## **Trustees' Annual Report for the period**
Period start date 01 10 2020
Period end date 30 09 2021
**From To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1175844
Rhyl Liberty Players
|**Charity's principal address**|
40 Berwyn Crescent|
40 Berwyn Crescent|
|---|---|---|
||Prestatyn||
||||
||**Postcode**|**LL19 7UH**|
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Alan John Benbow|Chair||members|
||Patricia Ann Coope|Vice Chair||members|
||Debbie Anne
Bevins|Secretary||members|
||Gillian Irene Glass|||members|
||Karen Jane Lees|||members|
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Elected by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To foster, develop and encourage dramatic art.
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
The production of plays on a regular basis for the entertainment and benefit of the general public and the organisation of such functions as the board shall consider desirable.
The trustees understand the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
This Trustees report addresses the activities and the financial **Summary of the main** position of the Rhyl Liberty Players for the Year 20/21 **achievements of the charity during the year** The activities of Rhyl Liberty Players were severely curtailed by the COVID regulations, but a later relaxation allowed us to enter the Clwyd Community Association One-Act Play Festival where we were successful in being awarded Best Actress and Best Director. Congratulations to Amanda Priestley and Martin Gorst. At the time of writing, we have a One-Act Play in rehearsal for the Conwy festival and look forward to producing a full length play in the Autumn. Financially we are in good standing, though the reduction in revenue income and expenditure on utilities and insurance have affected the balances. Trustees are concerned that a number of subscriptions are outstanding, and as these have been our sole source of income at present it is essential that members’ subscriptions are met. Looking to the future, the Trustees are committed to securing financial security, developing a greater digital interaction, increasing membership, particularly non acting members with construction skills for set building, lighting and sound. But to do this we require at least two additional Trustees to share the work. It is proposed that the 80th celebrations take place during the Autumn production. I thank my fellow trustees for their support during this difficult year. Alan Benbow Chair of Trustees
March **2012**
**TAR**
4
## **Section E Financial review**
No reserves
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alan John Benbow **Position (eg Secretary, Chair,** Chair **etc) Date** 14/07/2022
March **2012**
**TAR**
5
||**Rhyl Liberty Players**|**Rhyl Liberty Players**|**Rhyl Liberty Players**|**Rhyl Liberty Players**|**Rhyl Liberty Players**|**1175844**|**1175844**|**1175844**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**||01/10/2020
Period start date||**To**||30/09/2021
Period end date|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**216**
**52**
**268**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**278**
**278**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**216**
**-**
**-**
**-**
**-**
**-**
**-**
**52**
**278**
**546**||**Last year**
**to the nearest £**|
|Income fromplays|||||||||**980**|
|Subscriptions|**216**||||||||**536**|
|Programme Receipts and Raffles|||||||||**-**|
|Bank Interest|||||||||**6**|
|AdvertisingIncome|||||||||**-**|
|Hire of Lights and Costume|||||||||**40**|
|Donations|||||||||**-**|
|Members' Contribution for Scripts|||||||||**24**|
|Refunds(Cancelled Productions)|**52**||||||||**357**|
|Grant||||||||||
|Fundraisingfor UK Festival Final|||||||||**288**|
|**_Sub total_**_(Gross income for_
_AR)_|**268**||||||||**2,231**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
|||||||||||
||**-**||||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**2,231**|
|||||||||||
|Theatre and Rehearsal Room Hire|**240**||||||||**1,040**|
|Cost of Plays|**47**||||||||**654**|
|Insurance|**514**||||||||**514**|
|Electricity|**173**||||||||**177**|
|Rates and Water|**87**||||||||**5**|
|EntryFees|**50**||||||||**35**|
|SundryExpenses|**25**||||||||**33**|
|Repair and Renewals|||||||||**150**|
|Advertising|||||||||**140**|
|Fundraiser for 1-Act UK Final||||||||||
|WorkshopAdvert||||||||||
|WorkshopRoom Hire|||||||||**216**|
|WorkshopLeader Fees|||||||||**270**|
|**_Sub total_ **|**1,135**||||||||**3,234**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**3,234**|
|||||||||||
||**- 867**||||||**- 867**||**- 1,003**|
||**-**||||||**-**||**-**|
||**5,193**||||||**5,193**|||
||**4,326**||||||**4,326**||**- 1,003**|
CCXX R1 accounts (SS)
15/07/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|Cash at bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Nil
**Details**
**Details**
Nil
Signature
**Details**
land and Building
Trailer
Stage equipment and costumes
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,326**
**-**
**-**
**-**
**-**
**4,326**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Karen Lees
Debbie Bevins|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Karen Lees|1507/2022|
|||Debbie Bevins|1507/2022|
CCXX R2 accounts (SS)
15/07/2022
2