Charity Registration No. 1175981
MIRFIELD AND DISTRICT ROUND TABLE
TRUSTEES' REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
MIRFIELD AND DISTRICT ROUND TABLE
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 |
| Independent examiners' report | 2 |
| Statement of financial activities | 3 |
| Balance sheet | 4 |
| Notes to the accounts | 5 – 6 |
| Detailed statement of financial activities | 7 |
MIRFIELD AND DISTRICT ROUND TABLE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2021
The trustees present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charitable incorporated organisations governing document, and the Charities Act 2011.
Structure, governance and management
The charitable incorporated organisation is a registered Charity.
Board of Trustees Paul Kendall Joseph Scott – appointed 17 April 2020 Matthew Robinson – resigned 17 April 2020 Dr Marcus Phillips – resigned 19 April 2021 Karl Ashford – appointed 19 April 2021 Charity Number 1175981 Reporting Accountants TaxAssist Accountants 34, Bradford Road Brighouse HD6 1RW
Objectives and Activities
Mirfield & District Round Table exists to further such purposes that are exclusively charitable under the laws of England & Wales, in Mirfield, Great Britain or elsewhere in the world as the trustees decide following a meeting of the members, particularly by the provision of grants of funds to charities or other organisations or individuals to further charitable purposes. The trustees believe that all the grants made have complied with the Charity Commission's guidance on public benefit.
Achievements and Performance
Government restrictions in place due to the Covid-19 pandemic prevented Mirfield & District Round Table from running the summer beer/music festival in July 2020, and Bonfire/Fireworks in November 2020. Therefore, the charity did not raise any new funds during the financial year, but the Trustees anticipate further fundraising will be possible as government restrictions are eased.
Mirfield & District Round Table distributed previously approved grants to support organisations in and around the Mirfield area including Battyeford Sporting Club, Pennine Canoe Club, 8th Mirfield Scouts and Churches Together in Mirfield, and made one grant for a community service overseas expedition.
Financial Review
At 31 March 2021, the charity held £15,940.94 in reserves, which was in the target range of £15,000 to £20,000.00 of reserves against the necessity of providing immediate aid to further the charity’s aims and objectives, and in order to be able to run the next two events in the event of a catastrophic loss on one. The trustees aim to disburse excess reserves made through fundraising events. A number of donations to recipients have been pledged and are still to be claimed.
There are no funds materially in deficit and the charity's position to continue as a going concern is sound.
Structure, Governance and Management
Mirfield & District Round Table is constituted as a CIO and governed by an Association that was registered on 28 November 2017. Trustees are elected from the membership of Mirfield & District Round Table by the membership thereof.
On behalf of the board of trustees.
…………………………………………..
24 January 2022
…………………………..
Trustee
Date
-1-
MIRFIELD AND DISTRICT ROUND TABLE
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2021
| Unrestricted Restricted funds funds Notes £ £ Incoming resources from generated funds Donations received 2 - - Total incoming resources - - Resources expended Charitable activities Charitable activities expenditure 2,013 - Other resources expended 520 - Total resources expended 2,533 - Net movement in funds (2,533) - Fund balances at 1 April 2019 18,474 - Fund balances at 31 March 2020 15,941 - |
Total 2021 £ - - 2,013 520 2,533 (2,533) 18,474 15,941 |
Total 2020 £ 30,919 |
|---|---|---|
| 30,919 | ||
| 26,541 1,458 |
||
| 27,999 | ||
| 2,920 15,554 |
||
| 18,474 |
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
-3-
MIRFIELD AND DISTRICT ROUND TABLE
BALANCE SHEET
AS AT 31 MARCH 2021
| Notes Current assets Debtors Cash at bank and in hand Creditors: amounts falling due within one year 4 Net current assets Total assets less current liabilities Income funds Restricted funds Unrestricted funds |
2021 £ 2,463 17,033 19,496 (3,555) |
£ 15,941 15,941 - 15,941 15,941 |
2020 £ 967 23,911 24,878 (6,404) |
£ 18,474 |
|---|---|---|---|---|
| 18,474 | ||||
| - 18,474 |
||||
| 18,474 |
The accounts were approved by the Board on: 24 January 2022
………………………..
Trustee
-4-
MIRFIELD AND DISTRICT ROUND TABLE
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
1.2 Incoming resources
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Gifts in kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
Donated services and facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income
This is included in the accounts when receivable.
1.3 Expenditure and liabilities
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
1.4 Assets
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
-5-
MIRFIELD AND DISTRICT ROUND TABLE
NOTES TO THE ACCOUNTS (CONT’D)
FOR THE YEAR ENDED 31 MARCH 2021
1.4 Assets (cont’d) Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
2 Activities for generating funds
| Donations received IA Transfer in Sponsorships Entrance fees, stall rentals & sundry sales |
2021 £ - - - - - |
2020 £ - 982 3,060 26,877 |
|---|---|---|
| 30,919 |
3 Trustees
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 or the period ended 31 March 2020.
4 Creditors: amounts falling due within one year
| Trade creditors Donations provision Accruals |
2021 £ - 3,105 450 3,555 |
2020 £ 194 5,760 450 |
|---|---|---|
| 6,404 |
-6-
MIRFIELD AND DISTRICT ROUND TABLE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2021
| INCOMING RESOURCES Incoming resources from charitable activities Sponsorships IA transfers in Entrance fees Stall rentals Total incoming resources Resources expended Charitable activities Donations agreed Advertising Venue / bar hire Equipment hire Event licence Skip hire Drinks for resale Consumables First aid Fireworks Security Storage costs IA Transfers out Vehicle hire Community event expenses Other expenses Equipment Support costs Management Accountancy Insurance Staff food T-shirts Write offs Total resources expended Net (loss) / income for the year |
2021 £ - - - - - - 250 - - - - - - - - - - 1,663 - - 100 - - 2,013 450 180 - - (110) 520 2,533 (2,533) |
2020 £ 3,060 982 26,527 350 |
|---|---|---|
| 30,919 | ||
| 30,919 4,700 300 1,165 2,396 140 150 5,971 1,470 700 4,194 1,602 1,664 982 167 100 640 200 |
||
| 26,541 | ||
| 450 895 21 92 - |
||
| 1,458 | ||
| 27,999 | ||
| 2,920 |
-7-