## **Trustees' Annual Report for the period**
Period start date Period end date **01 May 2021 31 April 2022**
**From**
**To**
## Section A Reference and administration details
**Charity name** Oakwood Tennis Club **Other names charity is known by Registered charity number (if any)** 1175910 **Charity's principal address** VCD Sportsground Old Rd Crayford **Postcode DA1 4DN**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Gavin Nelson Chairman
2 Emma Nelson Secretary
3 Susan Beresford Treasurer
4 Neil Biddle Head Coach
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
the promotion of community participation in health recreation in particular by the provision of facility for the **Summary of the objects** playing of tennis. **of the charity set out in its governing document**
Tennis Courts- membership Tennis Courts- Public Tennis coaching Inclusive and disability tennis sessions
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The new clubhouse (completed in 2021) which provides a huge comfortable space for members and visitors and includes toilets and shower facilities not previously available has really enhanced the member experience and has been fundamental in attracting new members. We had our largest membership ever in 2021/22 with over 300 members across all categories.
We continue to run our inclusive tennis programme and we have a group of disabled young adults (Peppercorns) who have been coming for nearly 3 years now and continue to have tennis sessions every week on a Tuesday.
Our membership base has continue to grow over the past 2 years and our free pay n play membership continues to provide accessibility to top class tennis courts for those in the community who do not wish to become full members but just to play as and when they are able.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
Oakwood Tennis club has a commitment to always have £5000 cash in reserve at all times.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
March **2012**
**TAR**
6
**Oakwodd Tennis Club**
**1175910**
## **Receipts and payments accounts For the period** May-21 **To from**
31-04-22
## **Section A Receipts and payments**
## **Unrestricted Restricted Endowment funds funds funds**
## **Total funds**
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to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership fees 37,240 - - 37,240
Coaching income 8,147 - - 8,147
Players sub and lights 1,839 - - 1,839
Fund Raising income 4,140 - - 4,140
Tournament income 289 - - 289
LTA refund - - - -
Vend machine income 700 - - 700
Other 1,464 - - 1,464
- - - -
53,819 - - 53,819
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 53,819 - - 53,819
A3 Payments
Team registration entries 590 - - 590
Club registration 850 - - 850
Parent club (VCD) membership 11,000 - - 11,000
Social and tournament expenses 1,181 - - 1,181
Maintenance 699 - - 699
New cabin build costs 5,433 5,433
LTA loan 6,800 - - 6,800
Trophies and prizes 436 - - 436
Advertising 215 - - 215
Balls 1,542 - - 1,542
Other 3,622 - - 3,622
Sub total [ 32,368 ] - - 32,368
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 32,368 - - 32,368
Net of receipts/(payments) 21,451 - - 21,451
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 21,451 - - 21,451
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Retained earnings
Reserve cash
Carried forward from previous years
**_Total cash funds_**||**to nearest £**
**21,451**
**5,000**
**14,958**
**41,409**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances|with receipts and payments
account(s))|Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**
Clubhouse and cabins||**Fund to which**
**asset belongs**|**Cost (optional)**
**65,000**||
|**charity’s own use**|Courts
Floodlights|||
|**137,000**
**30,000**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||
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CC16a
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## **Last year**
**to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) 135,000 180,000 30,000 - - - - - - When due (optional)**
Date of approval
# **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name Oakwood Tennis Club
**On accounts for the year ended**
30 April 2022
**Charity** 1175910 **no (if any)**
**Set out on pages** 1-2
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2022 **DD / MM / YYYY** .
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** Janet Nicholson **Date:** TBC
**October 2018**
1
**IER**
**Name:** JANET NICHOLSON
**Relevant professional qualification(s) or body (if any):**
**Address:** 14 Walcot Gardens, 136 Kennington Road London, SE11 6RB
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
2
**IER**
**Give here details of any items that the examiner wishes to disclose** .
**October 2018**
3
**IER**