**Orchard Saturday Club Trustees’ Annual Report to the Charity Commission for the period 1st April 2021 – 31st March 2022**
## **Introduction**
Orchard Saturday Club is a very small Devon based charity which provides respite care and short breaks for children with profound additional needs. Individual placement for most children is via the social services department of the Local Authority which contracts the Club to provide respite that meets each child’s needs. A few children are funded by their parents.
## **Aims and values**
At Saturday Club every child attending is valued and takes part in all the activities, gaining independence, social skills and confidence whilst having fun.
## **Governance**
The full committee of 5 Trustees, including 2 parents and the Treasurer, normally meets four times a year, receiving reports from the manager, the administrator, and the Trustee who sets and monitors the Club’s annual budget. Since the onset of the Covid pandemic all such contact has been handled remotely via online meetings, email, telephone etc. Committee members also liaise regularly in smaller groups, including with representatives of Devon County Council, the Club’s Independent Accounts Examiner and the Club manager. All staff receive at least the living wage. Staff pay is reviewed annually. Policies are continually under review.
The Club is financially secure. The main source of income is from the placement fee for each child. This was increased from 1[st] April 2020 to ensure that the anticipated increase in costs would be covered. Rent, staff and transport costs have increased very significantly over recent years and it is necessary to keep the fee level under review to take account of this. The Club has also received donations from a range of sources in the past, although the level of donations dropped during the current year. This has not caused any financial problems because the level of activity in the Club has returned to pre-Covid levels.
## **Club operation**
Because of Covid the Club has continued to operate a flexible attendance policy. Nevertheless Club activities have largely returned to pre-Covid level, including external trips, while allowing parents to choose when to make use of the Club.
Staffing continued to be stable. There is an annual programme of ongoing professional development. Any staff vacancies have been successfully filled and one-to-one staff support is provided for every child. The children continue to enjoy a wide range of activities and experiences, making good gains in personal confidence, autonomy and interpersonal skills. Club policies are regularly reviewed. They can be viewed on the Club’s website, orchardsaturdayclub.co.uk, as can pictures of the Club’s activities.
_Orchard Saturday Club Trustees January 2023_
## **Orchard Saturday Club Statement of Financial Activities For the Year Ended 31st March 2022**
|Notes
**Incoming resources**
Fee income
2
Deposit Account interest
Children in Need
Grants and Donations
3
Government Furlough Scheme
**Outgoing resources**
**Direct Charitable expenditure**
Rent
Staff costs
Transport
Activities and outings(including refreshments)
Equipment
Ofsted
Car mileage and parking
Staff training
Health, safety & hygiene
DBS checks
Hoist maintenance
**Management and Administration**
Insurance
Payroll
Accountancy
Printing, postage, stationery and telephone
Staff t-shirts/sweatshirts
Gifts & presentations
Staff dinners
Advertising
Memberships/subscriptions
Repairs
Net (outgoing)/ incoming resources
5|**31/03/2022**
**Total**
£
**61,533.40**
**1.64**
**52.74**
**363.21**
**61,950.99**
**46,012.60**
**7,833.00**
**6,966.78**
**114.00**
**1,077.31**
**73.88**
**128.00**
**402.00**
**62,607.57**
**441.06**
**1,363.20**
**247.50**
**131.11**
**442.74**
**57.94**
**25.00**
**24.99**
**210.00**
**65,551.11**
**(3,600.12)**|31/03/2021
Total
£
62,386.00
7.41
5,659.35
6,705.08|
|---|---|---|
|||74,757.84|
|||5,700.00
52,710.00
2,853.09
2,108.43
114.00
288.66
84.53
320.00|
|||64,178.71
407.04
1,683.60
235.50
529.14
15.99
109.52|
|||67,159.50|
|||7,598.34|
##
||||31t03t2022|31t03t2021|
|---|---|---|---|---|
|||Notes|g|f|
|Fixed Assets||1|||
|Cu{re[tAssgts|||||
|Cash atBankandinhand|||||
|Community A/Cleozosore1
BusinessPremiumA/C1+oosssos)
BusinessPremiumA/Claoosszre;|||71,025.47
10,395.03
6,109.04|74,467.60
10,393.99
6,109.44|
|Pettycash float|||-42.64|146.64|
|Cash advance||4|836.35|806.70|
||||88,313.25|91,913.37|
|Reserves||5|||
|GeneralFund
DesignatedFund|||95,156.34
3,156.91|88,756.46
3,156.91|
||||88,313.25|91,913.37|
|Approvedbythe|Board on|2-7" i,'Le'L3|||
|ii
v|ft,.Trustee||||
|ftrl||1|||
||.a;*'r'::;i'....|Trustee|||
## **Orchard Saturday Club Notes to the Accounts For the Year Ended 31st March 2022**
## **Note 1 - Accounting Policies**
The accounts have been prepared on the Receipts and Payments basis.
The group is a registered Charitable Incorporated Organisation and as such is governed by the
Charities Act 2011 and subordinate legislation including: Charitable Incorporated Organisations Regulations 2012 and Charitable Incorporated Organisations (Consequential Amendments) 2012 and 2017.
The Charity also complies with the Charities (Protection and Social Investment ) Act 2016 and the Trustees Acts 1925, 2000
Under the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 it is classed as a small charity since the gross income or expenditure do not exceed £250,000 per annum. As a result
of this, the group has taken advantage of preparing the financial statements on the more simplified basis of receipts and payments.
All Income, including grants is recorded when received.
All Expenditure is recorded when paid.
Grants or donations made with a specific purpose are accounted for as designated funds The value of any voluntary help received is not included in the accounts but is described in the trustee's annual report.
The Club has no fixed assets
## **Note 2 - Fee income**
|**Note 2- Fee income**
Devon County Council
Direct funding by parents
These funds are unrestricted.
**Note 3- Grants and Donations**
Amazon Smile|£
25,837.50
35,695.90|
|---|---|
||61,533.40|
||52.74|
||52.74|
Unless otherwise stated, donations were not made for designated purposes
## **Note 4 - Cash advance**
Payment made to bank account held by Club secretary to fund petty cash.
|**Note 5- Reserves**
Opening balance as at 1/4/21
Net outgoing resources
Closing balance as at 31/3/22|General
Fund
£
88,756.46
(3,600.12)
85,156.34|Designated
Fund
£
3,156.91
3,156.91|Total
£
91,913.37
(3,600.12)|
|---|---|---|---|
||||88,313.25|
Money from the Designated Fund is to spent at the discretion of the Orchard Saturday Club Committee
hard
turda Club
nde
ndent Examinerfs Re
ort
ear ended 31 March 2022
Chari
no: 1176093
I rep(xt to trusteés on my eX1nati of the accnunts of Orchwd S8turday Club for
year er¥Jed 31 March 2022.
R•spMsibllitl68 and ba•ls of r•port
As the charrty's trustees, you r8sponsible for the weparation of the accounts In
ac(xKdm with the requKements ot the CharitKgs Act 2011 ('the Act.)
I re in respoct my 0Xt)n of the a)unt$ carr1 c#Jt under sedIC 145 of the
2011 Act arKI n caryirvJ crt my eXinal. I have fOlk)W 811 the applicable Di110nS
giV9n by the Chwty ClMI5sJn under Sect 14515)(b) of Ihe Act.
Ind•pend•nt •xamln•fs 3tst•m•nt
I have completed my ex8minatWi. I confim that no m8terial mattws have come to my
attention in connect*)n wth examination which gives me cause to believe that in, any
material resp8Ct:
the a¢cwrtirYJ re(xxds wwe kept in 8¢COrda with section 130 of the
ChantS Act..
the accwnts dKI not accc*d wrth the 8ccountng records., or
the accounts dKJ n¢A comply wrth tho aPpI8b19 requir8ments conc8ming the form
arKI content of th8 acc¢?18 set Cmjt in the Chwitbos (Accounts and Reports}
Rowlations 2QX)8 otlw thw rwwTement that the accounts gFve a 'true arKJ fair,
view ss not • matter CCffiSNJwed as Dart of an fftdepet examination.
I fwe Th) (x*wns ar¥J have CWi8 auoss no othw matters cOnrK)n wrth the
examination to whith 8ttention stK>ukl be drawn n this report in order to enable a proper
Understry aCCot3 to be roach&J.
2023
Elizabeth M BThk8
Wtyke
Okehampton
DOV EX20 2PL