## **Trustees’ Annual Report for the period** ## **From** 1[st] April 2023 **Period start date To** 31[st] March 2024 **Period end date** **Charity name:** Breast Friends York **Charity registration number:** 1175926 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purposes of Breast Friends York (BFY) remain the**
**same as per our constitution.**
The objects of the CIO are:
For the relief of people in York and the surrounding areas who have
had a breast cancer diagnosis at any point in their lives in particular
but not exclusively by;
Providing a variety of supportive, accessible and inclusive
environments to enable members to build a network of peer
support.
Providing opportunities to explore and discuss the range of issues,
emotions and feelings related to a breast cancer diagnosis and
subsequent treatment.
Promoting awareness of the available local and wider support and
advice networks.
Utilising peer support to facilitate members in the development of
resilience and coping strategies.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|Our monthly evening meetings continue at the Pig & Pastry
although we’ve had a few sessions at York RI when the Pig
and pastry hasn’t been available. . There have been activities
such as raffle prize preparation and Dru Yoga and we’ve had
a visit from a fashion and clothing specialist and a
demonstration of lymphatic drainage reflexology. Mostly
these evening meetings are a chance for members to come
together to talk about life and life with cancer.
Our monthly lunches continue to be well attended by around
8-10 people each month. It gives a chance for members to
connect and chat and support each other through life with
and beyond cancer. The Mayoral party and Sheriff joined us
for lunch in March to hear about our work.
The Made with Love Pillow Workshops continue to make
pillows for York Hospital for all breast cancer patients having
surgery. Until the start of this year the group met alternative
months, however we have moved to monthly in order that
cushions are given to all breast cancer patients whether they
have a mastectomy or lumpectomy. Cushions are delivered| |||monthly to the breast care nurses along with the drain bags
which are made by one of the volunteers at home.
Since October we have made 202 in 4 sessions and we have
a mix of volunteers who attend.
We celebrated our 9th birthday with an afternoon tea at
Impossible in April 23. At Christmas we had a meal out to
Bill’s to celebrate. We also had a day out to Temple
Newsham in July.
Our online secure chat group, birthday club and
telephone line have continued to operate throughout the year.
Our website development plans have been hindered by the
medical retirement of the individual who was working on it so
the website is currently in need of updating. We continue to
have a social media presence including Instagram, Twitter
and Facebook.
We took part in fundraising activities such as the Brown’s
Fashion show in May 23, and a stall at the Dragon Boat
Racing in June 23 and held a Curry and quiz fundraiser at the
Parvin in March 24.
We continued to put on a series of weekly yoga classes
which unfortunately did not attract enough interest to continue
and so ceased in November. We also held a series of
meditation sessions but a second attempt in the spring was
not taken up.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees all read the public benefit guidance when**
**setting up the Charity in 2017.**New trustees have also read
the guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not make grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Our trustees have all made contributions to supporting
the running of the charity as well as many of them
running aspects of the support group, working with
members of the wider membership. Some of the
trustees have played a part in fundraising activities,
running stalls, providing support to existing and new
members and communicating with all members as well
as manning the phone lines.
Sam continues to allow us to use her garage to store our
resources and equipment which is very convenient and
saves us a lot of money.
Lucy, our treasurer, has managed our accounts as best
she can without having had access to the bank account.
This will be resolved early in the new financial year.| Sally has been running the the Lunch Club and has arranged both the Christmas and Birthday celebration events. She also has played a key part in arranging and manning our fundraising efforts. Lucy has taken over the running of Sewn with love with Sally supporting her. Lucy has also taken over the newsletter Zoe has continued to purchase resources, pay invoices, buy materials for the Sewn with Love group and has arranged speakers for the evening meetings, whilst Barbara (not trustee) has helped with arranging evening meetings.. Sam has administered the Facebook birthday club, set agendas and created meeting minutes, managed our membership as well as a whole host of other administrative duties. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole|Para 1.20|Fundraising opportunities have been minimal with a lack
of volunteers prepared to support. Our only stall was at
the Dragon Boat racing where we raised £208.60, The
Browns Fashion Show raised £1785 and the Curry and
Quiz raised around £1063
We have continued to see a number of donations made
as a result of people receiving our heart pillows.
382 Heart Pillows and 380 Drain bags have been
delivered to the hospital and these continue to be well
received, with many notes of thanks being sent to us.
We have received a number of private donations from a
range of members of the public.
We have seen a steady flow of new members joining us
this year and have been contacted by our first male who
we are working with to provide some support.
BFY have started up a Choir which has been funded by
Macmillan and hosted by The Leveson Centre and has
now been adopted by York Against Cancer. This now
regularly has over 30 + people each week.| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Year End Total £5673.10| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|N/A| |Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|Don’t have specific spending requirements so not
needed.| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity has sufficient funds to operate for the
duration of the coming year.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Dragon Boat Race Paypal Giving Fund
Easyfundraising Curry and Quiz
Public donations
Pillow donations
Browns Fashion Show| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|There are no financial risks currently being experienced.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Our wider membership is informed when posts come up
and are invited to put their names forward. They submit
their statement of intent and are voted on via a majority
vote from the BOT at an AGM| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We have arranged for a handover period where new
trustees or trustees taking on new roles are supported in
the transition period.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a Board of Trustees (BOT) and is a
foundation model. Additionally we have
members/volunteers of our support group which we refer
to as our wider membership. The wider membership do
not have any responsibility for the running of the charity.| |---|---|---| |Relationship with any related
parties|Para 1.51|Yorkshire Cancer Community, Humber and North
Yorkshire Cancer Alliance, Breast Cancer Now,
Macmillan, York Against Cancer, Yorkshire Cancer
Research| |Other||| ## **Reference and Administrative details** |Charity name|Breast Friends York| |---|---| |Other name the charity uses|BFY, York Breast Friends| |Registered charity number|1175926| |Charity’s principal address|44 Garfield Terrace, York, YO264XU| **Names of the charity trustees who manage the charity** |1
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8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Zoe Bounds|Chair||| ||Sam Broadbent|Secretary||| ||LucyHart|Treasurer||| ||SallyHarris|||| ||Chris Johnson|||| ||Charlie Hudson|||| ||TraceySteeley|||| |||||| |9||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ||**Signature(s)**
**Full name(s)**||| |---|---|---|---| ||||| |||Zoe Bounds|| ||||| ## **Position (eg Secretary,** Chair **Chair, etc) Date** 21/5/2024 York Breast Friends Accounts 1st April 2023-31st March 2024 Starting Balance Income £5019.73 £8372.46 Outgoing Ending Balance £7709.09 £5,683.10 Month by Month Month Income Outgoings 359.66 573.71 April 23 May 23 June 23 76.63 2335.90 133.77 406.73 July 23 August 23 September 23 October 23 November 23 273.32 388.57 117.90 256.32 149.42 228.06 100.97 615.42 1222.29 1050.37 854.49 836.98 December 23 January 24 February 24 March 24 1472.33 203.25 156.43 766.50 1254.25 2248.28 Total 8372.46 7709.09