York City of Sanctuary Charity Number 1176094 Financial Statements for the year ended 31st March 2023 Charity accounts preparation & independent examination service
York City of Sanctuary Charity Number 1176094 Contents Index Page Report of the trustees Independent examinerfs report Receipts & payments accounts Statements of assets and liabilities Notes to the accounts 10
York 5(INCTIICIR Trustees Annual Report; 1st April 2022 to March 31st 2023 Full name of charity; York City of Sanctuary Registered Charity number; 1176094 Objectives and Activities to advance the education of the public in generol about the issues relating to refugees and those seeking asylum to advance the education and tralnlng of those seeklng asylum and those granted refugees status and their dependents in need thereof so as to advan them in life and assist them to adapt within a new community the promotion of equality and diversity for the publlc beneflt by promoting activitles to foster understanding between people from dlverse bad<grounds A summary of the maln actlvltles In relatlon to those purposes for the publlc benefit, in particular, the actlvltiesi projects or servlces Identlfled In the accounts Advocacy servlces provide support and flnanclal aid, aSsiSng asylum seekers and refugees to be provlded wlth legal advlce, to make appllcations for houslng, other publlc beneftts, student loans, and applications for UK citlzenship. ESOL service tutors provlde English les50n5 In dty wlde locations, and provlde referrals to advanced and online language courses. The Compass programme gathers and dellvers household goods, clothing, and other items identified as basic needs for refugees and asylum seekers as they enter and adapt within the community. Homestay progrdmme Identlfles and provldes short term safe and secure accommodatlon In York for asylum seekers and families awalting the outcome of thelr appllcatlon for refugee status. Public engagements include presentations and speaking engagements in schools, universities, faith communities, at civic occasions. and to a wide range of voluntary organisations. Matters raised by our speakers indude equalty and diversity. The public in generdl, and the charfity's Ilst of supporters, are informed about Issues relatlng to refugees and those seeking asylum through our website. regular newsletters, engagement with the local media, and social media presence, such as FaboOk. The Trustees consider that they have complied with their dutles to have due regard to the public benefit guidance published by the Charity Commission.
Achlevements and performance in 2022-2023 The Board of Trustees met 3 tlmes during the year, and also held the AGM in November 2022. Officers of the Board meet Infomially on a frequent basls. to carry out the administrBtion and oversee flnancial affairs of the charrty. The Compass programme included provision for Ukralnlan fijgeeS coming to Stay wlth hosts In York from April 2022. By March 2023 that number had grown to 3SO. The Charity works closely wlth York city Council, Refugee Athon York. and other l¢xal agencles, Induding housing services, to ensure that Ukrainian refugees have suttable hosting arrdngements whith meet thelr needs. Welcome packs are provlded for the chlldren who come, and other essential items such as UK Sim cards are made available. In December 2022, 450 asylum seekers were placed in a York hotel. Compass appeals successfully gathered essentlal dothlngi welcome packs for those arriving in the aty, and other items Identified as Important to thelr well- belng, Indudlng cydes for transport. Those accommodated In the hotel are monitored to ensure they are provlded wlth a safe, healthy, and secure environment. A weekly meetlng wa5 held of all front Ilne agenaes, and the company responslble for overseelng the contrattual ccommodatr'on at the hotel was a150 represented. Home Office representatives occasionally attend meetlngs. Whilst hotels are not an Ideal location for asylum seekers, the cirrumstances and welfare of those housed In York are greatly improved by the actions and commltment of our charlty and our partner5. ESOL tutors continue providing lessons a0$5 the clty, wlth referrals to commended online courses proving helpful during the year. A further 37 Indlviduals seeking asylum, leave to remaln permanently in the UK, clalming benefits, or applylng for UK cltizenship were also supported by the charity. The Homestay programme provlded 243 emergency bed nlghts for asylum Seekers in the clty. They were assured of a local, safe and secure environment, at a time when Asylum Support houslng was severely overcrowded and people were being held in fonner militsry barracks or hotels. As our financial year began in April 2022, the War in Ukraine was one month old. We have received more refugees in York over the past year. than at any tlme in the short history of our charity. Because of the close links with our partners, which we have worked hard to create, we are confident of conb"nuing to deliver the support developed over the past year. Thi5 will protect the well-being and safety of new and exlsting sanctuary seekers. York will continue to live up to its national status as a City of Sanctuary.
Financlal Review The charity's financial position at 31st March 2023 was as follows. Income for the year totals £93,845 of which £3,413 was donated by individuals. £25,523 was given by faith and community groups and £2909 from fund raising. Grants for restritted funds amounted to £62,000. Over the year, 90010 of payrnents were used to deliver support and assist the needs of individuals and familie5. Retained funds for 2023 stood at £79,919 (2022- £23,034). Funding met the needs of those using our servlces over the year. The non- financial support from volunteers far exceeds the financial output we are able to offer. We expect to meet all commitments on spendlng for the planned progrdmmes in 2023-24. Increased demand on our services as a result of the arrival of Ukrainian refugees means the need to malntain our increased income for the year ahead. Funding is assured to enable us to provlde spedflc and dedicated work wlth Ukralnlans In York. Appllcations for grants, fundraising and other donations are in hand. The Charlty pollcy on holding reserves and why they are held Malntaining a reserve enables us to guarantee tontinulty of work over the next 12 months. The amount of reseNes held at 31st Marrh 2023 was Increased to £35000. The figure is subject to review by the Trustees, dependent on assessment of essential runnlng costs of the chanty. The charity does not have a policy of holding zero ServeS. There are no funds materially in deficit as of 31st March 2023. Uncertainties about the charlty contlnulng as a golng concern The Trustees are confldent that there are no concems about the charfty golng forward Into 2023-234. Structurei governance and management A descrlptlon off the Ch•rlty s trusts The type of governing document Is Association of Model Constitution The charity is constituted as a CIO with voting members other than its charity trustees. Trustee selertlon method4 Includlng detalls of and constitutlonal provlslons Includln9 electlon to post and name of any peftson or body entitled to appoint one or more trustees Applicants to Trusteeship complete an application form, and provide a CV to the Board. Those interviewed and selected are nominated and elected at the Annual General Meeting. The term of office is a 3 year period. The Board may number up to 9 members, and three retire each year at the AGM. Trustees may seek re-ele(tion and serve three consecutive periods before retiring for at least one year. In the event of vacancles. Trustees may be co-opted to the Board and seek nomination and elertlon at the next avallable AGM.
Reference and Admlnistration details Charlty s full name York City of Sanctuary It has no other names Principal address 10 Burniston Grove, Tang Hall Lane. York YOIO 3RP Bank; The Co-operative Bank Sort Code; 08-92-99 Account Number 65847664 Names of the Trustees managing the charlty durfng perlod 1st Aprll 2022 - 31st March 2023 Name Office held Chair of the Board Ahmed Khaleel Claire Newhouse Paul Wordsworth Dee Boyle Rasha Ibrahim Treasurer Co-ordinator Rebecca Russell Rose Berl Prof.Richard Bourne Oksana Jacecznyk Elected 2411112022 Elected 2411112022 Declaration The Trustees declare that they have approved the Trustees Annual Report and Accounts for the year April 1st 2022 - March 31st 2023 Signature Full name Position held Date of signing
Independent examlnerfs report to the trustees of York City of Sanctuary I report on the accounts of: York City of Sanctuary For the year ended: 31st March 2023 Which are set out on pages 5 to 8 Responslblllties and basls of report A5 the charlty trustees of the Trust you are responsible for the preparation of the accounts In accordance wlth the requlrements of the Charitles Att 2011 ('the Act'}. I report In respect of my examination of the Char5ty's accounts carrfied out under settion 145 of the 2011 Act and in carrying out my examination I have followed all the applicable D1ctIonS given by the Charity commion under secknon 145{5)(b) of the Act. Independent examlnerfs statement have completed my examination. I confirm that no material matters have come to my attentlon in connettion with the examination giving me cause to believe that In any material respect: accountlng records were not kept In respect of the Thist as required by sertion 130 of the Art,. or the accounts do not accord with those records I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. 05109r2023 Karen Wood (ACMA) Outsource independent examination SeiCe The Hiscox Building Peasholme Green York YOI 7PR Date
York City of Sanctuary Recelpts & Payments Accounts for the year ended: 31st March 2023 Unrestricted Restricted 2023 funds funds Total funds 2022 Total funds Receipts Individual donations 3,399 14 3,413 6,724 Other donations 25,523 25,523 970 Grants reaeved 62,000 62,000 Fundralsing activities & events 2,909 2,909 200 Total recelpts 31,831 62.014 93,845 7.894 Payments Event & project costs 1,195 75 1,270 368 Trainlng fees 150 150 ESOL teaching 1,165 1,165 Insurance 171 171 171 ICO membershlp 40 40 FundraSsing expenses 398 398 Consultancy 30,196 30,196 Rent & room hire 1,798 1,798 677 Support for individuals 400 400 3,219 Review of accounts 180 Tax complets'on & filing 480 480 Vehicle hlre, travel & expenses 605 107 712 Total payments 6,432 30,528 36.960 4.435 Net of receipts/(payments) 25.399 31.486 56.885 3.459 Transfers between funds Balance brought forward Balance carried forward 23,034 23,034 19,575 48.433 31.486 79,919 23,034
York City of Sanctuary Statement of Assets and Llabllltles at: 31st March 2023 Unrestricted Restricted 2023 funds funds Total funds 2022 Total funds Assets Cash at bank and in hand Current bank account 48,433 31.486 79,919 23,034 Unrestrfcted Restrlcted 2023 funds funds Total funds 2022 Total lunds LiJbllltle8 Independent revlew fee 330 330 90 330 330 90
York City of Sanctuary Notes to the accounts for the year ended 31st March 2023 l. Basis of Accounts The Trustees have tsken advantage of settion 144 (2) of the Charlties Act 2011 and prepared the accounts on a receipts and payments basis. 2. Restrlcted Income funds Fund name Purpose YUST Supporting Ukralnlan refugees In York Supportlng refugee resettlement in York Two Ridlngs Balance Incoming ReSoUrS Transfers Balance blfwd resources expended clfwd YUST 60,014 30,528 29,486 o Rldlngs 2,000 2,000 Total restrlcted funds 6I014 30,528 31,486 Totsl unrestrlcted funds 23,034 31,831 6.432 48,433 Total funds 23.034 93,845 36.960 79,919 Approval of accounts for the year ended 31st March 2023 The report and accounts were approved at a meeting of the trustees held on Date /ii / I&"LR Signed for and on behalf of the trustees Date All IcH.ALCÉ Print name Position (e.g. Chair etc)