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2020-12-31-accounts

ICOMOS-UK

Financial statements

for the year ended

31 December 2020

Charity No 1175871

INTERNATIONAL COUNCIL ON MONUMENTS AND SITES, UK

International Council on Monuments and Sites, UK

Contents
Page
Reference and administrative details of the charity, its Trustees and Advisors 1
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the financial statements 8 to 13
The following page does not form part of the statutory financial statements.
Income and Expenditure Account 14

International Council on Monuments and Sites, UK

Reference and Administration Details

Charity name International Council on Monuments and Sites, UK Other name ICOMOS-UK Registered charity number 1175871 Principal address 70 Cowcross Street, London EC1M 6EJ Names of the trustees who manage the charity Clara Arokiasamy -President Vacant -Vice President, Vacant -Vice President, Vacant -Vice President, Susan Denyer -Secretary Andrew Webster -Treasurer Paul Walshe -Chair Cultural Landscapes & Historic Gardens Committee Simon Woodward -Chair Cultural Tourism Committee to 14 Jan 2021 Michael Mail -Chair Development Committee Richard Hughes -Chair Digital Technology Committee to 15 Dec 2020 Tarek Teba -Chair Digital Technology Committee from 15 Dec 2020 Clara Arokiasamy -Chair Intangible Cultural Heritage Committee Vasilis Sarhosis -Chair ISCARSAH Committee Doug Evans -Chair Wood Committee Peter Marsden -Chair World Heritage Committee Chris Blandford Dorian Crone Robert Early David Jennings Keith Lilley from June 2020 Lesley Macinnes Sian Rees from May 2020 Sarah Simmonds Observers The Rt Hon The Lord Hankey -Past President Tom Hassall -Past President Richard Hughes -Past President Mansell Jagger -Past President David Thackray -Past President John Hurd -Past President ICOMOS Advisory Committee died 8 Sept 2020

Names and addresses of advisors

Bankers HSBC 39 Tottenham Court Road London W1T 2AR Independent examiner Anthony Alford Chartered Accountant Shepherd's Crook Netherbury Dorset DT6 5LY Name of senior member of staff Susan Denyer Secretary

Page 1

International Council on Monuments and Sites, UK

Trustees' Annual Report

Structure, Governance and Management

Type of governing document - Constitution of the Charitable Incorporated Organisation registered by the Charity Commission on 22 November 2017 Trustee selection method - Elected by the members of the organisation. - Three trustees were appointed under the constitution. - The three founder trustees then appointed all the existing trustees of the old ICOMOS-UK charity to be trustees of the CIO. - At the first AGM of the members of the CIO all the charity trustees are required to retire from office - At every subsequent AGM of the members of the CIO, one third of the charity trustees shall retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office. -The charity trustees to retire by rotation shall be those who have been longest in office slice their last appointment or reappointment. If any trustees were last appointed or reappointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.

Objectives and Activities

Policies and objectives

The objects of the CIO are to advance for the public benefit the protection, conservation, preservation and enhancement of monuments, groups of buildings and landscapes of historical or public interest, through fostering national and international co-operation promoting good practice and harnessing skills and technical capabilities.

Main activities undertaken to further the charity's purpose for the public benefit

ICOMOS-UK

Achievements and Performance

Review of activities

This review covers the twelve month period from 1 January to 31 December 2020.

Our activities in 2020 were dominated by the Covid-19 epidemic. In spite of difficulties, we managed to allow our staff to work as normal, albeit mostly from home, and so have been able to service our members, hold remote meetings and offer a range of online events - although not as full a programme as in previous years.

Page 2

International Council on Monuments and Sites, UK

Trustees' Annual Report

Likewise, our Committee structures has held up and Chairs of Sub-Committees have been innovative in responding to the limitations imposed by the pandemic.

On the positive side, our remote 2020 AGM was better attended than previous face to face meetings, and this was certainly beneficial for members. We have experienced similar positive feedback from a range of Committee members who have managed to attend meetings without travel time - which in the past has been substantial with some members travelling, for instance, to London from Edinburgh for a meeting.

Our three online events were very well attended, selling out within hours of being marketed and generating good responses from audiences. In October Professor Jane Downes, University of Highlands and Islands, and Dr Will Megarry, Queen's University Belfast , delivered a presentation on 'Technology and Heritage Sites: Promoting Climate Change' which explored how iconic heritage sites can be utilised to stress urgency about climate change and raise global ambition to respond. A month later, Professor Sophia Labadi, University of Kent, gave an Online Talk on: 'Rethinking Heritage For Development: International Framework, Local Impacts' which highlighted the Latest Research On How Heritage Has Contributed to Key Dimensions of Sustainable Development. The series concluded in December with an Online Talk: on The Square Mile And The Heritage of Humankind' by Dr David Gwyn, an archaeologist and heritage consultant, on the role played by community involvement in the inscription of the Welsh Slate landscapes of North Wales site on the World Heritage List. The video of this last event has been uploaded on our website and has already been watched by almost 100 people.

The pandemic has not only changed the way we deliver meetings and events but has also transformed our marketing processes, with the result that our digital presence has continued to expand, as evidenced by further increases in our Twitter followers and enhanced Web traffic.

It is particularly heartening to report that membership numbers continued to grow during the year, making the UK one of the top five national committees for membership growth.

Financial Review

Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

Reserves policy

The trustees aim to keep reserves sufficient to cover 2-4 months expenditure

Details of any funds materially in deficit

No fund of the Charity is in deficit

Selection of Trustees

Selection of new trustees is made on the basis of particular expertise in a field relevant to the activity of ICOMOS-UK that will enable them to make a valuable contribution to the organisation.

Page 3

International Council on Monuments and Sites, UK

Trustees' Annual Report

Organisational structure and decision making.

The day to day management of the charity is provided by the secretary supported by an administrator and an events co-ordinator and conducted in accordance with the policy and guidance given by the Executive Committee.

Accounting responsibilities of the trustees

Charity law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the association and of the income and expenditure of the association for that period. In preparing these accounts the trustees

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the association and to enable them to ensure that the accounts comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the association and hence for taking reasonable steps for the prevention of fraud and other irregularities

Approval

This report was approved by the Trustees on 2021 and signed on their behalf

Clara Arokiasamy President

Page 4

International Council on Monuments and Sites, UK

Independent Examiner's Report to the Trustees of the International Council on Monuments and Sites, UK (charitable incorporated organisation number 1175871 ("the CIO")

I report on the financial statements of the CIO for the year ended 31 December 2020 which are set out on pages 6 to 13

This report is made solely to the charity's Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in a Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the CIO and the CIO's Trustees as a body, for my work or for this report.

Responsibilities and basis of report

As the CIO's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")

I report in respect of my examination of the CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Anthony Alford Chartered Accountant Shepherd's Crook, Netherbury, Dorset DT6 5LY

Page 5

International Council on Monuments and Sites, UK

Statement of Financial Activities for the year ended 31 December 2020

Notes
Income from
Donations
3
Income from Charitable Activities
4
Investments
5
Other Income
Total Income
Expenditure on
Charitable activities
Direct costs
6
Costs of conference and seminars
Support costs
7
Governance costs
8
Subvention to ICOMOS International
Total Expenditure
Net income before other recognised gains and losses
Other Recognised Gains and Losses
Net Movement in Funds
Funds brought forward
Total funds carried forward
2020
2019
Unrestricted
Funds
Designated
Funds
Restricted
Funds
Total
Funds
Total
Funds
£
£
£
£
£
50,088
50,088
55,526
989
989
8,866
5
5
11
-
-
51,082
-
-
51,082
64,403
29,079
29,079
36,343
64
64
3,552
-
8,527
1,960
1,960
2,117
18,869
18,869
17,896
49,972
-
-
49,972
68,435
1,110
-
-
1,110
-4,032
-
-
-
1,110
-
-
1,110
4,032
-
19,319
5,000
7,455
31,774
35,806
20,429
5,000
7,455
32,884
31,774

All activities relate to continuing operations.

The notes on pages 8 to 13 form part of these financial statements

Page 6

International Council on Monuments and Sites, UK

Balance Sheet as at 31 December 2020

Notes
Fixed assets
Tangible assets
13
Current assets
Debtors and prepayments
14
Cash at bank held by ICOMOS-UK
Cash at bank and petty cash
Current liabilities
Creditors : amounts falling due within one year
15
Net Current assets
Net Assets
Charity funds
Restricted funds
Unrestricted funds
General
Designated
16
£
£
798
17,070
9,039
14,116
40,225
14,211
26,014
£
26,812
7,455
20,429
5,000
£
32,884
2020
2019
£
1,596
20,290
15,139
11,211
46,640
16,462
30,178
31,774
7,455
19,319
5,000
31,774

The financial statements were approved by the Trustees on 2021 and signed on their behalf by:

Clara Arokiasamy President

Andrew Webster Treasurer

The notes on pages 8 to 13 form part of these financial statements

Page 7

International Council on Monuments and Sites, UK

Notes to the Financial Statements - 31 December 2020

1 Constitution and objects

2 Accounting policies

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Charities Act 2011

General Funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The name and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Income Tax recoverable in relation to donations received under Gift Aid is recognised at the time of the donation.

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of the resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use,

Page 8

International Council on Monuments and Sites, UK

Notes to the Financial Statements - 31 December 2020

Accounting policies (continued)

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities

2.5 Tangible fixed assets and depreciation

All assets costing more than £500 are capitalised.

A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset my not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of Financial Activity.

Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimate residual value, over their expected useful lives on the following bases:

Fixtures and fittings 25% on reducing balance Computer equipment 25% straight line

2.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

2.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.8 Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt, or the amount it has received as advanced payments for the goods or services that it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

2.10 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Page 9

International Council on Monuments and Sites, UK Notes to the Financial Statements - 31 December 2020

3
Income from donations
Donations - by subscriptions
Donations - other
Gift Aid
Grants from Government Agencies
4
Income from charitable activities
Income from conferences and seminars
Advisory income
Sale of publications
5
Investment income
Bank interest received
6
Direct costs
Wages and salaries
Restricted projects
Office rent and storage
Depreciation
Equipment
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
37,123
-
37,123
9,965
9,965
3,000
-
3,000
-
-
-
50,088
-
50,088
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
668
-
668
267
267
54
-
54
989
-
989
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
5
-
5
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
20,001
-
20,001
-
-
-
8,280
-
8,280
798
-
798
-
-
-
29,079
-
29,079
Total
Funds
2019
£
36,332
13,455
3,055
2,684
55,526
Total
Funds
2019
£
8,866
-
-
8,866
Total
Funds
2019
£
11
Total
Funds
2019
£
20,838
6,427
8,280
798
-
36,343

Page 10

International Council on Monuments and Sites, UK Notes to the Financial Statements - 31 December 2020

7
Support costs
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
Printing, stationery postage and telephone
1,414
-
1,414
Computer costs
2,056
-
2,056
Insurance
1,495
-
1,495
Travel & subsistence
500
500
Affiliation fees
565
-
565
Website expenses
42
-
42
Miscellaneous expenses
-
-
-
6,072
-
6,072
8
Governance costs
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
Payroll and independent examination fees
1,332
-
1,332
Bank charges
628
-
628
1,960
-
1,960
9
Analysis of resources expended by expenditure type
Staff
Restricted
Other
Total
Costs
Funds
Costs
2020
2020
2020
2020
£
£
£
£
Subvention to ICOMOS International
18,869
18,869
Costs of generating income
from charitable activities
64
64
Costs of generating funds
-
-
18,933
18,933
Direct costs
20,001
-
9,078
29,079
Support costs
6,072
6,072
20,001
-
15,150
35,151
Governance
1,960
1,960
20,001
-
36,043
56,044
10
Net incoming resources
This is after charging
2020
£
Depreciation of tangible fixed assets
-owned by the charity
798
Total
Funds
2019
£
1,665
2,628
1,383
500
565
1,786
-
8,527
Total
Funds
2019
£
1,332
785
2,117
Total
2019
£
17,896
3,552
21,448
36,343
8,527
44,870
2117
68,435
2019
£
798

During the year, no trustees received any remuneration as a trustee, although one trustee was remunerated for her office as secretary.

During the year, no trustees received any benefits in kind

During the year, one trustees received reimbursement of expenses amounting to £500

Page 11

International Council on Monuments and Sites, UK Notes to the Financial Statements - 31 December 2020

11 Independent examiner's remuneration

The independent examiner's remuneration amounted to an Independent Examination
fee of £900 (2019 £900) and a payroll service fee of £432 (2019 £576)
12
Staff costs
Staff costs were as follows
2020
£
Salaries
20,001
The average number of persons employed by the charity during the year was:
2020
Nos
3
Average headcount expressed as a full time equivalent:
2020
Nos
1
No employee received remuneration amounting to more than £60,000 in either year
13
Tangible fixed assets
Computer
Equipment
2020
Cost
£
Balance at 1 January 2020
3,192
Purchases in year
-
Balance at 31 December 2020
3,192
Depreciation
Balance at 1 January 2020
1,596
Charge for the year
798
Balance at 1 January 2020
2,394
Net book values
Balance at 31 December 2020
798
Balance at 31 December 2019
1,596
14
Debtors
2020
£
Donation
9,000
Prepayment
2,070
Tax and Gift Aid recoverable
6,000
17,070
15
Creditors: amounts due within one year
2020
£
Accruals
4,640
Subscriptions paid in advance
9,571
14,211
2019
£
20,838
2019
Nos
3
2019
Nos
1
Computer
Equipment
2019
£
3192
-
3,192
798
798
1,596
1,596
2,394
2019
£
12,000
2,235
6,055
20,290
2019
£
4,062
12,400
16,462

Page 12

International Council on Monuments and Sites, UK Notes to the Financial Statements - 31 December 2020

16
Statement of funds
Opening
Balance
£
Designated funds
Advisory service
5,000
General funds
Other general funds
19,319
Total unrestricted funds
24,319
Restricted funds
CLHG Education fund
130
Education and training fund
5,685
CADW fund
Intangible Cultural Heritage in
Museums project
1,640
7,455
Total funds
31,774
17
Summary of funds
Opening
Balance
£
Designated funds
5,000
General funds
19,319
24,319
Restricted funds
7,455
31,774
18
Analysis of net assets between funds
Tangible fixed assets
Current assets
Creditors due within one year
19
Related Party
Opening
Balance
£
5,000
19,319
Incoming
Resources
Transfers
resources
expended
in/out
£
£
£
51,082
49,972
Carried
forward
£
5,000
20,429
24,319 51,082
49,972
-
25,429
130
5,685
1,640
130
5,685
-
1,640
7,455 -
-
-
7,455
31,774 51,082
49,972
-
32,884
Opening
Balance
£
5,000
19,319
Incoming
Resources
Transfers
resources
expended
in/out
£
£
£
51,082
49,972
Carried
forward
£
5,000
20,429
24,319
7,455
51,082
49,972
-
-
-
25,429
7,455
31,774 51,082
49,972
-
32,884
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
798
798
32,770
7,455
40,225
-14,211
-14,211
19,357
7,455
26,812
Total
Funds
2019
£
1,596
46,640
-16,462
31,774

The International Monuments Trust (IMT) Charity number 295131 is a related party whose trustees are appointed by the trustees of ICOMOS-UK. Of the four current trustees of IMT one is also a trustee of ICOMOS-UK. During the year ICOMOS-UK received a grant of £ 9,000 ( 2019 £12,000) from IMT which continued to function as a conduit of income to ICOMOS-UK.

Page 13

FOR MANAGEMENT INFORMATION ONLY

International Council on Monuments and Sites, UK

UNRESTRICTED FUNDS

Income
Donations
General
International Monuments Trust
Membership subscriptions:
Individual
Institutional
Gift Aid
Conferences, seminars and other events
Advisory income
Sale of publications
Bank interest
Total Income
Expenditure
Direct costs
Staff costs
Office rent, storage and services
Depreciation
Conferences, seminars and other events
Support costs
Printing, postage, telephone, fax and stationery
Computers and Internet
Insurance
Travel & subsistence
Affiliation fees (Heritage Link and World Heritage UK)
Website
Miscellaneous expenditure
Governance costs
Independent examination, accounting and payroll service
Bank charges
Direct Debit charges and Paypal
Subvention to ICOMOS International Headquarters, Paris
Total expenditure
(DEFICIT) SURPLUS FOR YEAR
Conferences, seminars and other events
Income
AGM Lecture
ICH Conference
ICOMOS-UK Courses
Lectures
Christmas lectures
Expenditure
ICH Conference
ICOMOS-UK Courses
Sea Change Conference
Christmas Lecture
Eventbrite fees
Net income from events
Income and Expenditure Account Year to 31 December 2020
2020
£
965
9,000
32,723
4,400
3,000
2020
£
50,088
989
5
51,082
56,044

-4,962
-
-
-
145
523
668
-
-
-
53
11
64

604
2019
£
1,455
12,000
31,132
5,200
3,055
668
267
54
52,842
8,866
-
-
5 8,866
11
20,001
8,280
798
-
11
61,719
20,838
8,280
798
-
29,079 29,916
64 3,552
1,414
2,056
1,495
500
565
42
-
1,665
2,628
1,383
500
565
1,786
-
6,072 8,527
1,332
46
582
1,332
60
725
1,960 2,117
18,869 17,896
£
£
62,008
-289
165
6,960
1,000
149
592
8,866
3,080
153
-
219
3,452
5,414