2021-09-30-accounts - Rhyl Liberty Players

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date 01 10 2020

Period end date 30 09 2021

From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1175844

Rhyl Liberty Players

Charity's principal address	40 Berwyn Crescent	40 Berwyn Crescent
	Prestatyn

	Postcode	LL19 7UH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Alan John Benbow	Chair	members
Patricia Ann Coope	Vice Chair	members
Debbie Anne Bevins	Secretary	members
Gillian Irene Glass		members
Karen Jane Lees		members

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Elected by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To foster, develop and encourage dramatic art.

Summary of the objects of the charity set out in its governing document

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The production of plays on a regular basis for the entertainment and benefit of the general public and the organisation of such functions as the board shall consider desirable.

The trustees understand the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

This Trustees report addresses the activities and the financial Summary of the main position of the Rhyl Liberty Players for the Year 20/21 achievements of the charity during the year The activities of Rhyl Liberty Players were severely curtailed by the COVID regulations, but a later relaxation allowed us to enter the Clwyd Community Association One-Act Play Festival where we were successful in being awarded Best Actress and Best Director. Congratulations to Amanda Priestley and Martin Gorst. At the time of writing, we have a One-Act Play in rehearsal for the Conwy festival and look forward to producing a full length play in the Autumn. Financially we are in good standing, though the reduction in revenue income and expenditure on utilities and insurance have affected the balances. Trustees are concerned that a number of subscriptions are outstanding, and as these have been our sole source of income at present it is essential that members’ subscriptions are met. Looking to the future, the Trustees are committed to securing financial security, developing a greater digital interaction, increasing membership, particularly non acting members with construction skills for set building, lighting and sound. But to do this we require at least two additional Trustees to share the work. It is proposed that the 80th celebrations take place during the Autumn production. I thank my fellow trustees for their support during this difficult year. Alan Benbow Chair of Trustees

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Section E Financial review

No reserves

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Alan John Benbow Position (eg Secretary, Chair, Chair etc) Date 14/07/2022

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	Rhyl Liberty Players	Rhyl Liberty Players	Rhyl Liberty Players	1175844	CC16a
	For the period from	01/10/2020 Period start date	To	30/09/2021 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 216 52 268	Restricted funds to the nearest £ - - - - - - - 278 278	Endowment funds to the nearest £ - - - - - - - -	Total funds to the nearest £ - 216 - - - - - - 52 278 546	Last year to the nearest £
Income fromplays					980
Subscriptions	216				536
Programme Receipts and Raffles					-
Bank Interest					6
AdvertisingIncome					-
Hire of Lights and Costume					40
Donations					-
Members' Contribution for Scripts					24
Refunds(Cancelled Productions)	52				357
Grant
Fundraisingfor UK Festival Final					288
*Sub total*(Gross income for AR)	268				2,231

A2 Asset and investment sales, (see table).

	-		-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
					2,231

Theatre and Rehearsal Room Hire	240				1,040
Cost of Plays	47				654
Insurance	514				514
Electricity	173				177
Rates and Water	87				5
EntryFees	50				35
SundryExpenses	25				33
Repair and Renewals					150
Advertising					140
Fundraiser for 1-Act UK Final
WorkshopAdvert
WorkshopRoom Hire					216
WorkshopLeader Fees					270
**Sub total **	1,135				3,234

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					3,234

	- 867			- 867	- 1,003
	-			-	-
	5,193			5,193
	4,326			4,326	- 1,003

CCXX R1 accounts (SS)

15/07/2022

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use	Cash at bank Details *Total cash funds* (agree balances with receipts and payments account(s)) Nil Details Details Nil Signature Details land and Building Trailer Stage equipment and costumes Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 4,326 - - - - 4,326 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - unrestricted - unrestricted - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Karen Lees Debbie Bevins	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
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			When due (optional)






			Date of approval
		Karen Lees	1507/2022
		Debbie Bevins	1507/2022

CCXX R2 accounts (SS)

15/07/2022