**Charity Registration No. 1175981**
## **MIRFIELD AND DISTRICT ROUND TABLE**
**TRUSTEES' REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
## **MIRFIELD AND DISTRICT ROUND TABLE**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1|
|Independent examiners' report|2|
|Statement of financial activities|3|
|Balance sheet|4|
|Notes to the accounts|5 – 6|
|Detailed statement of financial activities|7|
## **MIRFIELD AND DISTRICT ROUND TABLE**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
The trustees present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charitable incorporated organisations governing document, and the Charities Act 2011.
## **Structure, governance and management**
The charitable incorporated organisation is a registered Charity.
Board of Trustees Paul Kendall Joseph Scott – appointed 17 April 2020 Matthew Robinson – resigned 17 April 2020 Dr Marcus Phillips – resigned 19 April 2021 Karl Ashford – appointed 19 April 2021 Charity Number 1175981 Reporting Accountants TaxAssist Accountants 34, Bradford Road Brighouse HD6 1RW
## **Objectives and Activities**
Mirfield & District Round Table exists to further such purposes that are exclusively charitable under the laws of England & Wales, in Mirfield, Great Britain or elsewhere in the world as the trustees decide following a meeting of the members, particularly by the provision of grants of funds to charities or other organisations or individuals to further charitable purposes. The trustees believe that all the grants made have complied with the Charity Commission's guidance on public benefit.
## **Achievements and Performance**
Government restrictions in place due to the Covid-19 pandemic prevented Mirfield & District Round Table from running the summer beer/music festival in July 2020, and Bonfire/Fireworks in November 2020. Therefore, the charity did not raise any new funds during the financial year, but the Trustees anticipate further fundraising will be possible as government restrictions are eased.
Mirfield & District Round Table distributed previously approved grants to support organisations in and around the Mirfield area including Battyeford Sporting Club, Pennine Canoe Club, 8th Mirfield Scouts and Churches Together in Mirfield, and made one grant for a community service overseas expedition.
## **Financial Review**
At 31 March 2021, the charity held £15,940.94 in reserves, which was in the target range of £15,000 to £20,000.00 of reserves against the necessity of providing immediate aid to further the charity’s aims and objectives, and in order to be able to run the next two events in the event of a catastrophic loss on one. The trustees aim to disburse excess reserves made through fundraising events. A number of donations to recipients have been pledged and are still to be claimed.
There are no funds materially in deficit and the charity's position to continue as a going concern is sound.
## **Structure, Governance and Management**
Mirfield & District Round Table is constituted as a CIO and governed by an Association that was registered on 28 November 2017. Trustees are elected from the membership of Mirfield & District Round Table by the membership thereof.
On behalf of the board of trustees.
…………………………………………..
24 January 2022
…………………………..
Trustee
Date
-1-
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##
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##
## **MIRFIELD AND DISTRICT ROUND TABLE**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**Notes**
**£**
**£**
**Incoming resources from generated funds**
Donations received
**2**
**-**
**-**
**Total incoming resources**
**-**
-
**Resources expended**
**Charitable activities**
Charitable activities expenditure
**2,013**
**-**
Other resources expended
**520**
**-**
**Total resources expended**
**2,533**
-
**Net movement in funds**
**(2,533)**
**-**
**Fund balances at 1 April 2019**
**18,474**
**-**
**Fund balances at 31 March 2020**
**15,941**
**-**|**Total**
**2021**
**£**
**-**
**-**
**2,013**
**520**
**2,533**
**(2,533)**
**18,474**
**15,941**|Total
2020
£
30,919|
|---|---|---|
|||30,919|
|||26,541
1,458|
|||27,999|
|||2,920
15,554|
|||18,474|
**The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.**
-3-
## **MIRFIELD AND DISTRICT ROUND TABLE**
## **BALANCE SHEET**
## _**AS AT 31 MARCH 2021**_
|**Notes**
**Current assets**
Debtors
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**4**
**Net current assets**
**Total assets less current liabilities**
**Income funds**
Restricted funds
Unrestricted funds|**2021**
**£**
**2,463**
**17,033**
**19,496**
**(3,555)**|**£**
**15,941**
**15,941**
**-**
**15,941**
**15,941**|2020
£
967
23,911
24,878
(6,404)|£
18,474|
|---|---|---|---|---|
|||||18,474|
|||||-
18,474|
|||||18,474|
The accounts were approved by the Board on: 24 January 2022
………………………..
Trustee
-4-
## **MIRFIELD AND DISTRICT ROUND TABLE**
## **NOTES TO THE ACCOUNTS**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **1.1 Basis of preparation**
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
## **1.2 Incoming resources**
## **Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming resources with related expenditure**
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
## **Grants and donations**
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
## **Gifts in kind**
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
## **Donated services and facilities**
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## **Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
## **Investment income**
This is included in the accounts when receivable.
## **1.3 Expenditure and liabilities**
## **Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **1.4 Assets**
## **Tangible fixed assets for use by the charity**
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
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## **MIRFIELD AND DISTRICT ROUND TABLE**
## **NOTES TO THE ACCOUNTS (CONT’D)**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1.4 Assets (cont’d) Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## **2 Activities for generating funds**
|Donations received
IA Transfer in
Sponsorships
Entrance fees, stall rentals & sundry sales|**2021**
**£**
**-**
**-**
**-**
**-**
**-**|2020
£
-
982
3,060
26,877|
|---|---|---|
|||30,919|
## **3 Trustees**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 or the period ended 31 March 2020.
## **4 Creditors: amounts falling due within one year**
|Trade creditors
Donations provision
Accruals|**2021**
**£**
**-**
**3,105**
**450**
**3,555**|2020
£
194
5,760
450|
|---|---|---|
|||6,404|
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## **MIRFIELD AND DISTRICT ROUND TABLE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**INCOMING RESOURCES**
**Incoming resources from charitable activities**
Sponsorships
IA transfers in
Entrance fees
Stall rentals
**Total incoming resources**
**Resources expended**
**Charitable activities**
Donations agreed
Advertising
Venue / bar hire
Equipment hire
Event licence
Skip hire
Drinks for resale
Consumables
First aid
Fireworks
Security
Storage costs
IA Transfers out
Vehicle hire
Community event expenses
Other expenses
Equipment
**Support costs**
**Management**
Accountancy
Insurance
Staff food
T-shirts
Write offs
**Total resources expended**
**Net (loss) / income for the year**|**2021**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**250**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,663**
**-**
**-**
**100**
**-**
**-**
**2,013**
**450**
**180**
**-**
-
**(110)**
**520**
**2,533**
**(2,533)**|2020
£
3,060
982
26,527
350|
|---|---|---|
|||30,919|
|||30,919
4,700
300
1,165
2,396
140
150
5,971
1,470
700
4,194
1,602
1,664
982
167
100
640
200|
|||26,541|
|||450
895
21
92
-|
|||1,458|
|||27,999|
|||2,920|
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