## **Trustees’ Annual Report for the period** ## **From 1st April 2024 Period start date** ## **To 31st March 2025 Period end date** ## **Charity name: Abingdon & District Model Railway Club** **Charity registration number: 1176029** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance public education and foster a**
**general interest in model railways,**
**railways and allied pursuits, and in**
**particular to encourage a high standard of**
**modelling among the members of the**
**Club. The Club welcomes people of all**
**genders and abilities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|**The main club night is on a Friday, but**
**members and visitors can and do access**
**the facilities on other days subject to a**
**minimum of two members being present.**
**Time has been spent to ensure that the**
**club has easy disability access. The club**
**normally organises two exhibitions held**
**annually at other venues which were in**
**Abingdon and Didcot. The club also**
**stages minor displays at a local garden**
**centre and this year the club was invited**
**to stage one at an Oxfordshire public**
**library. Usually once a month there are**
**guided training sessions on aspects of**
**railway modelling. The club is supportive**
**of Abingdon Town Council’s ‘Clubs and**
**Societies Day’, but because of a date**
**clash was unable to attend this year.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|**The trustees and managing committee**
**take into account the Commission’s**
**public benefit guidance when making any**
**decision it is relevant to.**| You may choose to include further statements where relevant about: **Additional information (optional)** SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Club organised one two-day major**
**exhibition in Abingdon and a one-day**
**show in Didcot, both of which were very**
**well supported by the public and in**
**particular families.**
**A two-day display was held at a local**
**Garden Centre which stimulated a lot of**
**interest.**
**A Saturday morning display was staged in**
**an Oxfordshire library.**
**The positive response from the public and**
**the interest shown confirms that the**
**sharing of information and knowledge of**
**‘model railways and allied pursuits’ is**
**beneficial to society as a whole.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
the period|Para 1.21|**The charity’s financial position was much**
**improved compared to the previous year.**
**The surplus for 2025 was £9,626 whereas**
**the previous year there was a deficit of**
**£909. The reasons for this improvement**
**was the holding of two shows both of**
**which were successful. The cash position**
**as at 31/3/25 was £27,665.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A reserve is held as it is deemed prudent**
**to do so.**| |Amount of reserves held|Para 1.22|**£3,000**| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |Details of fund materially in
deficit|Para 1.24|**N/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/a**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Charity Commission Scheme**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|**When there is a vacancy for a Trustee,**
**they are appointed by the membership at**
**the Annual General Meeting.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Abingdon & District Model Railway Club| |---|---| |Other name the charity uses|ADMRC| |Registered charity number|1176029| Charity’s principal address ADMRC, Lodge Hill, Abingdon, OX14 2JD ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||William Robert
Marnane|Chair/Trustee||Membership at AGM| ||Christopher
Alan Nutman|Trustee||Membership at AGM| ||Trevor
Slaughter|Trustee/
Treasurer||Membership at AGM| ||Andrew John
Skinner|Trustee||Membership at AGM| ||Peter Thomas
Hunt|Trustee||Membership at AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** **Not applicable** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Not applicable**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held
in this capacity|Not Applicable| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not Applicable| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|Not Applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Type signed **Signature(s)** _W R Marnane_ **Full name(s)** William Robert Marnane **Position (eg** Chair **Secretary, Chair, etc)** **Date** 22nd June 2025 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **ANNUAL ACCOUNTS** **YEAR ENDED 31 MARCH 2025** ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **BALANCE SHEET** ## **AS AT 31 MARCH 2025** |**Fixed Assets**
Exhibition equipment
**Current Assets**
Stock
Debtors
Prepayments
Bank current account
Bank deposit account
**Current Liabilities**
Creditors & accruals
**Represented by**
Income & expenditure Account - B/Fwd
Surplus/(deficit) for the year|**£**
**£**
£
£
**826**
326
**573**
593
**-**
1,450
**530**
240
**3,023**
6,114
**23,548**
9,829
**27,673**
18,226
**835**
513
**835**
513
**27,665**
18,039
**18,039**
18,948
**9,626**
-909
**27,665**
18,039
**31/03/2025**
31/03/2024|**£**
**£**
£
£
**826**
326
**573**
593
**-**
1,450
**530**
240
**3,023**
6,114
**23,548**
9,829
**27,673**
18,226
**835**
513
**835**
513
**27,665**
18,039
**18,039**
18,948
**9,626**
-909
**27,665**
18,039
**31/03/2025**
31/03/2024| |---|---|---| |||| |||18,039| |||18,948
-909| |||18,039| Page 1 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **INCOME & EXPENDITURE ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2025** |**INCOME**
**Subscription income**
Subscriptions
Discounts allowed
**Fund raising activities**
Abingdon exhibition
Didcot exhibition
200 Club
Private owner wagons
2nd hand stall (open day)
**Other income**
Grants
Gift aid
Donations
Interest received
Rent received
Scrap metal sales
**Total Income**
**EXPENDITURE**
**Premises expenses**
Rent
Property repairs - general
Property repairs - electrical upgrade
Property repairs - defibrillator
Light & heat
Insurance
Computer expenditure
Website
**Subtotals C/Fwd**|**£**
**£**
£
£
**10,037**
8,550
**-542**
-320
**9,495**
8,230
**5,370**
1,011
**3,521**
-
**675**
980
**16**
16
**260**
-
**9,842**
2,007
**1,000**
-
**1,538**
1,450
**132**
254
**104**
120
**408**
408
**-**
40
**3,182**
2,272
**22,519**
12,509
**7,418**
7,401
**1,094**
1,360
**-**
1,974
**632**
-
**1,666**
1,250
**1,299**
1,275
**75**
-
**156**
113
**12,340**
13,373
**2024/25**
2023/24| |---|---| Page 2 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **INCOME & EXPENDITURE ACCOUNT** |**FOR THE YEAR ENDED 31 MARCH 2025**|**FOR THE YEAR ENDED 31 MARCH 2025**|||| |---|---|---|---|---| ||**2024/25**||2023/24|| ||**£**|**£**|£|£| |**Subtotals B/Fwd**||**12,340**||13,373| |**Layout expenses**||||| |Donations|**-**||-|| |Expenditure|**81**||-|| |||**81**||-| |**Other expenses**||||| |Subscriptions|80||-|| |Equipment repairs & replacement|0||-|| |Exhibition expenditure (not allocated)|121||-|| |Depreciation - Exhibition equipment|276||109|| |Bank charges|-6||-|| |Sundries|-||-64|| |||**471**||45| |**Total Expenditure**||**12,893**||13,418| |||||| |**Surplus/(deficit) for the year**||**9,626**||-909| Page 3 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **INCOME & EXPENDITURE ACCOUNT (CHARITIES COMMISSION)** ## **FOR THE YEAR ENDED 31 MARCH 2025** |**INCOME**
Subscriptions
Abingdon exhibition
Didcot exhibition
200 Club
Private owner wagons
2nd hand stall (open day)
Grants
Gift aid
Donations
Interest received
Rent received
Scrap metal sales
**EXPENDITURE**
Rent
Discounts allowed
Abingdon exhibition
Didcot exhibition
200 Club
Private owner wagons
Property repairs - general
Property repairs - electrical upgrade
Property repairs - defibrillator
Light & heat
Insurance
Computer expenditure
Website
Layout expenses
Subscriptions
Exhibition expenditure (not allocated)
Depreciation - Exhibition equipment
Bank charges
Sundries
**Surplus/(deficit) for the year**|**2024/25**
2023/24
**£**
£
**10,037**
8,550
**46,525**
35,287
**6,334**
-
**955**
1,080
**36**
36
**260**
-
**1,000**
-
**1,538**
1,450
**132**
254
**104**
120
**408**
408
**-**
40| |---|---| ||**67,329**
47,225| ||**7,418**
7,401
**542**
320
**41,155**
34,276
**2,813**
-
**280**
100
**20**
20
**1,094**
1,360
**-**
1,974
**632**
-
**1,666**
1,250
**1,299**
1,275
**75**
-
**156**
113
**81**
-
**80**
-
**121**
-
**276**
109
**-6**
-
**-**
-64| ||**57,703**
48,134| ||| ||**9,626**
-909| Page 4 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **FUND RAISING ACTIVITIES** ## **FOR THE YEAR ENDED 31 MARCH 2025** |**EXHIBITIONS**
**Abingdon**
Income
Expenditure
**Didcot**
Income
Expenditure
**Exhibitions surplus**
**200 Club**
Income
Expenditure
Surplus
**Private Owner Wagons**
Sales
**Cost of Sales**
Opening stock
Purchases
Closing stock
Surplus
**Club Open Day (2nd Hand**
Income
Expenditure
**Fund raising surplus**|**£**
**£**
**£**
£
£
£
**46,525**
35,287
**-41,155**
-34,276
**5,370**
1,011
**6,334**
-
**-2,813**
-
**3,521**
-
**8,891**
1,011
**955**
1,080
**-280**
-100
**675**
980
**36**
36
**593**
613
**-**
-
**593**
613
**-573**
-593
**20**
20
**16**
16
**Stall)**
**260**
-
**-**
-
**260**
-
**9,842**
**2,007**
**2024/25**
2023/24|**£**
**£**
**£**
£
£
£
**46,525**
35,287
**-41,155**
-34,276
**5,370**
1,011
**6,334**
-
**-2,813**
-
**3,521**
-
**8,891**
1,011
**955**
1,080
**-280**
-100
**675**
980
**36**
36
**593**
613
**-**
-
**593**
613
**-573**
-593
**20**
20
**16**
16
**Stall)**
**260**
-
**-**
-
**260**
-
**9,842**
**2,007**
**2024/25**
2023/24|**£**
**£**
**£**
£
£
£
**46,525**
35,287
**-41,155**
-34,276
**5,370**
1,011
**6,334**
-
**-2,813**
-
**3,521**
-
**8,891**
1,011
**955**
1,080
**-280**
-100
**675**
980
**36**
36
**593**
613
**-**
-
**593**
613
**-573**
-593
**20**
20
**16**
16
**Stall)**
**260**
-
**-**
-
**260**
-
**9,842**
**2,007**
**2024/25**
2023/24|**£**
**£**
**£**
£
£
£
**46,525**
35,287
**-41,155**
-34,276
**5,370**
1,011
**6,334**
-
**-2,813**
-
**3,521**
-
**8,891**
1,011
**955**
1,080
**-280**
-100
**675**
980
**36**
36
**593**
613
**-**
-
**593**
613
**-573**
-593
**20**
20
**16**
16
**Stall)**
**260**
-
**-**
-
**260**
-
**9,842**
**2,007**
**2024/25**
2023/24| |---|---|---|---|---| ||**Stall)**|||| ||||-
-|| |||||| |||||**2,007**| Page 5 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **FIXED ASSETS SCHEDULE - EXHIBITION EQUIPMENT** ## **FOR THE YEAR ENDED 31 MARCH 2025** |**COST**
As at 1 April 2024
Additions
Disposals
**As at 31 March 2025**
**DEPRECIATION**
As at 1 April 2024
Charge for year
Eliminated on disposals
**As at 31 March 2025**
**NET BOOK VALUES**
**As at 31 March 2025**
As at 31 March 2024|**Radio**
**Sum Up**
**Megafones**
**Equipment**
**Equipment**
**Total**
**-**
**-**
435
435
150
293
334
777
**-**
**-**
-
-| |---|---| ||**150**
**293**
**769**
**1,212**| ||**-**
**-**
109
109
38
73
166
277
**-**
**-**
-
-| ||**38**
**73**
**275**
**386**| ||| ||**112**
**220**
**494**
**826**| ||| ||-
-
326
326| Page 6 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **DIDCOT 2024 - INCOME & EXPENDITURE ACCOUNT** |**INCOME**
Ticket sales
Trade stand fees
Tombola
Raffle
Second hand sales
Donations
**EXPENDITURE**
Commission - Sum Up
Show guide printing
Layout expenses (fuel)
Catering
Insurance
Hall hire - rooms
Advertising - road posters
Advertising - flyers
Misc expenditure
**SURPLUS**|**Didcot 2024**
Didcot 2023
**5,404**
-
**453**
-
**59**
-
**164**
-
**175**
-
**79**
-| |---|---| ||**6,334**
-| ||**49**
-
**24**
-
**560**
-
**555**
-
**97**
-
**916**
-
**418**
-
**148**
-
**46**
-| ||**2,813**
-| ||| ||**3,521**
-| Page 7 ## **ABINGDON & DISTRICT MODEL RAILWAY CLUB** ## **ABRAIL 2025 - INCOME & EXPENDITURE ACCOUNT** |**INCOME**
Ticket sales
Trade stand fees
Tombola
Raffle
Second hand sales
Show guide advertising
Catering contributions - ADMRC members
Donations
**EXPENDITURE**
Commission - Sum Up
Stewarding assistance
Second hand purchases
Show guide printing
Hotel accommodation
Layout expenses (van hire & fuel)
Catering
Insurance
Hall hire - rooms
Hall Hire - caretaking
Van hire
Van fuel
Lunch tokens
Display signs
AA signage
Advertising - model railway press
Advertising - road posters
Advertising - flyers
Advertising - other
Directional signage (external)
Abrail website
Wristbands
Lanyards
Stationery
Books
Magazines & journals
Raffle tickets (speakers)
Bank charges
Misc expenditure
**SURPLUS**|**Abrail 2025**
Abrail 2024
**39,649**
30,965
**4,688**
2,342
**-**
734
**1,574**
426
**-**
353
**540**
378
**-**
84
**73**
5| |---|---| ||**46,525**
35,287| ||**330**
247
**60**
200
**-**
134
**1,225**
878
**8,865**
6,797
**7,904**
8,086
**2,048**
2,976
**1,538**
1,927
**8,272**
5,780
**-**
1,147
**853**
1,226
**180**
201
**-**
45
**-**
116
**1,318**
1,204
**3,175**
1,965
**4,241**
1,174
**197**
-
**190**
-
**480**
-
**115**
-
**80**
76
**14**
60
**-**
28
**51**
-
**51**
-
**-**
8
**34**
-
**-65**
-| ||**41,155**
34,276| ||| ||**5,370**
1,011| Page 8 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees ABINGDON & DISTRICT MODEL RAILWAY CLUB On accounts for the year onded 31 MARCH 2025 Charity no (if any) 1176029 Sot out on pages Of the accounts provided I report to the trustees on my examination of the accounts of the above charity I'the Trust"} for the year ended 3110312025. Responsibilities and basis of report As the charitys Injstees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. Independent I have completed my examination. I confimi that no material mallers have examlner's statement come to my attention in connection wilh the èxamination which gives mé cause to believe that in. any malerial respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Slgned: Date: 2410612025 Name: Christopher John Taft Relevant professional quallflcatlon{sl or body lif any): ACMA Address: 9 The Chestnuts. Abingdon. OX14 3YN IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material mallers of concem {see CC32. Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any iterns that the examiner wishes to disclose. IER Oct 2018