2020-09-30-accounts - Rhyl Liberty Players

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 10 2019 30 09 2020

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1175844

Rhyl Liberty Players

Charity's principal address 40 Berwyn Crescent Prestatyn Postcode LL19 7UH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Alan John Benbow	Chair	members
Patricia Ann Coope	Vice Chair	members
Debbie Anne Bevins	Secretary	members
Gillian Irene Glass		members
Karen Jane Lees		members
Sharon Webster		members
Chris Harris		members
Lyn Langdridge- Jones		members

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for wholeyear
None

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
none

Name of chief executive or names of senior staff members (Optional information)

none

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted

(eg. trust, association, company)

Elected by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To foster, develop and encourage dramatic art.

Summary of the objects of the charity set out in its governing document

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The production of plays on a regular basis for the entertainment and benefit of the general public and the organisation of such functions as the Summary of the main board shall consider desirable. activities undertaken for the The trustees understand the guidance issued by the Charity Commission public benefit in relation to on public benefit. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D	Achievements andperformance
Summary of the main achievements of the charity during the year	The Trustees’ report addresses the activities and the financial position of the Rhyl Liberty Players for the Year 2019/20. Last year I commented on the deteriorating condition of the Scene Bay and in particular the Costume Store. After further investigation of Planning and estimated building costs, it was decided to look at an alternative solution in respect of rectifying the damp conditions and inadequate storage for costumes. Funding applications were pursued, and we had successfully met the criteria of one possible funder and were awaiting further progress when we were informed that because of Covid their priorities had changed. It is hoped that we can pursue the application once the pandemic is over. Membership remains steady but we are conscious of a deficiency in younger members. The grant from Rhyl Community Partnership has enabled us to run a series of workshops which hopefully will be a source of new members. These were proving extremely popular, with an average attendance of 10 per session, but were discontinued due to the Covid 19 pandemic. The community partnership were informed of the postponement. We have not received a request for repayment of the outstanding grant and we will hopefully recommence when the Covid virus has subsided. The only full-length play produced by the company in the reporting period was Tom Stoppard's_Enter A Free Man_in November. The play was very well received, though audience numbers were disappointing due to the condition of the Rhyl Little Theatre, which is still afflicted by a lack of adequate heating in the winter months. The production was entered into the CCTA Full-Length Play Festival, and following the finals night we were delighted to hear that it had won awards for Best Overall Production (Drama Section), Best Supporting Male for George Kelly and Best Supporting Female for Sharon Shurmur. Rehearsals were underway for the next play, Alan Bennett's_The Lady In The Van_, and the One-Act Play_The Open Couple_by Dario Fo and Franca Rame which had been entered into the CCTA One-Act Festival in the summer of 2020, when the pandemic caused all group activity to be ceased. This was obviously a devastating blow for everyone who had put a great deal of hard work in, but it was hoped they would be able to be resumed once restrictions were lifted. A fundraising event was held at the home of Angela George and Martin Gorst in February to raise a contribution toward the UK Final of the CCTA One-Act Play Festival which was to be held in the Rhyl Pavilion Theatre. It was understood that due to the pandemic this would be postponed until the following year. Some members kept in touch and busy with online play readings during the Spring, but due to the situation with the virus, no further activity was undertaken during the year. Finance: The balance sheet is satisfactory but there are concerns regarding the income from plays which are once again in deficit for the year. We have outgoings in respect of utilities and insurance which must be met. The trustees will have to investigate opportunities to increase revenue funding. I wish to thank my fellow Trustees, Acting Treasurer and Auditor for their support during this difficult year

Section D

Achievements andperformance

Summary of
the main
achievements
of the charity
during the
year

The Trustees’ report addresses the activities and the financial position of the Rhyl
Liberty Players for the Year 2019/20.
Last year I commented on the deteriorating condition of the Scene Bay and in
particular the Costume Store. After further investigation of Planning and estimated
building costs, it was decided to look at an alternative solution in respect of
rectifying the damp conditions and inadequate storage for costumes. Funding
applications were pursued, and we had successfully met the criteria of one
possible funder and were awaiting further progress when we were informed that
because of Covid their priorities had changed. It is hoped that we can pursue the
application once the pandemic is over.
Membership remains steady but we are conscious of a deficiency in younger
members.
The grant from Rhyl Community Partnership has enabled us to run a series of
workshops which hopefully will be a source of new members. These were proving
extremely popular, with an average attendance of 10 per session, but were
discontinued due to the Covid 19 pandemic. The community partnership were
informed of the postponement. We have not received a request for repayment of
the outstanding grant and we will hopefully recommence when the Covid virus has
subsided.
The only full-length play produced by the company in the reporting period was Tom
Stoppard's_Enter A Free Man_in November. The play was very well received,
though audience numbers were disappointing due to the condition of the Rhyl Little
Theatre, which is still afflicted by a lack of adequate heating in the winter months.
The production was entered into the CCTA Full-Length Play Festival, and following
the finals night we were delighted to hear that it had won awards for Best Overall
Production (Drama Section), Best Supporting Male for George Kelly and Best
Supporting Female for Sharon Shurmur.
Rehearsals were underway for the next play, Alan Bennett's_The Lady In The Van_,
and the One-Act Play_The Open Couple_by Dario Fo and Franca Rame which had
been entered into the CCTA One-Act Festival in the summer of 2020, when the
pandemic caused all group activity to be ceased. This was obviously a devastating
blow for everyone who had put a great deal of hard work in, but it was hoped they
would be able to be resumed once restrictions were lifted.
A fundraising event was held at the home of Angela George and Martin Gorst in
February to raise a contribution toward the UK Final of the CCTA One-Act Play
Festival which was to be held in the Rhyl Pavilion Theatre. It was understood that
due to the pandemic this would be postponed until the following year.
Some members kept in touch and busy with online play readings during the Spring,
but due to the situation with the virus, no further activity was undertaken during the
year.
Finance: The balance sheet is satisfactory but there are concerns regarding the
income from plays which are once again in deficit for the year. We have outgoings
in respect of utilities and insurance which must be met. The trustees will have to
investigate opportunities to increase revenue funding.
I wish to thank my fellow Trustees, Acting Treasurer and Auditor for their support
during this difficult year

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Section E Financial review

No reserves

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Alan John Benbow Position (eg Secretary, Chair, Chair etc) Date 01/07/2021

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Rhyl Liberty Players	Rhyl Liberty Players		1175844
Receipts and Payments Accounts					CC16a
For the period from	01/10/2019 Period start date	To	30/09/2020 Period end date

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 980 536 6 40 24 357 1,943	Restricted funds to the nearest £ - - - - - - - 288 288	Endowment funds to the nearest £ - - - - - - - -	Total funds to the nearest £ 980 536 - 6 - 40 - 24 357 288 2,231	Last year to the nearest £
Income fromplays	980				2,495
Subscriptions	536				769
Programme Receipts and Raffles					272
Bank Interest	6				9
AdvertisingIncome					30
Hire of Lights and Costume	40				40
Donations					149
Members' Contribution for Scripts	24
Refunds(Cancelled Productions)	357
Grant					1,540
Fundraisingfor UK Festival Final
*Sub total*(Gross income for AR)	1,943				5,304

A2 Asset and investment sales, (see table).
Grant for Workshops	-		-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
					5,304

Theatre and Rehearsal Room Hire	1,040				1,625
Cost of Plays	654				2,542
Insurance	514				519
Electricity	177				178
Rates and Water	5				100
EntryFees	35				55
SundryExpenses	33				93
Repair and Renewals	150				133
Advertising	140
WorkshopAdvert					74
WorkshopRoom Hire
WorkshopLeader Fees
**Sub total **	2,748				5,319

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					5,319

	- 805			- 1,003	- 15
	-			-	-
	5,998			7,464	7,479
	5,193			6,461	7,464

CCXX R1 accounts (SS)

08/06/2021

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use	Cash at bank Details *Total cash funds* (agree balances with receipts and payments account(s)) Nil Details Details Nil Signature Details land and Building Trailer Stage equipment and costumes Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 5,193 1,268 - - - - 5,193 1,268 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - unrestricted - unrestricted - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Karen Lees Debbie Bevins	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Karen Lees	09/06/2021
		Debbie Bevins	09/06/2021

CCXX R2 accounts (SS)

08/06/2021