|**-**||**-**||**-**||**-**||**4,498**|
|Members dues and expenses|**1,852**||**-**||**-**||**1,852**||**-**|
|Hall Rent|**462**||**-**||**-**||**462**||**-**|
|Charter 2024 and socials|**2,055**||**-**||**-**||**2,055**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**18,950**||**-**||**-**||**18,950**||**10,050**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**10,050**|
|||||||||||
||**- 3,440**||||||||**- 1,599**|
||**-**||||||||**-**|
||**12,466**||||||||**-**|
||**9,026**||||||||**- 1,599**|
CCXX R1 accounts (SS)
26/01/2026
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Activities
Administration
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**5,911**
**3,115**
**-**
**-**
**-**
**9,026**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Paul Smith
Denise Stenner|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Paul Smith|25/01/2026|
|||Denise Stenner|25/01/2026|
CCXX R2 accounts (SS)
26/01/2026
2