Trustees’ Annual Report for the period
From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date
Charity name: Breast Friends York
Charity registration number: 1175926
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purposes of Breast Friends York (BFY) remain the same as per our constitution. The objects of the CIO are: For the relief of people in York and the surrounding areas who have had a breast cancer diagnosis at any point in their lives in particular but not exclusively by; Providing a variety of supportive, accessible and inclusive environments to enable members to build a network of peer support. Providing opportunities to explore and discuss the range of issues, emotions and feelings related to a breast cancer diagnosis and subsequent treatment. Promoting awareness of the available local and wider support and advice networks. Utilising peer support to facilitate members in the development of resilience and coping strategies. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our monthly evening meetings continue at the Pig & Pastry although we’ve had a few sessions at York RI when the Pig and pastry hasn’t been available. . There have been activities such as raffle prize preparation and Dru Yoga and we’ve had a visit from a fashion and clothing specialist and a demonstration of lymphatic drainage reflexology. Mostly these evening meetings are a chance for members to come together to talk about life and life with cancer. Our monthly lunches continue to be well attended by around 8-10 people each month. It gives a chance for members to connect and chat and support each other through life with and beyond cancer. The Mayoral party and Sheriff joined us for lunch in March to hear about our work. The Made with Love Pillow Workshops continue to make pillows for York Hospital for all breast cancer patients having surgery. Until the start of this year the group met alternative months, however we have moved to monthly in order that cushions are given to all breast cancer patients whether they have a mastectomy or lumpectomy. Cushions are delivered |
| monthly to the breast care nurses along with the drain bags which are made by one of the volunteers at home. Since October we have made 202 in 4 sessions and we have a mix of volunteers who attend. We celebrated our 9th birthday with an afternoon tea at Impossible in April 23. At Christmas we had a meal out to Bill’s to celebrate. We also had a day out to Temple Newsham in July. Our online secure chat group, birthday club and telephone line have continued to operate throughout the year. Our website development plans have been hindered by the medical retirement of the individual who was working on it so the website is currently in need of updating. We continue to have a social media presence including Instagram, Twitter and Facebook. We took part in fundraising activities such as the Brown’s Fashion show in May 23, and a stall at the Dragon Boat Racing in June 23 and held a Curry and quiz fundraiser at the Parvin in March 24. We continued to put on a series of weekly yoga classes which unfortunately did not attract enough interest to continue and so ceased in November. We also held a series of meditation sessions but a second attempt in the spring was not taken up. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees all read the public benefit guidance when setting up the Charity in 2017.New trustees have also read the guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our trustees have all made contributions to supporting the running of the charity as well as many of them running aspects of the support group, working with members of the wider membership. Some of the trustees have played a part in fundraising activities, running stalls, providing support to existing and new members and communicating with all members as well as manning the phone lines. Sam continues to allow us to use her garage to store our resources and equipment which is very convenient and saves us a lot of money. Lucy, our treasurer, has managed our accounts as best she can without having had access to the bank account. This will be resolved early in the new financial year. |
Sally has been running the the Lunch Club and has arranged both the Christmas and Birthday celebration events. She also has played a key part in arranging and manning our fundraising efforts. Lucy has taken over the running of Sewn with love with Sally supporting her. Lucy has also taken over the newsletter Zoe has continued to purchase resources, pay invoices, buy materials for the Sewn with Love group and has arranged speakers for the evening meetings, whilst Barbara (not trustee) has helped with arranging evening meetings.. Sam has administered the Facebook birthday club, set agendas and created meeting minutes, managed our membership as well as a whole host of other administrative duties. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole |
Para 1.20 | Fundraising opportunities have been minimal with a lack of volunteers prepared to support. Our only stall was at the Dragon Boat racing where we raised £208.60, The Browns Fashion Show raised £1785 and the Curry and Quiz raised around £1063 We have continued to see a number of donations made as a result of people receiving our heart pillows. 382 Heart Pillows and 380 Drain bags have been delivered to the hospital and these continue to be well received, with many notes of thanks being sent to us. We have received a number of private donations from a range of members of the public. We have seen a steady flow of new members joining us this year and have been contacted by our first male who we are working with to provide some support. BFY have started up a Choir which has been funded by Macmillan and hosted by The Leveson Centre and has now been adopted by York Against Cancer. This now regularly has over 30 + people each week. |
Additional information (optional) You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Year End Total £5673.10 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | Don’t have specific spending requirements so not needed. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity has sufficient funds to operate for the duration of the coming year. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Dragon Boat Race Paypal Giving Fund Easyfundraising Curry and Quiz Public donations Pillow donations Browns Fashion Show |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | There are no financial risks currently being experienced. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Our wider membership is informed when posts come up and are invited to put their names forward. They submit their statement of intent and are voted on via a majority vote from the BOT at an AGM |
| Additional information (optional) You may choose to include further statements where relevant about: |
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| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | We have arranged for a handover period where new trustees or trustees taking on new roles are supported in the transition period. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is run by a Board of Trustees (BOT) and is a foundation model. Additionally we have members/volunteers of our support group which we refer to as our wider membership. The wider membership do not have any responsibility for the running of the charity. |
|---|---|---|
| Relationship with any related parties |
Para 1.51 | Yorkshire Cancer Community, Humber and North Yorkshire Cancer Alliance, Breast Cancer Now, Macmillan, York Against Cancer, Yorkshire Cancer Research |
| Other |
Reference and Administrative details
| Charity name | Breast Friends York |
|---|---|
| Other name the charity uses | BFY, York Breast Friends |
| Registered charity number | 1175926 |
| Charity’s principal address | 44 Garfield Terrace, York, YO264XU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Zoe Bounds | Chair | |||
| Sam Broadbent | Secretary | |||
| LucyHart | Treasurer | |||
| SallyHarris | ||||
| Chris Johnson | ||||
| Charlie Hudson | ||||
| TraceySteeley | ||||
| 9 |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
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|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) |
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|---|---|---|---|
| Zoe Bounds | |||
Position (eg Secretary, Chair Chair, etc) Date 21/5/2024
York Breast Friends Accounts 1st April 2023-31st March 2024 Starting Balance Income £5019.73 £8372.46 Outgoing Ending Balance £7709.09 £5,683.10 Month by Month Month Income Outgoings 359.66 573.71 April 23 May 23 June 23 76.63 2335.90 133.77 406.73 July 23 August 23 September 23 October 23 November 23 273.32 388.57 117.90 256.32 149.42 228.06 100.97 615.42 1222.29 1050.37 854.49 836.98 December 23 January 24 February 24 March 24 1472.33 203.25 156.43 766.50 1254.25 2248.28 Total 8372.46 7709.09