## **Trustees’ Annual Report for the period**
**From 1[st] January 2020 to 31[st] December 2020**
## **Charity name: BATH MEDICAL MUSEUM**
## **Charity registration number: 1176084**
## **Objectives and Activities**
|||
|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|The object of the CIO is:
For the benefit of the public, to
establish and maintain a museum of
the history of medicine in the City of
Bath from the Medieval to the
Modern.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|
Conserving a collection of artefacts,
documents and images relating to the
medical history of the city of Bath;
Liaising with the Royal United Hospital
Foundation Trust in relation to those
collection items owned by the Trust;
Expanding the collection, particularly by
means of donated items;
Enabling public digital access to view the
collection to increase their knowledge of
specific items and of the context of the
medical history of Bath.
Having specific regard to the history of the
Royal National Hospital for Rheumatic
Diseases where the museum collection
was located until Autumn 2019.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|The trustees’ consideration and decision making
has had regard to the guidance issued by the
Charity Commission on public benefit.|
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Commission on public benefit
## **Additional information**
Volunteers’ contributions have been key to the functioning of the Museum, including the Contribution made by following activities: volunteers Museum Director Curation Cataloguing and photographing the collection Fundraising strategy Accountancy and Financial Review _A number of these roles were carried out by post graduate students from Bath Spa University, particularly those studying for the MA in Heritage Management._
## **Achievements and Performance**
In summary:
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
By January 2020, Bath Medical Museum (BMM) was located at premises owned by the Pulteney Practice at 35 Gt Pulteney St, Bath (subsequent to relocation from the Royal National Hospital for Rheumatic Diseases). The Pulteney Practice generously made the premises available on a service charge basis. A number of paintings and large artefacts were on display in the Pulteney Practice premises.
In common with other public – facing organisations, BMM was significantly affected by the radical restrictions introduced by the Government in March 2020 to address the Covid 19 pandemic. Plans to enable groups of adults or
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||school students to view collection items or to
benefit from talks on medical history topics had to
be shelved and the focus of trustees was
necessarily on digital access to the Museum, as
far as it could be progressed in this challenging
period.
In the context of the transition to become a
‘virtual’ Museum, trustees agreed to work jointly
with representatives from the University of Bath
and the Bath Royal Literary and Scientific
Institute to develop digital 3D models of the
historic Royal National Hospital for Rheumatic
diseases that could potentially be accessed via
the BMM website. The models will show the
RNHRD in 1742 and in 2019 This initiative would
contribute to promoting the heritage of the
RNHRD in a period when the historic building
was subject to development.|
|---|---|
|**Financial Review**||
|Review of the charity’s
financial position at the end
of the period|Unrestricted cash funds as at 31/12/2020 were
£6951. Liabilities at 31/12/2020 were £2,187_._|
|Statement explaining the
policy for holding reserves
stating why they are held|The Trustees have examined the charity’s
requirements for reserves in light of the main
risks to the organisation. Regular financial
reviews are conducted and expenditure is only
approved by the Trustees when funds are
available.|
|Amount of reserves held|Funds are held to cover committed expenditure
such as website design and maintenance.|
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## **Additional information**
|**Additional information**||
|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|The principal source of funds in 2020 were
donations, legacies and grants.|
|A description of the principal
risks facing the charity|The over - riding risk facing the charity in 2019
was the need to identify a new, suitable and cost-
effective location for the Museum. The context
was the pending development of the Royal
National Hospital for Rheumatic Diseases at
Upper Borough Walls, Bath, after the sale of the
Hospital buildings to a private developer.
Other risks were generic to small museums,
namely issues of volunteer capacity and
continuity, together with ensuring sufficient care,
maintenance and security of the collection.|
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## **Structure, Governance and Management**
|**Structure, Governance**|**and Management**|
|---|---|
|Description of charity’s
trusts:||
|Type of governing document|CIO Constitution|
|How is the charity
constituted?|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Trustees are selected on the basis of having
relevant knowledge, skills and experience to
contribute to the operation of the Museum.
Individual trustees may be appointed after
identification of a need for specific expertise to be
contributed to the Board’s decision making.|
## **Additional information**
|The charity’s organisational
structure and any wider
network with which the
charity works|Bath Medical Museum is a small charity with a
simple structure where volunteers who have
responsibility for the museum collection, web
design and public engagement report to the
Director. These roles are all voluntary. The
Accountant and Fund Raiser report directly to
trustees.
The Trustee Board initiated a membership
scheme in November 2019 and a small scale
membership was established early in 2020.|
|---|---|
|Relationship with any related
parties|Royal United Hospital (Bath) Foundation Trust –
a Collection Loan Agreement was in place in
conjunction with the RUH Trust.
Pulteney Practice – a base and storage facilities
for the Museum collection were secured with the
Pulteney GP practice for a service charge fee.
Bath Thermae Spa - it had been agreed with the
Thermae Spa to pursue the opportunity for joint|
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use of the Thermae Spa Visitor Centre but arrangements could not be taken forward in 2020 due to the pandemic restrictions. _Bath Spa University – a number of students including Heritage Management MA students have undertaken placements with the Museum._ Subsequent to contact with a number of established valuers to check on their specialist Valuation and Insurance of knowledge and fee rates, a valuer from the the Museum Collection Bristol Auction Rooms assessed the collection in July 2019 and provided a report to trustees. The valuation report was the basis of the application for insurance cover to the Ecclesiastical Insurance company. A policy in relation to the collection was agreed with that company in October 2019 and remained in place throughout 2020.
## **Reference and Administrative details**
|Charity name|Bath Medical Museum|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1176084|
|Charity’s principal address|Pulteney Practice
35 Great Pulteney St
BATH BA2 1JT|
|||
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## **Names of the charity trustees who manage the charity**
|1
2
3
5
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Dr Roger Rolls|Chair||Trustee Board
appoints all
trustees.|
||Niall Bowen||Resigned with effect on
12thFebruary2020.||
||Judith Coles||||
||Dr Damian
Gardner - Thorpe||Resigned with effect on
12thFebruary2020.||
||Emma Robson||Ceased to attend
trustees’ Board meetings
and was deemed to be
no longer a trustee in
October 2020.||
||Gillian Kersley
Ryan||||
||Dr John Kirkup||||
||Richard Meunier||||
||Dr Linda Watts|Secretary|||
Corporate trustees – names of the directors at the date the report was approved
**Director name** Roger Lewis Rolls Linda Anne Watts Judith Coles Gillian Kersley Ryan John Kirkup
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Richard Meunier
Paul Thomas
## **Additional information**
## **Names of advisers**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**Fund Raiser**|Kate Lane||
|**Financial**
**Adviser/**
**Accountant**|Kylie Doell||
|**Web Design**|Lee Scott|Creative Computing, Bath Spa University|
||||
## **Name of chief executive or names of senior staff members**
Stephen Dunning, Museum Director (unpaid volunteer role)
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Linda Watts_
**Full name(s)** Linda Anne Watts
**Position (eg** Secretary to the Trustee Board **Secretary, Chair, etc)**
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Date
24th September 2021
**Charity Name No (if any) Bath Medical Museum 1176084 Receipts and payments accounts CC16a** Period start Period end date **For the period from** d t **To** 01-Jan-23 31-Dec-23 _Note 1_
## **Section A Receipts and payments**
**----- Start of picture text -----**
Restricted Endowment
Unrestricted funds Total funds Last year
funds funds
to the
to the nearest £ to the nearest £ to the nearest £ to the nearest £
nearest £
A1 Receipts
Donations, legacies and grants 738 - - 738 11,500
Members’ subscriptions - - - - -
Fundraising activities 49 - - 49 126
Activities for generating funds (trading) 54 - - 54 -
HMRC Gift Aid receipt - - - - -
Lectures 175 - - 175 150
Lloyds account 8,000 - - 8,000 -
- - - - -
9,016 - - 9,016 11,776
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 9,016 - - 9,016 11,776
A3 Payments
Printing, postage, stationery and computer
supplies 20 - - 20 -
Fundraising costs (trading activities) 2,148 - - 2,148 1,009
Membership & Associations 150 - - 150 147
Exhibition Expenses - - - - -
3D Min Model 4,470 4,470
Operating Costs 382 - - 382 5,950
E-mail/Internet 320 - - 320 -
Insurance 646 - - 646 222
Other - - - - 505
Trustee Meeting Expenses 125 - - 125 100
Restoration costs 140 - - 140 7,932
Lloyds account 8,000 8,000
Sub total [ 16,401 ] - - 16,401 15,865
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 16,401 - - 16,401 15,865
Net of receipts/(payments) - 7,385 - - - 7,385 - 4,089
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,129 - - 15,129 11,285
Cash funds this year end 7,744 - - 7,744 7,196
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
_Note 3_
Date of
approval|
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B5 Liabilities**|Bank Account - Barclays
Bank Account - Lloyds
Petty cash float
**Details**
(agree balances with receipts and payments
account(s))
**Details**
**_Total cash funds_**
**Details**
**Details**
Display cabinets
**Details**
Mattport - Nov (Paid by K Doell)
Mattport - Dec (Paid by K Doell)
Lane Fundraising Dec 2023
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,078.96**
**-**
**6,664.76**
**-**
**-**
**-**
**7,744**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
12
12
150
**-**
Print Name|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**||
||||**-**||
||||OK||
## **Notes to the accounts**
## **Note 1**
Bath Medical Museum is a Charitable Incorporated Organisation registered with the Charities
## **Note 2**
The accounts have been prepared on a Receipts and payments basis using a template provided by the Charities Commission. This is a recommended template and not a reporting requirement.
## **Note 3**
Liabilities consist of costs incurred during the financial year for which payment was not made prior to 31 Dec 2023