2023-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2020 to 31[st] December 2020

Charity name: BATH MEDICAL MUSEUM

Charity registration number: 1176084

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	The object of the CIO is:  For the benefit of the public, to establish and maintain a museum of the history of medicine in the City of Bath from the Medieval to the Modern.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	 Conserving a collection of artefacts, documents and images relating to the medical history of the city of Bath;  Liaising with the Royal United Hospital Foundation Trust in relation to those collection items owned by the Trust;  Expanding the collection, particularly by means of donated items;  Enabling public digital access to view the collection to increase their knowledge of specific items and of the context of the medical history of Bath.  Having specific regard to the history of the Royal National Hospital for Rheumatic Diseases where the museum collection was located until Autumn 2019.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity	The trustees’ consideration and decision making has had regard to the guidance issued by the Charity Commission on public benefit.

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Commission on public benefit

Additional information

Volunteers’ contributions have been key to the functioning of the Museum, including the Contribution made by following activities: volunteers Museum Director Curation Cataloguing and photographing the collection Fundraising strategy Accountancy and Financial Review A number of these roles were carried out by post graduate students from Bath Spa University, particularly those studying for the MA in Heritage Management.

Achievements and Performance

In summary:

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

By January 2020, Bath Medical Museum (BMM) was located at premises owned by the Pulteney Practice at 35 Gt Pulteney St, Bath (subsequent to relocation from the Royal National Hospital for Rheumatic Diseases). The Pulteney Practice generously made the premises available on a service charge basis. A number of paintings and large artefacts were on display in the Pulteney Practice premises.

In common with other public – facing organisations, BMM was significantly affected by the radical restrictions introduced by the Government in March 2020 to address the Covid 19 pandemic. Plans to enable groups of adults or

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	school students to view collection items or to benefit from talks on medical history topics had to be shelved and the focus of trustees was necessarily on digital access to the Museum, as far as it could be progressed in this challenging period. In the context of the transition to become a ‘virtual’ Museum, trustees agreed to work jointly with representatives from the University of Bath and the Bath Royal Literary and Scientific Institute to develop digital 3D models of the historic Royal National Hospital for Rheumatic diseases that could potentially be accessed via the BMM website. The models will show the RNHRD in 1742 and in 2019 This initiative would contribute to promoting the heritage of the RNHRD in a period when the historic building was subject to development.
Financial Review
Review of the charity’s financial position at the end of the period	Unrestricted cash funds as at 31/12/2020 were £6951. Liabilities at 31/12/2020 were £2,187_._
Statement explaining the policy for holding reserves stating why they are held	The Trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation. Regular financial reviews are conducted and expenditure is only approved by the Trustees when funds are available.
Amount of reserves held	Funds are held to cover committed expenditure such as website design and maintenance.

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Additional information

Additional information
The charity’s principal sources of funds (including any fundraising)	The principal source of funds in 2020 were donations, legacies and grants.
A description of the principal risks facing the charity	The over - riding risk facing the charity in 2019 was the need to identify a new, suitable and cost- effective location for the Museum. The context was the pending development of the Royal National Hospital for Rheumatic Diseases at Upper Borough Walls, Bath, after the sale of the Hospital buildings to a private developer. Other risks were generic to small museums, namely issues of volunteer capacity and continuity, together with ensuring sufficient care, maintenance and security of the collection.

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Structure, Governance and Management

Structure, Governance	and Management
Description of charity’s trusts:
Type of governing document	CIO Constitution
How is the charity constituted?	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Trustees are selected on the basis of having relevant knowledge, skills and experience to contribute to the operation of the Museum. Individual trustees may be appointed after identification of a need for specific expertise to be contributed to the Board’s decision making.

Additional information

The charity’s organisational structure and any wider network with which the charity works

Bath Medical Museum is a small charity with a simple structure where volunteers who have responsibility for the museum collection, web design and public engagement report to the Director. These roles are all voluntary. The Accountant and Fund Raiser report directly to trustees. The Trustee Board initiated a membership scheme in November 2019 and a small scale membership was established early in 2020.

Relationship with any related parties

Royal United Hospital (Bath) Foundation Trust – a Collection Loan Agreement was in place in conjunction with the RUH Trust. Pulteney Practice – a base and storage facilities for the Museum collection were secured with the Pulteney GP practice for a service charge fee. Bath Thermae Spa - it had been agreed with the Thermae Spa to pursue the opportunity for joint

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use of the Thermae Spa Visitor Centre but arrangements could not be taken forward in 2020 due to the pandemic restrictions. Bath Spa University – a number of students including Heritage Management MA students have undertaken placements with the Museum. Subsequent to contact with a number of established valuers to check on their specialist Valuation and Insurance of knowledge and fee rates, a valuer from the the Museum Collection Bristol Auction Rooms assessed the collection in July 2019 and provided a report to trustees. The valuation report was the basis of the application for insurance cover to the Ecclesiastical Insurance company. A policy in relation to the collection was agreed with that company in October 2019 and remained in place throughout 2020.

Reference and Administrative details

Charity name	Bath Medical Museum
Other name the charity uses	None
Registered charity number	1176084
Charity’s principal address	Pulteney Practice 35 Great Pulteney St BATH BA2 1JT

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Names of the charity trustees who manage the charity

1 2 3 5 7 8 9 10 11	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Dr Roger Rolls	Chair		Trustee Board appoints all trustees.
	Niall Bowen		Resigned with effect on 12thFebruary2020.
	Judith Coles
	Dr Damian Gardner - Thorpe		Resigned with effect on 12thFebruary2020.
	Emma Robson		Ceased to attend trustees’ Board meetings and was deemed to be no longer a trustee in October 2020.
	Gillian Kersley Ryan
	Dr John Kirkup
	Richard Meunier
	Dr Linda Watts	Secretary

Corporate trustees – names of the directors at the date the report was approved

Director name Roger Lewis Rolls Linda Anne Watts Judith Coles Gillian Kersley Ryan John Kirkup

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Richard Meunier

Paul Thomas

Additional information

Names of advisers

Type of adviser	Name Address	Name Address
Fund Raiser	Kate Lane
Financial Adviser/ Accountant	Kylie Doell
Web Design	Lee Scott	Creative Computing, Bath Spa University

Name of chief executive or names of senior staff members

Stephen Dunning, Museum Director (unpaid volunteer role)

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Linda Watts

Full name(s) Linda Anne Watts

Position (eg Secretary to the Trustee Board Secretary, Chair, etc)

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Date 24th September 2021

Charity Name No (if any) Bath Medical Museum 1176084 Receipts and payments accounts CC16a Period start Period end date For the period from d t To 01-Jan-23 31-Dec-23 Note 1

Section A Receipts and payments

----- Start of picture text -----
Restricted Endowment
Unrestricted funds Total funds Last year
funds funds
to the
to the nearest £ to the nearest £ to the nearest £ to the nearest £
nearest £
A1 Receipts
Donations, legacies and grants 738 - - 738 11,500
Members’ subscriptions - - - - -
Fundraising activities 49 - - 49 126
Activities for generating funds (trading) 54 - - 54 -
HMRC Gift Aid receipt - - - - -
Lectures 175 - - 175 150
Lloyds account 8,000 - - 8,000 -
- - - - -
9,016 - - 9,016 11,776
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 9,016 - - 9,016 11,776
A3 Payments
Printing, postage, stationery and computer
supplies 20 - - 20 -
Fundraising costs (trading activities) 2,148 - - 2,148 1,009
Membership & Associations 150 - - 150 147
Exhibition Expenses - - - - -
3D Min Model 4,470 4,470
Operating Costs 382 - - 382 5,950
E-mail/Internet 320 - - 320 -
Insurance 646 - - 646 222
Other - - - - 505
Trustee Meeting Expenses 125 - - 125 100
Restoration costs 140 - - 140 7,932
Lloyds account 8,000 8,000
Sub total [ 16,401 ] - - 16,401 15,865
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 16,401 - - 16,401 15,865
Net of receipts/(payments) - 7,385 - - - 7,385 - 4,089
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,129 - - 15,129 11,285
Cash funds this year end 7,744 - - 7,744 7,196
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Endowment funds to nearest £ - - - - OK Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Note 3 Date of approval
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B3 Investment assets B5 Liabilities	Bank Account - Barclays Bank Account - Lloyds Petty cash float Details (agree balances with receipts and payments account(s)) Details Total cash funds Details Details Display cabinets Details Mattport - Nov (Paid by K Doell) Mattport - Dec (Paid by K Doell) Lane Fundraising Dec 2023 Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,078.96 - 6,664.76 - - - 7,744 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 12 12 150 - Print Name	Restricted funds to nearest £ - - -
			-
			OK

Notes to the accounts

Note 1

Bath Medical Museum is a Charitable Incorporated Organisation registered with the Charities

Note 2

The accounts have been prepared on a Receipts and payments basis using a template provided by the Charities Commission. This is a recommended template and not a reporting requirement.

Note 3

Liabilities consist of costs incurred during the financial year for which payment was not made prior to 31 Dec 2023