Trustees. Annual Report for the period Period start date Period end date Year ?t From S ction A Reference and administration details Charity name Guildford Lions Club CIO Other names charity is known by The Lions Club of Guiklford Reglstered charity number Of any) 1175962 Charltys prinGlpal address cjo 4, Cheviot Drive Fleet Hants Postcode GU51 2TF Names of the charlty trustses who manage the charity Offlce111 any) Dat85 act•d If not for who Thistee name Name of p8r50n lor body) •ntiU Int trustee rfan Guildford Lions Club Guildford Lions Club Guildford Lions Club Guildford Lions Cb Guildfofd Lions Club Guildford Lions Club Guildford Lions Club Guildford Lions Club Deric Quaile Graham TOr Andfew Henwood Peter Goodyear Damd Kilching Bary Jutsum Geoffrey Sheldon Michael Ryan President Treasurer Secretary Trustee Trustee TTUStee Trustee Trustee 0110712020- 1910612021 10 12 13 14 15 16 17 18 19 20 Names of the trustses for the charity, K any. (for example, any custodlan trustees Name Dates acted if not for whole ear Marth 2012 TAR
Names and addresses of advlsevs (Opoonal Inforniation) of adviser Name Address Name of chlef execulive or names of senior staff rnembers (Optional infomiationl Section B Structure, overnance and mana ement Descrlptlon of the charlty's trusts Constitution dated 28" November 2017 Type of goveming d(ment How the charity is constited Charitable IncorpM)rated Organisation Trustee selection methods All Trustees are appointed by virtue of their office in Guildford Lions Club CIO, as elected annualty by the members of the Club in aOrdanCe wtth the temis of the Club's Constttution an(1 BY-Lav. Addftional govemance Issues (Optional Infonnation) You may choose to include additional infomiation. where levant. abouL' The Club was prewously govemed as a Charity Trust Fund (Regn. No. 1083404) and convert1 to a CIO. which became operational July 1* 2018. Funds from the prevlous tharity were transferred to the CIO as at that dale. policies and procedures adopted for the inducti¢ and training of truslees. the charivs organisational stTUCture and any wider network wth which the charity works; relationship any rdated parbes; tru51ees' consideration of major risks and the system and procedures to manage them. The Club is an autonomous body within Lions Clubs Intem8tion81. and any use of the Club funds is approved by a simple majority of attendees at Club meetings. and rdtified by a quonjm of Trustees. The Club ensures that all adivities are redy rnanaged and risk assessments are completed for all major events. The Treasurer reviews the financial rtsk assessment of each event and rewrts accordingly to the TTUStees. A contingency sum is held in reserve lo minimise any risk to the Club from fundratsing aGtivities. Officers. and Trustees. training provided at Lions Club Intemational Spring Fowm atid training days. Section C Objectives and activities The Club is established to out any charitable purpose for the befit of any indmdual or group of pecple. or fcf other organisations estsblished charitable purposes. Summary of the objects of the charity sèt out in its goveming document TAR March 2012
In 2020121 the Club ran various on-line fiJnd-raising events to provKle fvnds to assist those in need, induding through other ch8rites. In addition the Club was fortunate to receive considerable support by member and public donations. Additionalty the Club benefited from govemment support provided through Guildford Borough Council. A summary of the tyS of beneficiaries of these funds is shovm in Section D below. In deciding on these activtbes. and on how the resultant fijnds were expended. the Trustees had regard to the guidance issued by Ihe Charity Commission on the ne(ty for these acttwties to be for the public benefit. Summary of the maln a¢tlvities undertaken for the public benefit in relation to these objects (include within this section the statulory declaration that trustees have had regard to the guldance Issued by the Charity Commission on publlc benefit) The on4ine events held induded.'- Ilkjstrated tslks on various toptcs such as amailon, I1 history. motoring and the OanS. Other events included c£wnpebbons. There was a suCessful Christmas Appeal which was partialty funded by a grant from Guildford Borough Council and enabled the Club to provide 400 supemarket vouchers to those most in need. The fvnds raised and the donations received enabled the Club to meet more of the requests for help reiVed than may have been expected. In particular SUPFrt)rt totslling £5239 was prowded to Ioc81 food banks. Additional detalls of ob5ectyves and actlvftles (Optlonal Inforniatlon) All Club members and vdunteers give their time cOmptr free of charge. Members are Femitted to claim transport mileage costs @ £0.45p per mile whilst usiTrJ personal trdnsport on Club fundraising or charitable activitses You may choose to include fijrther slatements, where relevant, about policy on grantrnakirvJ" policy programme related investment. Members donations to the Club and member-only raffles LVer all administrative costs of running the Cbjb. The Club has no paid employees, and no salary or fees have been paid directly or indirecty Jt of the funds of the Club to any trustee or to any person known to be connected with any of them. coniribution made by volunteets. Thus 100°A of all public donations recewed by the Club are used for charitable causes. together wth all proffts generated by Club fund raising events. Section D Achievements and performance TAR Marth 2012
Section D Achievements and performance Summary of the main a¢hlevements of the charity durlng the year As a resutt of the pandemic tumover was substsnb'ally down in 2020121 but nevertheless the Club was able to function successfully. On-line fundraising activthes, donations, members ctributIOnS and grants reIved provided a tolal income of£35,335 during the year. From this InMe the club was able to cover the cost of the events. manage ts affairs and provide £20.935 support to local indiwduals in ne1 of help pS local chaiibes and intemational appeals through the Lions Clubs Foundation. In addition to the above expenditure sufficient funds were retained to provide the next finanoal year a working balance to ensure our nomal aclivities are ab to continue. In particular the Club retsins the financial Strength to enable major fundraising activilies to be undertaken when pandemic reguktions pemiii. The Club also promoted and supported the Lions Message in a Bottle stheme through various lotsl surgeries and olher organisalions. TAR MaTth 2012
Section E Financial review Brfef 8tatoment of the eharlty'8 pollcy on reserveg The cl hokls a contirKJency sum of £7.500 in res8Nes to provide SUPFX)rt for its athtbes. This sum is held in ¢xdar lo cover unexpected contirwJene48s. suth as an event making a loss. The oJntingenGy sum was temporarily increased to £12.000 for the Guiklford Firwyorks event as an additional precaution. Th8 fund was not called u n this Delalls of any lund• maierfalty in deficit Further financthl revlew detslls (Optlonal Inft>mwUon) You may choo80 to inthde additlonal infomiation, whern relevant about: the tharity's prin¢ipal sourc0$ of funds (irdudirKJ any fundraising); how expendf(ure has supported the key objectpS of the charity. investment policy and oty'ectiyes including any 8thical investsnent policy adopt1. Club's sLKrn Offd$ are from public donations and errtry fee8 to various fiJndraisiThJ acvitw and via swnsorship from local bJsinesses. Certain events are d&Fendent on spon80rship to enable them to take The experrfjiture ofthe woffts from these athibes is summarised above, arKI demonstrates the breadth of people and organisatMYB that beffft from the Club's assistance. Section F Other optional information Section G Declaration Th8 trustses de¢lare that they have approved the trustees, report above. Slgnad on b•half ol the charlty's trustoes Full nam•(s) Positlon (og Socr¢tary, Chair, Treasurer TAR Mar¢h 2012
CHARITY COMMISSION FOR ENGIANO AND WALES Gulkllord LlonB CIO Receipts and payments accounts CC16a For the parsod To 1stJu 30th 2021 Section A Receipts and payments Unrestricted lunds Restricted Endowment fuMd5 TrAal fund L••t y¢¥ t•th? Marn•t£ toth• aleSt£ A1 R•cel kncomefrom oyoiits DortaUon6 tnL Bank inttn8t CbAthIn 13,789 16m8 37 5J11 13.789 16.09& 37 5811 41108 I39 Sub total (Gross income for AR) 35J35 3&335 71830 A2 As58t and Inv•$¢mgnt sales. Is80 table). Sub total 35J35 335 7230 CoAtofevents Annual donalions Admln 4021 20J35 3090 4.021 20,925 46,769 13,4BO Sub total 24646 oi A4 A858t and Invoskn•nt purchases, (see tabl81 Sub total 28.846 26,145 99,019 Net ofrew"pts/lpayments) A5 Transfer6 btheen funds A6 Cash funds knst year e¥KI Cash funds thls yearend 8A89 26.189 35,097 41.586 35.097 41,586 61,286 ,097 CCXXR1 xcwnts ISS) 2510112022
Section B Stateinerit of assets atid l iabil ities at the end of the period Unrestricltd Re•trltted fundb Entlowmènt fvndi Categorips E*laits to ¢wrwt£ 144 to B1 Cash funds fund• lunth CDBt{4)F4knrM [[315$ charity'$ ¢>wn u BS u•1 Date of rtr481 J/ 01rJrrd
Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trust•1 momb•rs ot Gld10rd Lions Club CIO On accounts for tho yr ended June 2021 Charlty no (if any) 1175962 Sot out on pages 1&2 Respectlvo The chartys trustees are responsible for the preparation of the OUnt8. rnsponsibllltie8 of The charity's trustees ¢onsidef that an audst 1$ not rouired for this year tru8tses and examinor under sectiM 144 of the Charities Act 2011 (the Charitié8 Ad) and thai an indeperKlent examirAtion is needed. It is my responsibility to.. examine the accounts urK18r section 145 of the Charities Act, to follow the prccedures laid in the general Directions gr¥en by thé Charity Commission (under seGlion 145{5)(b) of the Chariti88 Act, and to stats whether partj1ar matters have Ca)me to my attenti. Basis of indopondent My 8xaminat¥)n was Carr out in accordance with gèneral Directions glven oxamineffs statament by the Charity CommwKsn. An eXaminatn indudes a review of the aLxountiTrJ rerdS kept by the charity and a comparison of the accounts 8sented with those reojrds. 11 also indudes C(Ideration of any unusu£l items or disclosures in the accounts, arKI seeking explanation$ from the trustees concemiro any such matters. The procedures undertaken do not provide all the evidenc that would bei required in an audit, and consequently no opinion is given as to whether the accounts present a nJe and fait and the rewt is limited to those matt6rs set out in the sLement bel¥>4. Independent In Gonnection my examination, no matter has C£Jme to my attention examiner's statsment 1. which gives me rea8onatle Cause to beli8ve that in, any material respect, uiremerrts.. to keep accJ)unttng records in acccKdance with sedion 130 oflhe Charities Art" and to prepare ac¢ounts vthl¢h afA)rd with the accounting records and Ix)mply wilh the a¢UntIng requirements of the Charitres Act have not teen met.. or 2. to thlch. in my opirwon, attentlon 8houkS t* drawn in t)rder to enable a prorer urKlerstsndIj of the accounts to be reached. delete th& words in the brnckets rfthey do nc¢ eppty. stgnod: 12th December 2021 Name: Grant Wilson Relevant professional quallfi¢atlon(s) or body (If any): Not requred IER March 2012
20, Manston Road, Guildford. Surrey GU4 TYE Addrtss: Section B Disclosure Only c(Mnplete if the examinér needs to highlight material problems. No Problems to report IER March 2012