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2023-09-30-accounts

Trustees' Annual Report for the period

Period start date Period end date

01 10 2022 30 09 2023

From

To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1175844 Charity's principal address 40 Berwyn Crescent

Rhyl Liberty Players

Prestatyn Postcode LL19 7UH

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Graham Derek members
1
Wheeler
2 Jill Anne Wheeler members
Debbie Anne Secretary members
3
Bevins
4 Gillian Irene Glass members
Stroma Catherine members
5
Williams
6 Paula Jane Devlin members
7 Karen Jane Lees members
8 Patricia Ann Coope Chair
9
10
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
None
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
none
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Name of chief executive or names of senior staff members (Optional information)

none

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

CIO

Elected by members Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

To foster, develop and encourage dramatic art.

Summary of the objects of the charity set out in its governing document

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The production of plays on a regular basis for the entertainment and benefit of the general public and the organisation of such functions as the board shall consider desirable.

The trustees understand the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main
achievements of the charity
during the year		 This Trustees’ Report primarily addresses the activities and the
financial position of Rhyl Liberty Players for the year October 2022
to September 2023. However, it was agreed at the 2 June 23 AGM
that the Trustees could change the financial year, and in July it was
resolved to start the financial year on 1 January, 2024.
Unfortunately, the Charity Commission were not notified in time,
and their reporting year still ends in September; their next year will
run from October 23 to December 24. To resolve this, the accounts
presented to the AGM also cover the three-month period
Oct-Dec 23, and this report has also been extended to cover the
additional period.
In November 2022, we presented Tim Firth’s Calendar Girls,
directed by Martin Gorst. Martin was able to assemble a large
female cast, including many new members, who were ably assisted
by three new men and a Libs stalwart.
Rehearsals began at the beginning of September 2022 and it was
obvious from the outset that with a talented cast and an
enthusiastic crew we could look forward to a successful production;
we drew our largest audiences for several years. Advance notice of
this production was given in last year’s report, but the production
actually occurred in the current year.
In mid-March, 2023, we held a buffet celebration for our 80th
Anniversary at the Masonic Hall in Meliden. Many present and past
members attended. There was a display of memorabilia supplied
by various members, some costumes made by Karen Lees, some
old video extracts of rehearsals & performances made by Robert
McAdam, a historical reminiscence by John Williams, and a stand-
up comedy routine by Steve Barrowclough.
Our Spring production was Guards! Guards by Terry Pratchett, a
Discworld story adapted for the stage by Stephen Briggs. Drew
Noble directed and gathered a cast of seasoned performers plus
several talented new recruits, some of whom were new to acting.
Drew was ably assisted by a hard-working backstage team who
showed expertise and flair in set construction, props and costumes.
Before the main AGM business, Sandra Wynne gave her
adjudication of Calendar Girls and Guards! Guards. She was
impressed by both productions and presented the Special
Achievement award to Jill Wheeler for her costumes for both plays.
For some time, we have faced increasing costs, for not only
staging and theatre hire but also utilities and insurance,
unfortunately necessitating an increase in future annual
subscriptions, approved by the members at the AGM.
Some changes to the Constitution were approved at the AGM,
primarily bringing it back into line with the wording of the latest
‘Model Constitution’ approved by the Charity Commission. The
most important effect was to elect trustees for a three-year term
with one-third of them retiring each year by rotation for continuity.
As a consequence of these changes to the Constitution, and
because the society Rules have not been significantly updated for
many years, the Trustees have initiated a review of the Rules to
keep them consistent with the Constitution and bring them up to
date. The new Rules will be presented at the next AGM for
approval.

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Section D Achievements and performance

Rehearsals for Bedroom Farce, directed by Richard Kelly, started in September, but it was not able to be performed until midDecember 23 due to lack of theatre availability. This may account for our small, but appreciative audiences. It was an ambitious play with good ensemble work both on stage and behind the scenes. Our investigation into the ownership of the land on which the Scene Bay was built has continued throughout this year. The solicitors, Garnett Williams Powell, have been acting on our behalf. Some time ago, Denbighshire County Council had registered the land in their own name with the Land Registry. However, in February, 2023, DCC conceded that Rhyl Liberty Players owned the land, and the transfer to RLP with the Land Registry was put in motion - a process that can take up to nine months. This was completed on 22 December 23. For many years, the Scene Bay has been held in trust for RLP since a community association cannot own property in its own right. Now that we are a registered charity and can own property, it is intended to transfer the Scene Bay ownership directly to RLP as soon as possible.

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Section E Financial review

No reserves

Brief statement of the charity’s policy on reserves

Details of any funds materially none in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) PA Coo e p Full name(s) Patricia Ann Coope Karen Jane Lees Position (eg Secretary, Chair, Chair Trustee etc) Date 10/02/2024

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----- Start of picture text -----
Charity Name No (if any)
Rhyl Liberty Players 1175844
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2022 30/09/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income from plays 6,466 - - 6,466 -
Subscriptions 417 - - 417 587
Programme receipts and raffles 565 - - 565 -
Bank Interest 52 - - 52 -
Advertising income 58 - - 58 -
Donation 1,000 - - 1,000 -
Hire of lights and costume 40 - - 40 -
Friends' Subs 88 - - 88 -
Script Contributions 47 - - 47 30
Social Events 1,065 - - 1,065 -
CCTA Deposit Refund - - - 50
Sub total (Gross income for
AR) [ 9,796 ] - - 9,796 667
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 9,796 - - 9,796 667
A3 Payments
Theatre and rehearsal room hire 1,413 - - 1,413 475
Cost of plays 2,012 - - 2,012 513
Insurance 539 - - 539 534
Utilities 445 - - 445 273
Scene Bay Maintenance 130 - - 130 -
Bank Charges 72 - - 72 49
Social Events 936 - - 936 73
Miscellaneous 74 - - 74 -
- - - - -
Sub total [ 5,620 ] - - 5,620 1,917
A4 Asset and investment
purchases, (see table)
Nil - - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 5,620 - - 5,620 1,917
Net of receipts/(payments) 4,176 - - 4,176 - 1,250
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,045 - - 4,045 5,295
Cash funds this year end 8,221 - - 8,221 4,045
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CCXX R1 accounts (SS)

12/01/2025

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Details
Total cash funds
Details
(agree balances with receipts and payments
account(s))
cash at bank
Nil
Details
Nil
Signature
trailer
stage equipment and costumes
Details
land and building
Details
Nil		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,221
-
-
-
-
-
8,221
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
unrestricted
-
unrestricted
-
unrestricted
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Martin Gorst
Patricia Ann Coope		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
10/02/2024
10/02/2024

CCXX R2 accounts (SS)

12/01/2025

2