2022-03-31-accounts

Orchard Saturday Club Trustees’ Annual Report to the Charity Commission for the period 1st April 2021 – 31st March 2022

Introduction

Orchard Saturday Club is a very small Devon based charity which provides respite care and short breaks for children with profound additional needs. Individual placement for most children is via the social services department of the Local Authority which contracts the Club to provide respite that meets each child’s needs. A few children are funded by their parents.

Aims and values

At Saturday Club every child attending is valued and takes part in all the activities, gaining independence, social skills and confidence whilst having fun.

Governance

The full committee of 5 Trustees, including 2 parents and the Treasurer, normally meets four times a year, receiving reports from the manager, the administrator, and the Trustee who sets and monitors the Club’s annual budget. Since the onset of the Covid pandemic all such contact has been handled remotely via online meetings, email, telephone etc. Committee members also liaise regularly in smaller groups, including with representatives of Devon County Council, the Club’s Independent Accounts Examiner and the Club manager. All staff receive at least the living wage. Staff pay is reviewed annually. Policies are continually under review.

The Club is financially secure. The main source of income is from the placement fee for each child. This was increased from 1[st] April 2020 to ensure that the anticipated increase in costs would be covered. Rent, staff and transport costs have increased very significantly over recent years and it is necessary to keep the fee level under review to take account of this. The Club has also received donations from a range of sources in the past, although the level of donations dropped during the current year. This has not caused any financial problems because the level of activity in the Club has returned to pre-Covid levels.

Club operation

Because of Covid the Club has continued to operate a flexible attendance policy. Nevertheless Club activities have largely returned to pre-Covid level, including external trips, while allowing parents to choose when to make use of the Club.

Staffing continued to be stable. There is an annual programme of ongoing professional development. Any staff vacancies have been successfully filled and one-to-one staff support is provided for every child. The children continue to enjoy a wide range of activities and experiences, making good gains in personal confidence, autonomy and interpersonal skills. Club policies are regularly reviewed. They can be viewed on the Club’s website, orchardsaturdayclub.co.uk, as can pictures of the Club’s activities.

Orchard Saturday Club Trustees January 2023

Orchard Saturday Club Statement of Financial Activities For the Year Ended 31st March 2022

Notes Incoming resources Fee income 2 Deposit Account interest Children in Need Grants and Donations 3 Government Furlough Scheme Outgoing resources Direct Charitable expenditure Rent Staff costs Transport Activities and outings(including refreshments) Equipment Ofsted Car mileage and parking Staff training Health, safety & hygiene DBS checks Hoist maintenance Management and Administration Insurance Payroll Accountancy Printing, postage, stationery and telephone Staff t-shirts/sweatshirts Gifts & presentations Staff dinners Advertising Memberships/subscriptions Repairs Net (outgoing)/ incoming resources 5	31/03/2022 Total £ 61,533.40 1.64 52.74 363.21 61,950.99 46,012.60 7,833.00 6,966.78 114.00 1,077.31 73.88 128.00 402.00 62,607.57 441.06 1,363.20 247.50 131.11 442.74 57.94 25.00 24.99 210.00 65,551.11 (3,600.12)	31/03/2021 Total £ 62,386.00 7.41 5,659.35 6,705.08
		74,757.84
		5,700.00 52,710.00 2,853.09 2,108.43 114.00 288.66 84.53 320.00
		64,178.71 407.04 1,683.60 235.50 529.14 15.99 109.52
		67,159.50
		7,598.34

			31t03t2022	31t03t2021
		Notes	g	f
Fixed Assets		1
Cu{re[tAssgts
Cash atBankandinhand
Community A/Cleozosore1 BusinessPremiumA/C1+oosssos) BusinessPremiumA/Claoosszre;			71,025.47 10,395.03 6,109.04	74,467.60 10,393.99 6,109.44
Pettycash float			-42.64	146.64
Cash advance		4	836.35	806.70
			88,313.25	91,913.37
Reserves		5
GeneralFund DesignatedFund			95,156.34 3,156.91	88,756.46 3,156.91
			88,313.25	91,913.37
Approvedbythe	Board on	2-7" i,'Le'L3
ii v	ft,.<aab--$- Trustee
ftrl		1
	.a;*'r'::;i'....	Trustee

Orchard Saturday Club Notes to the Accounts For the Year Ended 31st March 2022

Note 1 - Accounting Policies

The accounts have been prepared on the Receipts and Payments basis.

The group is a registered Charitable Incorporated Organisation and as such is governed by the

Charities Act 2011 and subordinate legislation including: Charitable Incorporated Organisations Regulations 2012 and Charitable Incorporated Organisations (Consequential Amendments) 2012 and 2017.

The Charity also complies with the Charities (Protection and Social Investment ) Act 2016 and the Trustees Acts 1925, 2000

Under the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 it is classed as a small charity since the gross income or expenditure do not exceed £250,000 per annum. As a result

of this, the group has taken advantage of preparing the financial statements on the more simplified basis of receipts and payments.

All Income, including grants is recorded when received.

All Expenditure is recorded when paid.

Grants or donations made with a specific purpose are accounted for as designated funds The value of any voluntary help received is not included in the accounts but is described in the trustee's annual report.

The Club has no fixed assets

Note 2 - Fee income

Note 2- Fee income Devon County Council Direct funding by parents These funds are unrestricted. Note 3- Grants and Donations Amazon Smile	£ 25,837.50 35,695.90
	61,533.40
	52.74
	52.74

Unless otherwise stated, donations were not made for designated purposes

Note 4 - Cash advance

Payment made to bank account held by Club secretary to fund petty cash.

Note 5- Reserves Opening balance as at 1/4/21 Net outgoing resources Closing balance as at 31/3/22	General Fund £ 88,756.46 (3,600.12) 85,156.34	Designated Fund £ 3,156.91 3,156.91	Total £ 91,913.37 (3,600.12)
			88,313.25

Money from the Designated Fund is to spent at the discretion of the Orchard Saturday Club Committee

hard turda Club nde ndent Examinerfs Re ort ear ended 31 March 2022 Chari no: 1176093 I rep(xt to trusteés on my eX￿1nati￿ of the accnunts of Orchwd S8turday Club for year er¥Jed 31 March 2022. R•spMsibllitl68 and ba•ls of r•port As the charrty's trustees, you r8sponsible for the weparation of the accounts In ac(xKdm with the requKements ot the CharitKgs Act 2011 ('the Act.) I re￿ in respoct ￿ my 0X￿￿t￿)n of the a￿)unt$ carr￿1 c#Jt under sedIC￿ 145 of the 2011 Act arKI n caryirvJ c￿rt my eX￿inal￿￿. I have fOlk)W￿ 811 the applicable Di￿110nS giV9n by the Chwty C￿lMI5s￿Jn under Sect￿￿ 14515)(b) of Ihe Act. Ind•pend•nt •xamln•fs 3tst•m•nt I have completed my ex8minatWi. I confim that no m8terial mattws have come to my attention in connect)n wth examination which gives me cause to believe that in, any material resp8Ct: the a¢cwrtirYJ re(xxds wwe kept in 8¢COrda￿ with section 130 of the Chant￿S Act.. the accwnts dKI not acccd wrth the 8ccountng records., or the accounts dKJ n¢A comply wrth tho aPpI￿8b19 requir8ments conc8ming the form arKI content of th8 acc¢?￿18 set Cmjt in the Chwitbos (Accounts and Reports} Rowlations 2QX)8 otlw thw rwwTement that the accounts gFve a 'true arKJ fair, view ss not • matter CCffiSNJwed as Dart of an fftdepe￿t examination. I fwe Th) (x*wns ar¥J have CWi8 auoss no othw matters ￿ cOnr￿￿K)n wrth the examination to whith 8ttention stK>ukl be drawn n this report in order to enable a proper Underst￿ry aCCo￿t3 to be roach&J. 2023 Elizabeth M BThk8 Wtyke Okehampton DOV￿ EX20 2PL