Trustees' Annual Report for the period
Period start date Period end date 01 May 2021 31 April 2022
From
To
Section A Reference and administration details
Charity name Oakwood Tennis Club Other names charity is known by Registered charity number (if any) 1175910 Charity's principal address VCD Sportsground Old Rd Crayford Postcode DA1 4DN
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Gavin Nelson Chairman
2 Emma Nelson Secretary
3 Susan Beresford Treasurer
4 Neil Biddle Head Coach
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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the promotion of community participation in health recreation in particular by the provision of facility for the Summary of the objects playing of tennis. of the charity set out in its governing document
Tennis Courts- membership Tennis Courts- Public Tennis coaching Inclusive and disability tennis sessions
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The new clubhouse (completed in 2021) which provides a huge comfortable space for members and visitors and includes toilets and shower facilities not previously available has really enhanced the member experience and has been fundamental in attracting new members. We had our largest membership ever in 2021/22 with over 300 members across all categories.
We continue to run our inclusive tennis programme and we have a group of disabled young adults (Peppercorns) who have been coming for nearly 3 years now and continue to have tennis sessions every week on a Tuesday.
Our membership base has continue to grow over the past 2 years and our free pay n play membership continues to provide accessibility to top class tennis courts for those in the community who do not wish to become full members but just to play as and when they are able.
Section E Financial review
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Brief statement of the charity’s policy on reserves
Oakwood Tennis club has a commitment to always have £5000 cash in reserve at all times.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
March 2012
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Oakwodd Tennis Club
1175910
Receipts and payments accounts For the period May-21 To from
31-04-22
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds
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to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership fees 37,240 - - 37,240
Coaching income 8,147 - - 8,147
Players sub and lights 1,839 - - 1,839
Fund Raising income 4,140 - - 4,140
Tournament income 289 - - 289
LTA refund - - - -
Vend machine income 700 - - 700
Other 1,464 - - 1,464
- - - -
53,819 - - 53,819
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 53,819 - - 53,819
A3 Payments
Team registration entries 590 - - 590
Club registration 850 - - 850
Parent club (VCD) membership 11,000 - - 11,000
Social and tournament expenses 1,181 - - 1,181
Maintenance 699 - - 699
New cabin build costs 5,433 5,433
LTA loan 6,800 - - 6,800
Trophies and prizes 436 - - 436
Advertising 215 - - 215
Balls 1,542 - - 1,542
Other 3,622 - - 3,622
Sub total [ 32,368 ] - - 32,368
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 32,368 - - 32,368
Net of receipts/(payments) 21,451 - - 21,451
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 21,451 - - 21,451
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Retained earnings Reserve cash Carried forward from previous years Total cash funds |
to nearest £ 21,451 5,000 14,958 41,409 |
to nearest £ - - - - |
||
| (agree balances | with receipts and payments account(s)) |
Agreement Error | OK | ||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details Clubhouse and cabins |
Fund to which asset belongs |
Cost (optional) 65,000 |
||
| charity’s own use | Courts Floodlights |
137,000 30,000 - - - - - - |
|||
| B5 Liabilities | Details | Fund to which liability relates |
- - - - - Amount due (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name |
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CC16a
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Last year
to the nearest £
-
-
-
-
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional) 135,000 180,000 30,000 - - - - - - When due (optional)
Date of approval
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Oakwood Tennis Club
On accounts for the year ended
30 April 2022
Charity 1175910 no (if any)
Set out on pages 1-2
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2022 DD / MM / YYYY .
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
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the accounting records were not kept in accordance with section 130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Janet Nicholson Date: TBC
October 2018
1
IER
Name: JANET NICHOLSON
Relevant professional qualification(s) or body (if any):
Address: 14 Walcot Gardens, 136 Kennington Road London, SE11 6RB
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
October 2018
2
IER
Give here details of any items that the examiner wishes to disclose .
October 2018
3
IER