## **Trustees' Annual Report for the period**
Period start date Period end date 01 10 2019 30 09 2020
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1175844
Rhyl Liberty Players
**Charity's principal address** 40 Berwyn Crescent Prestatyn **Postcode LL19 7UH**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Alan John Benbow|Chair||members|
||Patricia Ann Coope|Vice Chair||members|
||Debbie Anne
Bevins|Secretary||members|
||Gillian Irene Glass|||members|
||Karen Jane Lees|||members|
||Sharon Webster|||members|
||Chris Harris|||members|
||Lyn Langdridge-
Jones|||members|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for wholeyear**|
|---|---|
|None||
|||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser **
**Name**
**Address**|||
|**none**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
none
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted
- (eg. trust, association, company)
Elected by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To foster, develop and encourage dramatic art.
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
The production of plays on a regular basis for the entertainment and benefit of the general public and the organisation of such functions as the **Summary of the main** board shall consider desirable. **activities undertaken for the** The trustees understand the guidance issued by the Charity Commission **public benefit in relation to** on public benefit. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
3
|Section D|Achievements andperformance|
|---|---|
|**Summary of**
**the main**
**achievements**
**of the charity**
**during the**
**year**|The Trustees’ report addresses the activities and the financial position of the Rhyl
Liberty Players for the Year 2019/20.
Last year I commented on the deteriorating condition of the Scene Bay and in
particular the Costume Store. After further investigation of Planning and estimated
building costs, it was decided to look at an alternative solution in respect of
rectifying the damp conditions and inadequate storage for costumes. Funding
applications were pursued, and we had successfully met the criteria of one
possible funder and were awaiting further progress when we were informed that
because of Covid their priorities had changed. It is hoped that we can pursue the
application once the pandemic is over.
Membership remains steady but we are conscious of a deficiency in younger
members.
The grant from Rhyl Community Partnership has enabled us to run a series of
workshops which hopefully will be a source of new members. These were proving
extremely popular, with an average attendance of 10 per session, but were
discontinued due to the Covid 19 pandemic. The community partnership were
informed of the postponement. We have not received a request for repayment of
the outstanding grant and we will hopefully recommence when the Covid virus has
subsided.
The only full-length play produced by the company in the reporting period was Tom
Stoppard's_Enter A Free Man_in November. The play was very well received,
though audience numbers were disappointing due to the condition of the Rhyl Little
Theatre, which is still afflicted by a lack of adequate heating in the winter months.
The production was entered into the CCTA Full-Length Play Festival, and following
the finals night we were delighted to hear that it had won awards for Best Overall
Production (Drama Section), Best Supporting Male for George Kelly and Best
Supporting Female for Sharon Shurmur.
Rehearsals were underway for the next play, Alan Bennett's_The Lady In The Van_,
and the One-Act Play_The Open Couple_by Dario Fo and Franca Rame which had
been entered into the CCTA One-Act Festival in the summer of 2020, when the
pandemic caused all group activity to be ceased. This was obviously a devastating
blow for everyone who had put a great deal of hard work in, but it was hoped they
would be able to be resumed once restrictions were lifted.
A fundraising event was held at the home of Angela George and Martin Gorst in
February to raise a contribution toward the UK Final of the CCTA One-Act Play
Festival which was to be held in the Rhyl Pavilion Theatre. It was understood that
due to the pandemic this would be postponed until the following year.
Some members kept in touch and busy with online play readings during the Spring,
but due to the situation with the virus, no further activity was undertaken during the
year.
Finance: The balance sheet is satisfactory but there are concerns regarding the
income from plays which are once again in deficit for the year. We have outgoings
in respect of utilities and insurance which must be met. The trustees will have to
investigate opportunities to increase revenue funding.
I wish to thank my fellow Trustees, Acting Treasurer and Auditor for their support
during this difficult year|
March **2012**
**TAR**
4
## **Section E Financial review**
No reserves
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alan John Benbow **Position (eg Secretary, Chair,** Chair **etc) Date** 01/07/2021
March **2012**
**TAR**
5
|**Rhyl Liberty Players**|**Rhyl Liberty Players**||**1175844**|||
|---|---|---|---|---|---|
|**Receipts and Payments Accounts**|||||**CC16a**|
|**For the period**
**from**|01/10/2019
Period start date|**To**|30/09/2020
Period end date|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**980**
**536**
**6**
**40**
**24**
**357**
**1,943**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**288**
**288**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**980**
**536**
**-**
**6**
**-**
**40**
**-**
**24**
**357**
**288**
**2,231**||**Last year**
**to the nearest £**|
|Income fromplays|**980**||||||||**2,495**|
|Subscriptions|**536**||||||||**769**|
|Programme Receipts and Raffles|||||||||**272**|
|Bank Interest|**6**||||||||**9**|
|AdvertisingIncome|||||||||**30**|
|Hire of Lights and Costume|**40**||||||||**40**|
|Donations|||||||||**149**|
|Members' Contribution for Scripts|**24**|||||||||
|Refunds(Cancelled Productions)|**357**|||||||||
|Grant|||||||||**1,540**|
|Fundraisingfor UK Festival Final||||||||||
|**_Sub total_**_(Gross income for_
_AR)_|**1,943**||||||||**5,304**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
|**Grant for Workshops**|**-**||||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**5,304**|
|||||||||||
|Theatre and Rehearsal Room Hire|**1,040**||||||||**1,625**|
|Cost of Plays|**654**||||||||**2,542**|
|Insurance|**514**||||||||**519**|
|Electricity|**177**||||||||**178**|
|Rates and Water|**5**||||||||**100**|
|EntryFees|**35**||||||||**55**|
|SundryExpenses|**33**||||||||**93**|
|Repair and Renewals|**150**||||||||**133**|
|Advertising|**140**|||||||||
|WorkshopAdvert|||||||||**74**|
|WorkshopRoom Hire||||||||||
|WorkshopLeader Fees||||||||||
|**_Sub total_ **|**2,748**||||||||**5,319**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**5,319**|
|||||||||||
||**- 805**||||||**- 1,003**||**- 15**|
||**-**||||||**-**||**-**|
||**5,998**||||||**7,464**||**7,479**|
||**5,193**||||||**6,461**||**7,464**|
CCXX R1 accounts (SS)
08/06/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|Cash at bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Nil
**Details**
**Details**
Nil
Signature
**Details**
land and Building
Trailer
Stage equipment and costumes
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,193**
**1,268**
**-**
**-**
**-**
**-**
**5,193**
**1,268**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Karen Lees
Debbie Bevins|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Karen Lees|09/06/2021|
|||Debbie Bevins|09/06/2021|
CCXX R2 accounts (SS)
08/06/2021
2