Merstham Village Trust Trustees. Annual Report for the Year Ended 31•t December 2024 Reglslered Charlty Number Merstham Village Trust is a chanty registered with the Chanty Commission as a CIO wrf(h the registration number 1175828. Princlpal Address and Correspondence The charty's prinupal address is Th8 Village Hall, Ststr'on Road North. Merstham, Surrey RH1 3ED. All general correspondence should be sent to this add$. ObJectlvo8 and Actlvltles The primary objective of Merstham Village Trust is to provide a place for physical and mentsl recreation for the benefit of the inhabitants of Merstham and surrounding areas. The main activrties undertaken by the trustees in relation to this obj'ective are the provision. upkeep and rental of the premises under the trust's stewardship. Structure, Govemance and Management The charty is constituted as a CIO and registered with the ChaTty Commission on 211t Nov 2017. In the Calendar year 2024. the Trusl was governed and managed by the following truslees.. Name Enricko Bondoc Judrth Hanson Steven Hill Oaniel Hopcroft Amanda Martin Nigel Martin Rosalie McDonald ointed 07.08.23 31.08.20 01.01.20 25.03.13 12.09.23 12.09.23 04.04.23 15.11.24 03.09.24 None of the above trustees were representatives of user groups of the Trust's facilrf<ies although two of the trustees are members of user groups. The truslees share responsibility for chairing rneetings. Banker CAF Bank Limited. 25 Kings Hill Avenue, Kings Hill. West Malling, Kent ME19 4JQ. Legal Advlsers Morrisons Solicitors LLP. Clarendon House, Clarendon Road. Redhill, Surrey RH11 FB. Page l of 12
Merstham Village Trust Achievements and Performance The use of the village hall continued to improve vnth the number of one-off hires, largely for parties and family events. increasing to 49 from 37 in 2023. The number or regular hirers through the daytime during the week was stable but has yet to recover fully from the drop seen after Covid. The regular hirers represent a range of local groups covering a broad range of activities induding dance, sport. model raIaY. drama, karate, animal showsltraining and a beer festival. The Trustees decided not to change the price for hirers in 2024 in order to encourage rnore use of the hall. Overall income from hall hires increased by c9% compared to 2023. The Trust continues lo raise revenue by making ils car park available for usè by commuters. Income from this increased by c12% in 2024 as a resutt of almost all spaces hired out for the full year coupled with a new charging scheme to encourage commuters who do not go into their office every day. Rose McDonald resigned as a Trustee on 3td September and Amanda Martin on 1 Slh November. The Trustees would like to wholeheartedly thank bolh Rose and Amanda for their contributions to the Trust and for their service to Ihe Merstham communty. The Tru did not appoint any in 2024, bul have appointed a new Trustee early in 2025. The Truste8s consider their number adequate to ensure the efficient Tunning of the Trust. No major items of refurbishment were undertaken in 2024. Overall expenditure on upkeep of the building was reduced by c30kn exduding the depreciab'on of the kitchen which was installed in 2018 and was fully depreciated by Ihe end of 2023. The hall heats'ng has caused a number of issues and the increase in spend on eleclricity of £1k compared to 2023 feflects great8r use of thè backup electrlc heaters. The Trustees plan to have the heating overhauled in 2025. In 2024, the value of lunds hekl in an investment continued to increase albert more modeslly than 2023. The Trustees do not feel the money needs to be utilised in the short temi and will leave it invested for use in future years. The Truslees consider the financial position of the TTUSt to b8 sound. Declaratlon The trustees declare that they have approved the trustees, report above Slgned on behaff of the charlty's trustees Slgnatures Full names Steven Hlll Dan Hopcroft Positions Trustee Trusi Dats 10" October 2025 10 October 2025 Page 2 of 12
Merstham Village Trust Statement of Flnancial Activities Year Ended 31 December 2024 Unrestricted Funds Restrict•d Fund Total Funds 2024 Tolal Funds 202 All £ unless ststed Income & Endowmènts From: Donations & Legacies Charrtable Activf(ies Other Trading Aclivilies Investments 17.404 16,366 10,123 17,404 16,366 10.123 16,008 14.675 7,704 Total 43.892 43,B92 Ruourc•s Expend•d: Raising Funds Chafilable Activities Govemancg Activrti88 630 12,482 98 7,11 8,9,11 10,119 123 74 10,193 123 Total 10.242 74 10,316 13,210 N•t Incom(EXpd1tuf•l 33.660 (74} 33.676 25.176 Net GainsllLos8e81 on Investments 10 2,427 2,427 9,180 N•t Mov•m•nt In Funds 36.077 36,003 34,358 RKonclllatlon of Fund•: Total Funds Bmughl Foard 442.037 2,849 444.886 410,530 Totsl Funds Carried Forward 478,114 2.77S 480.889 444,886 Page 3 of 12
Merstham Village Trust Balance Sheet as at 31 December 2024 Unrestrf¢t Notes Funds Rastrict8d Funds Total Funds 2024 Total Funds 2023 All £ unless stated Flxod Assets: Tangible Assets Inveslmenls 12 13 62.219 109.860 62.219 109,860 62.219 107,433 Total Flxed Amets 172.079 172,079 169,652 Current A¥¥gts: Debtors Cash at Bank & In Hand 14 3,311 311,760 3,311 314.535 5,943 276,687 2.775 Total Current A#s•ts 315.071 2,775 317,846 282,630 LlabllltlH: Credrtors." Due wrthin one yew 15.18 Net Current A8••ts 19.036) 306,035 19,0361 308.810 {7,3981 275.234 2.775 Tot•l N•t A#¥ot• 478.114 2,TlS 480.889 444.886 Total Funds of th• ¢h•rlty.' Restricted Income Fund$ Unrestricted Funds 17 18 2.775 2.775 478,114 2,849 442.037 478.114 Totsl Ch•rlty Fund# 478.114 2,TlS 480,889 444,886 These accounts Vre approved by the Trustees on 11Y October 2025 and sned on behalf of the Trustees by.. Signalure: Steven Hill - Trustee Signature.. Dan Hopcroft- Trustee Dale of approval.. 10th October 2025 Page 4 of 12
Merstham Village Trust Notes to the accounts for the year ended 31 December 2024 Nots 1 Accountlng Pollcles a) Basls of preparatlon These a¢¢ounts have been prepared in aCrdanCe with the A¢Unting and ReF)OTb"ng by Charities.. Stalemenl of Recommended Practice, applicable to charits'es preparing their accounts in accordance with the Financial Reporting Standard FRS102. the Charities Act 2011 and applicable regulations. The accounts have been prepared using the historic basis of accounting. except for investments which are shown at market value. bl Funds structure Reslrided funds are funds vthich are to be used in accordance with the specific restrictions irnposed by the donor or trust deed. There are three restricted funds detailed later in the notes to the accounts. Unrestricted funds comprise those funds which the trustees are free lo use for any purpose in furtherance of the charrtable objectives. Unreslricted funds can include designated funds where the trustees, at their diSCtion. have created a fund for a specrfic purpose. There ar8 currently no such designated funds. cl Intorne recognltlon All income is recognised once the charity has entrtlement to the income and where Ihere is sufficient certainty of receipt to make rt probable that the income will be received and the amount of the income can be measured reliably. Legacy gffts are recognised when there is sUfficnI certainty of receipt to make il probable that the income will be received and this has been confirmed by a third party. dl Expendlturo recognltlon All expenditure is accounted for on an accruals basis. All expenses, including support and governance Costs, are allocated or apportj.oned to the applicable expendrture headings in the slatement of financial activrties. el Governance costs Govemance costs comprise all costs involving the public accountabilty of the charity and Its compliance with relevant laws. regulation and good wactice. These costs indude costs related to statutory audrt and legal fees. fj Tanglble Flxed Assets All assets costing more than £5.000 are capitslised and valued at historical cost. No depreciation is charged on assets capitalised before 2015. All fixed assets procured after this date will be depreciated over their estimated useful economic lrfe. g) Flxed Asset Investments All investmenls have been staled at market value at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluation between the two balance sheet dates. Page 5 of 12
Merstham Village Trust Note 2 Income from Donations and Legacles In 2024 the charty receNed no income from donations or legacies (2023: £01. Note 3 Income from Charitable Activltles Income from charitable ath'vities of £17.404 (2023: £16,008) reFesents fees for both regular and one- off hire of the hall. Note 4 Income from Other Tradlng Actlvttle3 Income from other trading actwities of £16,36612023'. £14.6751 presents fees for the use of the car park belonging lo the trust. Users of the hall are not charged a fee for use of the car park. Note S Investment Income 2023 Investments held in a common investment fund Interest on cash deposrts 2,990 7,133 2,954 4,750 Total 10,123 7,704 Note 6 Resources Expended on Ralslng Funds Resources expended on raising funds £012023.. £630) represent fees paid for maintenance of th8 car park and the car park barrier. The barrier maintenance company used previously went into liquidation and the trustees have decided to work on a payment for repair basis. rather than the annual maintenance option used since the barrier was installed. Note 7 Resources Expendèd on Charltable Actlvttle• Resources expended on chantable activities for both unrestricted and restricted funds £10,193 {2023.' £12,482) represent the running costs to provide the charitable ath'vities.. Unrestrlct Rostrlcted Tol•l Fund• und 024 2,880 2,880 2,198 2.196 2,116 2.116 1,009 605 335 287 176 116 112 228 Total Fund• 2023 1,777 2,058 1,993 1,478 288 860 1,040 258 135 nl 1 Electricty 2 Cleaner, Material$ & IAfjndow8 3 Hall Insurance 4 Waltr 5 Inlernel 6 Heating Maintenance 7 Hall Maintenance and Mater$ 8 Fire Prevention 9 Rates 10 First Aid 335 287 176 116 112 12 Bank Charge8 13 Village Clock 14 Village Garden 15 Kr¢¢hen Relurbishment 16 Postsge Total 60 30 488 1,925 10,119 74 10,193 12,482 Page 6of12
Merstham Village Trust Note 8 Governance Costs 2024 Independent examinerfs f8gs for reporting on &counls Trustees, indemnty insurance Trustees, expenses 123 Total 123 Note 9 Related Party Transactlong There were no related paty transactions in the year ended 31et 0mber 2024 {2023.' £0). Under Ihe terms of our trust deed certain of the trustees may represent the users of our facilrties. In this financial year this was not the case and none of the trustees represented a user group. Note 10 GalnslLos•es on Investment Assets Unrestrlct Restrlctod Total Funds 24 Totsl Funds Profiullossl on revaluation ol investments 2,427 2,427 9.180 Total gain on investment assets 2.427 2.427 9.180 Noto 11 Staff Costs, Trustee Remunerotlon and Expense8 S81ary costs to 012023.. 01 indivU¥l$ The trustees all give freely of their time and expertise without any form of remuneration, or other benefit in kind 12023.. £01. No trustee received payment for professional or other services supplied to the charity12023: £0). The trustees did not make a claim for administration expenses in 2024 (2023.. £0>. Page 7 of 12
Merstham Village Trust Note 12 Tanglble Flxed Assets No expenditure on fixed assets was irtcur in the year {2023.' £0). Frgohold Land Other Land Fixtures. Fittings & Buildin s & Buildln All £ unless stated Cost as at 1 Jan 2024 Additions 49,905 32,817 82,722 As al 31 Dec 2024 49,905 32,817 82,722 Depreciation as al 1 Jan 2024 Charg6 for year A$ al 31 Dec 2024 20.503 20,503 20,503 20,503 Net book value a$ at 1 Jan 2024 49,905 12.314 62.219 As 8131 Dec 2024 49.905 12.314 62,219 Note 13 Flxed Asset Investments The charty holds 5,413.59 unrts in the COIF Charities Investment Fund. Carrying Im8rkell value al 1•¢ Jan 2024 Additions to investments at C081 Oisposals at carying value Addlldeductl nel gainlllo$sl in revaluatTr 107,433 2,427 Carrying Imarketl value al 3111 Dgc 2024 109,860 Note 14 Debtors Debtors reflect monies owed by regular hall users. Prepayments are for utilities. rates and insurance. 20 2023 Trade debtors Prepaymer 1,737 1,574 S,121 822 Total 3,311 5.943 Page 8 of 12
Merstham Village Trust Note 16 Crodltors: amounts falling due wlthln one year Trade creditors reflect monies owed tollfrom) utilities and suppliers. plus fund3b1e deposits foi hall and Car park hire. Accruals and deferred income indude monies received for 2025 hire of the car park and hall. 2024 2023 Trade creditors Defefrthj ints)me (see note 161 2.025 7.011 1.9SO 5,436 Total 9.036 7.396 Note 16 Deferred Income Defefred income relates to monies received relating to hire of the hall and car part< for 2025. Balance as at 1•t Jan 2024 Amounts released to income earned from ¢h8ntable activrtK*S Amount deferred in year 5.436 15,436) 7.011 Balance as al 311t Oec 2024 7.011 Note 17 Restrlctsd Fund• Balance at Incomlng Balancè at Cbck repair fvnd Garden 297 2,552 {441 1301 253 2,522 Tot•1 r••trkted funds 2,849 2.775 The Clock Repair Fund is a restricted fund to be used soty for the repair and Maintenan of the millennial village clock. The Garden Fund is a restricted fund to b8 used solely for the maintenance and upkeep of the village garden. Page 9 of 12
Merstham Village Trust Note 18 Unrestrlcted Funds Balance at Incoming Balance at All £ unl ndtture General fund DeSnated funds 442.037 46.319 {10.2431 478,114 Total unrestrlcted funds 442.037 46,319 {10.2431 478,114 Th8re are no designated funds at this time. Note 19 Analysls ol Group Net Assets between Funds As at 31 DgG 2024 All£un Unrnstrlctod R•stTlcted Totsl Tangibl8 fixed assets Investment fixed assets Cash al bank and in hand Other net eurrenl assetsllliabilrtie8> 62.219 109.e60 311.760 15.7251 62,219 109,860 314,535 15,7251 2,775 Total funds 478.114 2.776 Note 20 Post Balan¢e Sheet Event• There have been no post balance sheet events. Page 10 of 12
Merstham Village Trust 31" Oec 2024 1175828 3#)10 Tnrf) l¢Y l*• yw •#wS)d 31112r2024. 145(5Mbl olth• IAbst s•X RH12 1 Page 11 of 12
Merstham Village Trust Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examin&'on of chanty accounts: directions and guidance for examiners). Glve here brlef detalls of any Items that the examiner wlshes to dlsclosè. Page 12 of 12