Merstham Village Trust
Trustees. Annual Report for the Year Ended
31•t December 2024
Reglslered Charlty Number
Merstham Village Trust is a chanty registered with the Chanty Commission as a CIO wrf(h the
registration number 1175828.
Princlpal Address and Correspondence
The charty's prinupal address is Th8 Village Hall, Ststr'on Road North. Merstham, Surrey RH1 3ED.
All general correspondence should be sent to this add￿$.
ObJectlvo8 and Actlvltles
The primary objective of Merstham Village Trust is to provide a place for physical and mentsl
recreation for the benefit of the inhabitants of Merstham and surrounding areas.
The main activrties undertaken by the trustees in relation to this obj'ective are the provision. upkeep
and rental of the premises under the trust's stewardship.
Structure, Govemance and Management
The charty is constituted as a CIO and registered with the ChaTty Commission on 211t Nov 2017.
In the Calendar year 2024. the Trusl was governed and managed by the following truslees..
Name
Enricko Bondoc
Judrth Hanson
Steven Hill
Oaniel Hopcroft
Amanda Martin
Nigel Martin
Rosalie McDonald
ointed
07.08.23
31.08.20
01.01.20
25.03.13
12.09.23
12.09.23
04.04.23
15.11.24
03.09.24
None of the above trustees were representatives of user groups of the Trust's facilrf<ies although two
of the trustees are members of user groups. The truslees share responsibility for chairing rneetings.
Banker
CAF Bank Limited. 25 Kings Hill Avenue, Kings Hill. West Malling, Kent ME19 4JQ.
Legal Advlsers
Morrisons Solicitors LLP. Clarendon House, Clarendon Road. Redhill, Surrey RH11 FB.
Page l of 12

Merstham Village Trust
Achievements and Performance
The use of the village hall continued to improve vnth the number of one-off hires, largely for parties
and family events. increasing to 49 from 37 in 2023. The number or regular hirers through the
daytime during the week was stable but has yet to recover fully from the drop seen after Covid. The
regular hirers represent a range of local groups covering a broad range of activities induding dance,
sport. model raI￿aY. drama, karate, animal showsltraining and a beer festival. The Trustees
decided not to change the price for hirers in 2024 in order to encourage rnore use of the hall. Overall
income from hall hires increased by c9% compared to 2023.
The Trust continues lo raise revenue by making ils car park available for usè by commuters. Income
from this increased by c12% in 2024 as a resutt of almost all spaces hired out for the full year
coupled with a new charging scheme to encourage commuters who do not go into their office every
day.
Rose McDonald resigned as a Trustee on 3td September and Amanda Martin on 1 Slh November.
The Trustees would like to wholeheartedly thank bolh Rose and Amanda for their contributions to the
Trust and for their service to Ihe Merstham communty. The Tru￿ did not appoint any in 2024, bul
have appointed a new Trustee early in 2025. The Truste8s consider their number adequate to
ensure the efficient Tunning of the Trust.
No major items of refurbishment were undertaken in 2024. Overall expenditure on upkeep of the
building was reduced by c30kn exduding the depreciab'on of the kitchen which was installed in 2018
and was fully depreciated by Ihe end of 2023. The hall heats'ng has caused a number of issues and
the increase in spend on eleclricity of £1k compared to 2023 feflects great8r use of thè backup
electrlc heaters. The Trustees plan to have the heating overhauled in 2025.
In 2024, the value of lunds hekl in an investment continued to increase albert more modeslly than
2023. The Trustees do not feel the money needs to be utilised in the short temi and will leave it
invested for use in future years.
The Truslees consider the financial position of the TTUSt to b8 sound.
Declaratlon
The trustees declare that they have approved the trustees, report above
Slgned on behaff of the charlty's trustees
Slgnatures
Full names
Steven Hlll
Dan Hopcroft
Positions
Trustee
Trusi
Dats
10" October 2025
10 October 2025
Page 2 of 12

Merstham Village Trust
Statement of Flnancial Activities
Year Ended 31 December 2024
Unrestricted
Funds
Restrict•d
Fund
Total Funds
2024
Tolal Funds
202
All £ unless ststed
Income & Endowmènts From:
Donations & Legacies
Charrtable Activf(ies
Other Trading Aclivilies
Investments
17.404
16,366
10,123
17,404
16,366
10.123
16,008
14.675
7,704
Total
43.892
43,B92
Ruourc•s Expend•d:
Raising Funds
Chafilable Activities
Govemancg Activrti88
630
12,482
98
7,11
8,9,11
10,119
123
74
10,193
123
Total
10.242
74
10,316
13,210
N•t Incom￿(EXp￿d1tuf•l
33.660
(74}
33.676
25.176
Net GainsllLos8e81
on Investments
10
2,427
2,427
9,180
N•t Mov•m•nt In Funds
36.077
36,003
34,358
RKonclllatlon of Fund•:
Total Funds Bmughl Fo￿ard
442.037
2,849
444.886
410,530
Totsl Funds Carried Forward
478,114
2.77S
480.889
444,886
Page 3 of 12

Merstham Village Trust
Balance Sheet as at 31 December 2024
Unrestrf¢t
Notes Funds
Rastrict8d
Funds
Total Funds
2024
Total Funds
2023
All £ unless stated
Flxod Assets:
Tangible Assets
Inveslmenls
12
13
62.219
109.860
62.219
109,860
62.219
107,433
Total Flxed Amets
172.079
172,079
169,652
Current A¥¥gts:
Debtors
Cash at Bank & In Hand
14
3,311
311,760
3,311
314.535
5,943
276,687
2.775
Total Current A#s•ts
315.071
2,775
317,846
282,630
LlabllltlH:
Credrtors." Due wrthin one yew 15.18
Net Current A8••ts
19.036)
306,035
19,0361
308.810
{7,3981
275.234
2.775
Tot•l N•t A#¥ot•
478.114
2,TlS
480.889
444.886
Total Funds of th• ¢h•rlty.'
Restricted Income Fund$
Unrestricted Funds
17
18
2.775
2.775
478,114
2,849
442.037
478.114
Totsl Ch•rlty Fund#
478.114
2,TlS
480,889
444,886
These accounts V￿re approved by the Trustees on 11Y October 2025 and s￿ned on behalf of the
Trustees by..
Signalure:
Steven Hill - Trustee
Signature..
Dan Hopcroft- Trustee
Dale of approval.. 10th October 2025
Page 4 of 12

Merstham Village Trust
Notes to the accounts for the year ended 31 December 2024
Nots 1 Accountlng Pollcles
a) Basls of preparatlon
These a¢¢ounts have been prepared in aC￿rdanCe with the A¢￿Unting and ReF)OTb"ng by Charities..
Stalemenl of Recommended Practice, applicable to charits'es preparing their accounts in accordance
with the Financial Reporting Standard FRS102. the Charities Act 2011 and applicable regulations.
The accounts have been prepared using the historic basis of accounting. except for investments
which are shown at market value.
bl Funds structure
Reslrided funds are funds vthich are to be used in accordance with the specific restrictions irnposed
by the donor or trust deed. There are three restricted funds detailed later in the notes to the accounts.
Unrestricted funds comprise those funds which the trustees are free lo use for any purpose in
furtherance of the charrtable objectives. Unreslricted funds can include designated funds where the
trustees, at their diSC￿tion. have created a fund for a specrfic purpose. There ar8 currently no such
designated funds.
cl Intorne recognltlon
All income is recognised once the charity has entrtlement to the income and where Ihere is sufficient
certainty of receipt to make rt probable that the income will be received and the amount of the income
can be measured reliably.
Legacy gffts are recognised when there is sUffic￿nI certainty of receipt to make il probable that the
income will be received and this has been confirmed by a third party.
dl Expendlturo recognltlon
All expenditure is accounted for on an accruals basis. All expenses, including support and governance
Costs, are allocated or apportj.oned to the applicable expendrture headings in the slatement of financial
activrties.
el Governance costs
Govemance costs comprise all costs involving the public accountabilty of the charity and Its
compliance with relevant laws. regulation and good wactice. These costs indude costs related to
statutory audrt and legal fees.
fj Tanglble Flxed Assets
All assets costing more than £5.000 are capitslised and valued at historical cost. No depreciation is
charged on assets capitalised before 2015. All fixed assets procured after this date will be depreciated
over their estimated useful economic lrfe.
g) Flxed Asset Investments
All investmenls have been staled at market value at the balance sheet date. The statement of financial
activities includes the net gains and losses arising on revaluation between the two balance sheet dates.
Page 5 of 12

Merstham Village Trust
Note 2 Income from Donations and Legacles
In 2024 the charty receNed no income from donations or legacies (2023: £01.
Note 3 Income from Charitable Activltles
Income from charitable ath'vities of £17.404 (2023: £16,008) reF￿esents fees for both regular and one-
off hire of the hall.
Note 4 Income from Other Tradlng Actlvttle3
Income from other trading actwities of £16,36612023'. £14.6751 ￿presents fees for the use of the car
park belonging lo the trust. Users of the hall are not charged a fee for use of the car park.
Note S Investment Income
2023
Investments held in a common investment fund
Interest on cash deposrts
2,990
7,133
2,954
4,750
Total
10,123
7,704
Note 6 Resources Expended on Ralslng Funds
Resources expended on raising funds £012023.. £630) represent fees paid for maintenance of th8 car
park and the car park barrier. The barrier maintenance company used previously went into liquidation
and the trustees have decided to work on a payment for repair basis. rather than the annual
maintenance option used since the barrier was installed.
Note 7 Resources Expendèd on Charltable Actlvttle•
Resources expended on chantable activities for both unrestricted and restricted funds £10,193 {2023.'
£12,482) represent the running costs to provide the charitable ath'vities..
Unrestrlct
Rostrlcted
Tol•l Fund•
und
024
2,880
2,880
2,198
2.196
2,116
2.116
1,009
605
335
287
176
116
112
228
Total Fund•
2023
1,777
2,058
1,993
1,478
288
860
1,040
258
135
nl
1 Electricty
2 Cleaner, Material$ & IAfjndow8
3 Hall Insurance
4 Waltr
5 Inlernel
6 Heating Maintenance
7 Hall Maintenance and Mater￿$
8 Fire Prevention
9 Rates
10 First Aid
335
287
176
116
112
12 Bank Charge8
13 Village Clock
14 Village Garden
15 Kr¢¢hen Relurbishment
16 Postsge
Total
60
30
488
1,925
10,119
74
10,193
12,482
Page 6of12

Merstham Village Trust
Note 8 Governance Costs
2024
Independent examinerfs f8gs for reporting on &counls
Trustees, indemnty insurance
Trustees, expenses
123
Total
123
Note 9 Related Party Transactlong
There were no related paty transactions in the year ended 31et 0￿mber 2024 {2023.' £0). Under Ihe
terms of our trust deed certain of the trustees may represent the users of our facilrties. In this financial
year this was not the case and none of the trustees represented a user group.
Note 10 GalnslLos•es on Investment Assets
Unrestrlct
Restrlctod
Total Funds
24
Totsl Funds
Profiullossl on revaluation ol investments
2,427
2,427
9.180
Total gain on investment assets
2.427
2.427
9.180
Noto 11 Staff Costs, Trustee Remunerotlon and Expense8
S81ary costs to 012023.. 01 indiv￿U¥l$
The trustees all give freely of their time and expertise without any form of remuneration, or other benefit
in kind 12023.. £01. No trustee received payment for professional or other services supplied to the
charity12023: £0).
The trustees did not make a claim for administration expenses in 2024 (2023.. £0>.
Page 7 of 12

Merstham Village Trust
Note 12 Tanglble Flxed Assets
No expenditure on fixed assets was irtcur￿ in the year {2023.' £0).
Frgohold Land
Other Land Fixtures. Fittings
& Buildin
s & Buildln
All £ unless stated
Cost as at 1* Jan 2024
Additions
49,905
32,817
82,722
As al 31* Dec 2024
49,905
32,817
82,722
Depreciation as al 1￿ Jan 2024
Charg6 for year
A$ al 31￿ Dec 2024
20.503
20,503
20,503
20,503
Net book value a$ at 1* Jan 2024
49,905
12.314
62.219
As 8131* Dec 2024
49.905
12.314
62,219
Note 13 Flxed Asset Investments
The charty holds 5,413.59 unrts in the COIF Charities Investment Fund.
Carrying Im8rkell value al 1•¢ Jan 2024
Additions to investments at C081
Oisposals at carying value
Addlldeductl nel gainlllo$sl in revaluat￿Tr
107,433
2,427
Carrying Imarketl value al 3111 Dgc 2024
109,860
Note 14 Debtors
Debtors reflect monies owed by regular hall users. Prepayments are for utilities. rates and insurance.
20
2023
Trade debtors
Prepaymer
1,737
1,574
S,121
822
Total
3,311
5.943
Page 8 of 12

Merstham Village Trust
Note 16 Crodltors: amounts falling due wlthln one year
Trade creditors reflect monies owed tollfrom) utilities and suppliers. plus ￿fund3b1e deposits foi hall
and Car park hire. Accruals and deferred income indude monies received for 2025 hire of the car park
and hall.
2024
2023
Trade creditors
Defefrthj ints)me (see note 161
2.025
7.011
1.9SO
5,436
Total
9.036
7.396
Note 16 Deferred Income
Defefred income relates to monies received relating to hire of the hall and car part< for 2025.
Balance as at 1•t Jan 2024
Amounts released to income earned from ¢h8ntable activrtK*S
Amount deferred in year
5.436
15,436)
7.011
Balance as al 311t Oec 2024
7.011
Note 17 Restrlctsd Fund•
Balance at
Incomlng
Balancè at
Cbck repair fvnd
Garden
297
2,552
{441
1301
253
2,522
Tot•1 r••trkted funds
2,849
2.775
The Clock Repair Fund is a restricted fund to be used so￿ty for the repair and Maintenan￿ of the
millennial village clock.
The Garden Fund is a restricted fund to b8 used solely for the maintenance and upkeep of the village
garden.
Page 9 of 12

Merstham Village Trust
Note 18 Unrestrlcted Funds
Balance at
Incoming
Balance at
All £ unl
ndtture
General fund
DeS￿nated funds
442.037
46.319
{10.2431
478,114
Total unrestrlcted funds
442.037
46,319
{10.2431
478,114
Th8re are no designated funds at this time.
Note 19 Analysls ol Group Net Assets between Funds
As at 31 DgG 2024
All£un
Unrnstrlctod R•stTlcted
Totsl
Tangibl8 fixed assets
Investment fixed assets
Cash al bank and in hand
Other net eurrenl assetsllliabilrtie8>
62.219
109.e60
311.760
15.7251
62,219
109,860
314,535
15,7251
2,775
Total funds
478.114
2.776
Note 20 Post Balan¢e Sheet Event•
There have been no post balance sheet events.
Page 10 of 12

Merstham Village Trust
31" Oec 2024
1175828
3#)10
Tnrf) l¢Y l*• yw •#wS)d 31112r2024.
145(5Mbl olth•
IAbst s￿•X RH12 1
Page 11 of 12

Merstham Village Trust
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concem
(see CC32, Independent examin&'on of chanty accounts: directions and
guidance for examiners).
Glve here brlef detalls of
any Items that the
examiner wlshes to
dlsclosè.
Page 12 of 12