Trustees’ Annual Report for the period
From 1st April 2024 Period start date
To 31st March 2025 Period end date
Charity name: Abingdon & District Model Railway Club
Charity registration number: 1176029
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance public education and foster a general interest in model railways, railways and allied pursuits, and in particular to encourage a high standard of modelling among the members of the Club. The Club welcomes people of all genders and abilities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | The main club night is on a Friday, but members and visitors can and do access the facilities on other days subject to a minimum of two members being present. Time has been spent to ensure that the club has easy disability access. The club normally organises two exhibitions held annually at other venues which were in Abingdon and Didcot. The club also stages minor displays at a local garden centre and this year the club was invited to stage one at an Oxfordshire public library. Usually once a month there are guided training sessions on aspects of railway modelling. The club is supportive of Abingdon Town Council’s ‘Clubs and Societies Day’, but because of a date clash was unable to attend this year. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees and managing committee take into account the Commission’s public benefit guidance when making any decision it is relevant to. |
You may choose to include further statements where relevant about:
Additional information (optional)
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Club organised one two-day major exhibition in Abingdon and a one-day show in Didcot, both of which were very well supported by the public and in particular families. A two-day display was held at a local Garden Centre which stimulated a lot of interest. A Saturday morning display was staged in an Oxfordshire library. The positive response from the public and the interest shown confirms that the sharing of information and knowledge of ‘model railways and allied pursuits’ is beneficial to society as a whole. |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.41 Achievements against objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s financial position was much improved compared to the previous year. The surplus for 2025 was £9,626 whereas the previous year there was a deficit of £909. The reasons for this improvement was the holding of two shows both of which were successful. The cash position as at 31/3/25 was £27,665. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve is held as it is deemed prudent to do so. |
| Amount of reserves held | Para 1.22 | £3,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/a |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission Scheme |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | When there is a vacancy for a Trustee, they are appointed by the membership at the Annual General Meeting. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Abingdon & District Model Railway Club |
|---|---|
| Other name the charity uses | ADMRC |
| Registered charity number | 1176029 |
Charity’s principal address ADMRC, Lodge Hill, Abingdon, OX14 2JD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| William Robert Marnane |
Chair/Trustee | Membership at AGM | ||
| Christopher Alan Nutman |
Trustee | Membership at AGM | ||
| Trevor Slaughter |
Trustee/ Treasurer |
Membership at AGM | ||
| Andrew John Skinner |
Trustee | Membership at AGM | ||
| Peter Thomas Hunt |
Trustee | Membership at AGM | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not Applicable |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not Applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not Applicable |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Type signed Signature(s) W R Marnane Full name(s) William Robert Marnane Position (eg Chair Secretary, Chair, etc)
Date 22nd June 2025
ABINGDON & DISTRICT MODEL RAILWAY CLUB
ANNUAL ACCOUNTS
YEAR ENDED 31 MARCH 2025
ABINGDON & DISTRICT MODEL RAILWAY CLUB
BALANCE SHEET
AS AT 31 MARCH 2025
| Fixed Assets Exhibition equipment Current Assets Stock Debtors Prepayments Bank current account Bank deposit account Current Liabilities Creditors & accruals Represented by Income & expenditure Account - B/Fwd Surplus/(deficit) for the year |
£ £ £ £ 826 326 573 593 - 1,450 530 240 3,023 6,114 23,548 9,829 27,673 18,226 835 513 835 513 27,665 18,039 18,039 18,948 9,626 -909 27,665 18,039 31/03/2025 31/03/2024 |
£ £ £ £ 826 326 573 593 - 1,450 530 240 3,023 6,114 23,548 9,829 27,673 18,226 835 513 835 513 27,665 18,039 18,039 18,948 9,626 -909 27,665 18,039 31/03/2025 31/03/2024 |
|---|---|---|
| 18,039 | ||
| 18,948 -909 |
||
| 18,039 |
Page 1
ABINGDON & DISTRICT MODEL RAILWAY CLUB
INCOME & EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
| INCOME Subscription income Subscriptions Discounts allowed Fund raising activities Abingdon exhibition Didcot exhibition 200 Club Private owner wagons 2nd hand stall (open day) Other income Grants Gift aid Donations Interest received Rent received Scrap metal sales Total Income EXPENDITURE Premises expenses Rent Property repairs - general Property repairs - electrical upgrade Property repairs - defibrillator Light & heat Insurance Computer expenditure Website Subtotals C/Fwd |
£ £ £ £ 10,037 8,550 -542 -320 9,495 8,230 5,370 1,011 3,521 - 675 980 16 16 260 - 9,842 2,007 1,000 - 1,538 1,450 132 254 104 120 408 408 - 40 3,182 2,272 22,519 12,509 7,418 7,401 1,094 1,360 - 1,974 632 - 1,666 1,250 1,299 1,275 75 - 156 113 12,340 13,373 2024/25 2023/24 |
|---|---|
Page 2
ABINGDON & DISTRICT MODEL RAILWAY CLUB
INCOME & EXPENDITURE ACCOUNT
| FOR THE YEAR ENDED 31 MARCH 2025 | FOR THE YEAR ENDED 31 MARCH 2025 | |||
|---|---|---|---|---|
| 2024/25 | 2023/24 | |||
| £ | £ | £ | £ | |
| Subtotals B/Fwd | 12,340 | 13,373 | ||
| Layout expenses | ||||
| Donations | - | - | ||
| Expenditure | 81 | - | ||
| 81 | - | |||
| Other expenses | ||||
| Subscriptions | 80 | - | ||
| Equipment repairs & replacement | 0 | - | ||
| Exhibition expenditure (not allocated) | 121 | - | ||
| Depreciation - Exhibition equipment | 276 | 109 | ||
| Bank charges | -6 | - | ||
| Sundries | - | -64 | ||
| 471 | 45 | |||
| Total Expenditure | 12,893 | 13,418 | ||
| Surplus/(deficit) for the year | 9,626 | -909 |
Page 3
ABINGDON & DISTRICT MODEL RAILWAY CLUB
INCOME & EXPENDITURE ACCOUNT (CHARITIES COMMISSION)
FOR THE YEAR ENDED 31 MARCH 2025
| INCOME Subscriptions Abingdon exhibition Didcot exhibition 200 Club Private owner wagons 2nd hand stall (open day) Grants Gift aid Donations Interest received Rent received Scrap metal sales EXPENDITURE Rent Discounts allowed Abingdon exhibition Didcot exhibition 200 Club Private owner wagons Property repairs - general Property repairs - electrical upgrade Property repairs - defibrillator Light & heat Insurance Computer expenditure Website Layout expenses Subscriptions Exhibition expenditure (not allocated) Depreciation - Exhibition equipment Bank charges Sundries Surplus/(deficit) for the year |
2024/25 2023/24 £ £ 10,037 8,550 46,525 35,287 6,334 - 955 1,080 36 36 260 - 1,000 - 1,538 1,450 132 254 104 120 408 408 - 40 |
|---|---|
| 67,329 47,225 |
|
| 7,418 7,401 542 320 41,155 34,276 2,813 - 280 100 20 20 1,094 1,360 - 1,974 632 - 1,666 1,250 1,299 1,275 75 - 156 113 81 - 80 - 121 - 276 109 -6 - - -64 |
|
| 57,703 48,134 |
|
| 9,626 -909 |
Page 4
ABINGDON & DISTRICT MODEL RAILWAY CLUB
FUND RAISING ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2025
| EXHIBITIONS Abingdon Income Expenditure Didcot Income Expenditure Exhibitions surplus 200 Club Income Expenditure Surplus Private Owner Wagons Sales Cost of Sales Opening stock Purchases Closing stock Surplus Club Open Day (2nd Hand Income Expenditure Fund raising surplus |
£ £ £ £ £ £ 46,525 35,287 -41,155 -34,276 5,370 1,011 6,334 - -2,813 - 3,521 - 8,891 1,011 955 1,080 -280 -100 675 980 36 36 593 613 - - 593 613 -573 -593 20 20 16 16 Stall) 260 - - - 260 - 9,842 2,007 2024/25 2023/24 |
£ £ £ £ £ £ 46,525 35,287 -41,155 -34,276 5,370 1,011 6,334 - -2,813 - 3,521 - 8,891 1,011 955 1,080 -280 -100 675 980 36 36 593 613 - - 593 613 -573 -593 20 20 16 16 Stall) 260 - - - 260 - 9,842 2,007 2024/25 2023/24 |
£ £ £ £ £ £ 46,525 35,287 -41,155 -34,276 5,370 1,011 6,334 - -2,813 - 3,521 - 8,891 1,011 955 1,080 -280 -100 675 980 36 36 593 613 - - 593 613 -573 -593 20 20 16 16 Stall) 260 - - - 260 - 9,842 2,007 2024/25 2023/24 |
£ £ £ £ £ £ 46,525 35,287 -41,155 -34,276 5,370 1,011 6,334 - -2,813 - 3,521 - 8,891 1,011 955 1,080 -280 -100 675 980 36 36 593 613 - - 593 613 -573 -593 20 20 16 16 Stall) 260 - - - 260 - 9,842 2,007 2024/25 2023/24 |
|---|---|---|---|---|
| Stall) | ||||
| - - |
||||
| 2,007 |
Page 5
ABINGDON & DISTRICT MODEL RAILWAY CLUB
FIXED ASSETS SCHEDULE - EXHIBITION EQUIPMENT
FOR THE YEAR ENDED 31 MARCH 2025
| COST As at 1 April 2024 Additions Disposals As at 31 March 2025 DEPRECIATION As at 1 April 2024 Charge for year Eliminated on disposals As at 31 March 2025 NET BOOK VALUES As at 31 March 2025 As at 31 March 2024 |
Radio Sum Up Megafones Equipment Equipment Total - - 435 435 150 293 334 777 - - - - |
|---|---|
| 150 293 769 1,212 |
|
| - - 109 109 38 73 166 277 - - - - |
|
| 38 73 275 386 |
|
| 112 220 494 826 |
|
| - - 326 326 |
Page 6
ABINGDON & DISTRICT MODEL RAILWAY CLUB
DIDCOT 2024 - INCOME & EXPENDITURE ACCOUNT
| INCOME Ticket sales Trade stand fees Tombola Raffle Second hand sales Donations EXPENDITURE Commission - Sum Up Show guide printing Layout expenses (fuel) Catering Insurance Hall hire - rooms Advertising - road posters Advertising - flyers Misc expenditure SURPLUS |
Didcot 2024 Didcot 2023 5,404 - 453 - 59 - 164 - 175 - 79 - |
|---|---|
| 6,334 - |
|
| 49 - 24 - 560 - 555 - 97 - 916 - 418 - 148 - 46 - |
|
| 2,813 - |
|
| 3,521 - |
Page 7
ABINGDON & DISTRICT MODEL RAILWAY CLUB
ABRAIL 2025 - INCOME & EXPENDITURE ACCOUNT
| INCOME Ticket sales Trade stand fees Tombola Raffle Second hand sales Show guide advertising Catering contributions - ADMRC members Donations EXPENDITURE Commission - Sum Up Stewarding assistance Second hand purchases Show guide printing Hotel accommodation Layout expenses (van hire & fuel) Catering Insurance Hall hire - rooms Hall Hire - caretaking Van hire Van fuel Lunch tokens Display signs AA signage Advertising - model railway press Advertising - road posters Advertising - flyers Advertising - other Directional signage (external) Abrail website Wristbands Lanyards Stationery Books Magazines & journals Raffle tickets (speakers) Bank charges Misc expenditure SURPLUS |
Abrail 2025 Abrail 2024 39,649 30,965 4,688 2,342 - 734 1,574 426 - 353 540 378 - 84 73 5 |
|---|---|
| 46,525 35,287 |
|
| 330 247 60 200 - 134 1,225 878 8,865 6,797 7,904 8,086 2,048 2,976 1,538 1,927 8,272 5,780 - 1,147 853 1,226 180 201 - 45 - 116 1,318 1,204 3,175 1,965 4,241 1,174 197 - 190 - 480 - 115 - 80 76 14 60 - 28 51 - 51 - - 8 34 - -65 - |
|
| 41,155 34,276 |
|
| 5,370 1,011 |
Page 8
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees ABINGDON & DISTRICT MODEL RAILWAY CLUB On accounts for the year onded 31 MARCH 2025 Charity no (if any) 1176029 Sot out on pages Of the accounts provided I report to the trustees on my examination of the accounts of the above charity I'the Trust"} for the year ended 3110312025. Responsibilities and basis of report As the charitys Injstees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. Independent I have completed my examination. I confimi that no material mallers have examlner's statement come to my attention in connection wilh the èxamination which gives mé cause to believe that in. any malerial respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Slgned: Date: 2410612025 Name: Christopher John Taft Relevant professional quallflcatlon{sl or body lif any): ACMA Address: 9 The Chestnuts. Abingdon. OX14 3YN IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material mallers of concem {see CC32. Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any iterns that the examiner wishes to disclose. IER Oct 2018