Charity number: 1175784 TARPORLEY DONE ROOM PRE4CHOOL TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024 Hal Livesey Brown Chartered Accountants HLB House 68 High Street Tarpodey Cheshire CW6 OAT Tel.. 01829 733333
Tarporley Preschool Charity Commission Report 2023 -2024 November 2024. orle Preschool No: 1175784 Chari Commission Re ort 2023-2024 TTUStees during the year: Vxckie Riekert (Chau) Lucy Greenbalsb (freasurer) Kim Todd (Secretary) Cindy Roberts (Trustee) Karen Lloyd (Fun(traisJng) Ob" ctives and activities Ow pre-school has been situated in the Done Room at the rear of St Helens Church, Tarporley since 1947. Our vision is to offtr a safe, secure and stimulating learning enviIonment where children and their families feel happy and respectcd. All cl)ildren are treated as individuals, enabling thern to learn and flourish through play by cxploring and investigation at their own level and their own pace. We PTovide higb quality care and education for children below the statutory school age. We work in parthership with parents to help their children to learn and develop. We seek to add to the life of the village and the local community and offer children and theiTparents or guardians a seThice which promotes equality and values divcr5ity. Put simply, we want our children to be happy saft and stimulated. We believe that children begin to learn about the world around them from the moment they are born. This prcschool helps children do this by providing them with interesting activities that are right for their age and stage of development. We are guided by the Early Ye3 Foundation Stage (EYFS) of Education for children between the ages of 2 and 5 years old. We follow EYFS guidelincs and divide the thildren's learning into seven arcas- Three Prime ATeas: Personal, Soaal and Emotional Development Physical Development Communication and Language Four Specific knas: Literacy Mathematics
Tarporley Preschool Charity Commission Report 2023-2024 November 2024. Understanding the world Expressive arts and desi As with every other household and business in the county we have had to increase our fecs this year - due to a large increase in our rent for the building. The rent went up by £I.OOph in January, and a fiffther £l.OOph in September giving an overall increase of £3781.00. The pre-school tries ]wd to keep costs to a minimum for all our families however felt they bad no other option when we faced the aforementioned incTease. This along with ineaSeS in all other areas of need the setting faces such as food and stationary etc we will need to continue to monitor going forward. We continue to have an additional charge of £1.00 pence for all funded hours as the fundm8 we receive is only intended to cover the delivery of the Early Years Foundation Stage and no other ncce55ities such as consumables. The sector still faces this underfunding so relies on the additional charge to maintain the highest of standards we deliver. FundTaising has still taken a back seat since the introduction of the additional charge, and we only complete I fundraiser a year. We feel this should continue as our families and staff begin to fed the pressure of tbe cost-of- living crisis the country is experiencing. In the past there has been a low uptake of practical help and support for ndraising activities, and we feel that the additional charges continue to relieve the burden on staff and the committee to run and support these activities alone. The renIning regular fundraising activities are the am)ual Christmas Nativity and in the past, Bingo events. Currendyj the n]oney Taised from additional charge5 is being used for staff training costs, visiting activities for the children such as Little Beats music dass, and going forward it will continue to cover the cost of staff training beyond the minimum requirements, trips, visits and consumables. We have employed two new temtx)rary members of staff this year - Rachel joincd the team as a I£vel 2 qualified practitioner and Christine who was due to start her training in the new year. Amy returned to the setting in May following maternity leave. Sandra also returned to the setting in May fojlowing treatment. She had to go off again in July and although she has now retwned, plans to finish in December. Kwan has left this year as she was in need of time houTS which we were unable to fulfil. Rachel and Christine have also left the setting. Gemma and Tayla have started their Level 3 qualifications and are due to finish in July 25. Gemma has passed her English and is now studying Maths alongside her Level 3. aaTe has now qualified as a SENCO and is supported by Cindy. Clare and Cindy have fulfilled the SENCO role whilst Sandra has been off. Cindy has mentored Clare in poliae5 and procedures. Clare is enjoying new rolc. Lindsay and Clare have completed OT Started an Early Years Professional Developmcnt prOarn. All other members of staff have now been working with us for several years. They are an excellent, established, skilled and knowledgeable team and thts is reflected in the preschool managing to implement all needed Strate¢5 and support for th¢ challenges during the pandemic Tecovery. Staff are encouraged to continue their personal development by attending training courses and conferences. TIaining courses are returning to become face to face training, this is welcomed by the team as it is beneficial to meet with other praCtitionS and s1C expezicnces and proven strafrgies and procedures.
Tarporley Preschool Charity Commission Report 2023-2024 November 2024. All staff are full Paediatric first aid trained- thi8 a requirement of the setting and we pride ourselves on going above the legal requirements and ensuring that every member of staff callies this important qualification. Trips out of the setting have now recommenced and ate planned as norn]al. We have trips planned to Iddenshall Hall for Christmas cards and crafts. We have been to the Fire Station and a Forcst School tbis year. We have also had visitors into the pre-school in the shape of the dentist, mini first aid, little beats, the Police, a farnier, Big Blue Bear, my5trry readers (parents who suryjrise their little ones), Mothets Day tra stay and play and Fathers Day stay and play. We held a Stay and Play in July for all new starteis. This was very popular and is something we will conlinue. Ffion is on a college placement for 2 years and we have had 3 DOE students. We are currendy looking to eniploy a pre-school helpeT to help in the 2 yeaT olds room, making and setting up snacks etc. This person does not need to be qualified but we will of course follow all usual safeguarding procedures. TarpoTley Preschool has slJon8 links with the wimary schools in thc local area which our children transition onto to continue their education. We will be arranging to have visits from Teachers, Head teachers and SENDCOS again this year as the setting realises this is the best way to support the children and that the Teceiving schools need to see and get to know the children in their Pre-school environment where they are comfortable so they can best support the transitions based on each child's individual necds. Staff continuc to support their key chilthen usingthe EyIog system, calls and e-mails horne. Staff have offered fa to face consultations however there seems to be a preference for a call as most parents ate at work. The coffee and chat sessions were not well attended, as such, we replaced them with the Mother's and Father's Day stay and plays. We also plan to re-introduce our Toddler sessions after Christmas with a ternY mceting ifpossible- we would combinc thc coffcc chat and connect with thc Toddler sessions going forward. There are cuffently 49 children on register at the preschool this tenn" with a bealthy waiting list to join between January 2025 and July 2025.There are numerous children who require additional support, and the setting is managing this accordingly. Some sessions are ncarly due to the worknng families funding from 9 months. PaTents attend 15 or 30 hours instead of 6-8 WI paying. We are busy. Develo The Pre.school has continued to identify the need to focus on the speech and language needs of the chilthen. The preschool staff team ftcl that this is a necessary investment of time and resources to adthess the allrent sithations where support is needed. We still continue to train staff to use our WELCOMM speech and language tool and fmd this tool valuable whilst supporting children who awaiting speech and language tsiage or programmes. The setting has been very proactive regarding this and used every resouTce available as well as frce helplines and Early Year Specia]ist Support strategics learnt from previous training whitst training less experienced staff up in these sknlls by freeing them up to attend short courses. Before and afteT school dubs are slill on offer we feel this is an essential offtring to keep US ID thc market with other local childcare provid5, and is busy. Holiday dub continues
Tarporley Preschool Charity Commission Report 2023-2024 November 2024. to be well attended, particularly during the 9am - 3pm hours, with breakfast dub and afterschool club at either side of the core day being quieter and thereforc costing the setting more financially some sessions Children are able to join the setting when they are two years old, the cornmittee and rnanagement have begun talks regardg lowering the age that children can attend. This is still in tbe discussion stages although sornething we feel will benefit our families if actioned. Talks will continue and a plan put in place if agreed to be achievable with the current buildg. Building works has been the focus. The duster group of local preschTh)Is set up by the Tarporley Preschool team a few yea ago continues to meet from tirne to time for support and the sharing of ideas and best practice between manager5 and Settings. Plans have been discussed to return to training for the clustm that will spread the cost amongst everyone. We Temain members of the Early Years Alliance as well as the National Day Nur5cries Association (NDNA) The NDNA is active in our area and offeTr excellent management support to the setting when needed. Revxew of fmance We continue to build on the strong precedent set on financial management in eViouS years. The careful rnanagement of the finances of the setting has strong foundations and will continue to guide the setting to tbrive for many more years. Regular meetings aTe held with the Manager and Treasurer to review the income and expenditure of the preschool. Actuals to date and forecast going forward are all reviewed to ensure we bave a sound financial understandin8. We atso reconcile this back to our bank statements. This year the prescbool has received the basic level of funding from Cheshire West and Chester councll. We have also received the new Working Families fimdin8 which has meant an increase in funded 2 year olds. The contract with the church comrnittee is coming up for renewal again in December 2024 and the comrnittee intend to continue to look in more detail about the future agrttments in place with the Done Room committee at that time. The rent went up in January and Septenther. There has been disruption to the setting with the building WOTks which was expected but has been prolonged. It is still going despite starting in July! The pre-school is vilant to the power they use and will often turn out ]ights or reduce the lights on to help the build]ng save rnoney on heating and lighting costs. This is an important teaching moment that we share with the children too. We are of course still very happy in our bealltifi setting and hope to continue the good relationship we have with the PCC to whom we pay rent. This said, it is imperative that we remain focussed and keep a close eye on finances in order to Temain operational and also be kept infonned of work schedules so we can continue our outstanding safeguaTding practice to our children, staff and families. For the staff we have again rewarded good perfornnCe thmugh a pay rise and to also reflect the m7nimum living wage increase. Long service staff are rewarded with extra holidays. The staff have a pension scheme that they contribute towards as well as sickness insurance provided or opted into.
Tarporley Preschool Charity Commission Report 2023-2024 November 2024. As a reflection that staff are employed by an outstanding provider, we have introduced an additional monthly payment that staff can achieve if they meet criteria and continue to deliver outstanding practice. This will also operate to support staff if they are under achicving as issues will be specific and focussed with timescales in place. The bonus is going really well. It is a great inttntive, reduces the stress and staff are dear of expectations. Some of our children are eligible for Pupil Premiurn (PP) funding if they meet the criteria set by the governrnent. The total amount of Pupil Premium received this year is £1162.80 this funding is spent directly on the cl]ildren in receipt of PP'S 5EfCAfic area of need. It is the Iecommendation of the trustees that unrcstricted fimds are needed to cover the direct charitable &wditure, withour which the chlty could not nctIOn. The tteeS consider that it is prudent to maintain unrestricted reserves to cover a ternis direct tharitable expenditure as well as Tedundancy funds. The Treasllr has stated that she will monitor this up to July 2025 and then discws increa5in8 the reserves as required. Next Ste The trustees condude that the last year has been another successful year for the setting. Staff have worked tirelessly to enhance and emith experiences, teaching and support for all OUT thildren alld continue to go above and beyond to help everyone induding their teammates. The focus of the preschool going forward will be to continue to grow and hopefiY offtT childcare for younger men]bers of our families in the heart of the village. It bas been a privilege to WOTk with the preschool this year as chair of the conllnittee- the dedication of this team is inspiring, and their hard work must not be underplayed or undervalued, their devotion to Tarporley preschool and the children in their care is so apprcaated by the children and their families and I look forward to seeing them continue to shine in the comrnunity and further afield as a fantastic example of outstanding practice. diGT021* 2IEQE£r CHAia(¥w
Review of Finance 2023/2024 Overview As of the l.of September 2024 the Pre-school Current Account balance was £30.814.99 and the Business Reserve Account was £27,693.The reserved account has slightly more as some staf f have saved money f rom their pay to take out at Christmas, the staff money totals to £2250. this would mean the reserve account is still the same as last year. The pre school now have less staff than last year but this will be reviewed this again in Ju 2025. There is a slight shortfall from last year due to the followin9 reasons: Sandra was paid in full in her absence due to sickness (this was formally a9reed and noted by the committee) as well as having to provide paid cover for Sandras role. The pre school had a child who both staff and setting felt needed full I:1 support for the child's saf ety, however funding was not given ot f ull rate and Wtts only provided f or half the year. £2,000 was spent training 2 members of staff up to SENCO and level three practitioners as the settin9 anticipated this would be needed when Sondra f inishes. £10,000 was spent ¢ renewin9 equipment for the chi Idren. It is the recommendation of the trustees that unrestricted f unds are required to cover the direct charitable expenditure. without which the charity could not f unction. The trustees consider that it is prudent to maintain unrestricted reserves to cover two half terms direct charitable expenditure, this would currently be estimated at around £66,000. The cost of sessions has slightly increased to £19.00 for 3/4yr olds and £21.00 for 2yr olds.. this is due to rental and cost of living increase. The additional charge contribution hos remained at£l.00 per hour for all 3/4yr
funded chi Idren. With the current challen9irg f inLmcial climate, the setting continues to work with families to help with f in(mces where possible. The Pre-school continues to operate a sickness benef it cover with staff with Ioyrs or more service bein9 covered by the Pre-school and part-time staf f being able to Opt into the scheme. The company providing this cover was B5HF with HLB managing payments direct f rom Staff Wages. The Pre School also continues to honour our legal obligations relating to staff pensions. The preschool had a positive inf lux of ad hoc session bookings last year which averaged around £700 per month. Our beloved member of staff Sandra has been on statutory sick pay from Sept 24- Oct 24. Sandra is due to f inish in December 2024. Fundrniser51Donations The pre-school this year did two fundraising events.The Nativity which raised £692.00 and this was kindly matched funded by Barclays. this was put towards school trips and new tables. The beer f estival raf f le raised £870.15: this was used to revamp the sensory (we The Pre-school had a donation f rom Arthur Meredith charity of £250, this was used to buy new waterproof s. The Pre-school had a donation of £250 f rom the TarporleyParish: this money went towards the storage f or the new blocks and take turn making games. It is still thought that the additional charge payment which replaced most of the Pre-school fundraising is working extremely well and the parents are happy to contribute in this way. Any parents that rEed support are of f ered options to ease the burden on them paying this additional charge. especially those children in receipt of pupil premium.
Additional Services The pre-school provides a 'wrap around" c(e service with the decision being made to open 50 weeks of the year, therefore being closed for two weeks only over the Christmas period. Offering these facilities allows parents to stretch EYFS Funding over half terms to make this facility more accessible. Breakfast Club and After School Club is has increased 9reatty and parents have expressed how benef icial this service is to them. Holiday club is also increasing and 90in9 well. Pa nts stem The setting is still using Bankline at £24 a month, however. the staff report that this contiNes to work we51 and feel it is bringin9 the setting up to date with modern banking, and it also reduces the admin time for many processes. The registration process and consent forms are now running more streamline and eff icient which has signif icantly reduced administration hours spent on this process. The Bankline is run by the Manager with regubr f inance updates f orwarded and disc¢Jssed with the Treasurer and Chairperson. Online banking is sti 51 runnin9 well with staff wages being paid by bank transfer each month which is authorised by Cindy and Committee member. sta The setting now employs 11 staff all except Cindy and Gemma ore part time. mmar On ref lection the Pre-school have managed to maintain the f inancial stabi lity of the setting to the year end and are in a fair position f or the coming year. With the cost of living crisis it was evident that parents
booked sessions for September 24 and with saw many cancel these in July 24. However. as there is now government funding for all working parents children aged 9 months up - this has made a big difference as children now start sessions with 15 or 30 hours a week. where as in the past when parents had to self fund they would start with 6-8 hours a week. Due to this the preschool was very busy at year start (Sept 24) with some sessions now being at full capacity. The settiry now has a lot more 2 year olds than bef ore. Maior works have started on the buildirvj. which has been very disruptive for the preschool with lack of clear communication from the church. The preschool still have limited use of facilities due to health and safety. Rent hos also increased in Jonudry 2024 and again in September 2024 with an extra £3781 for this year. The rent is due to increase again in January 25. We are aware that the government's agenda is to bring nurseries into schools that have adequote space and application for gronts is now open. This is something that the preschool will continue to monitor. Cindy had been with us 20 years and the staff and the committee thought it was right to celebrate this. Cindy hard work and commitment to the children, their families and staff over these years is the reason why the preschool is as outstanding os is it and the committee thought it was only right that we acknowledge this and this be rewarding with a gratitude monitory value of £2500. Although this was agreed by the committee in 23/24 the f inancial impact will be taken f rom 24/25 so this will be documented also in that f uture report.
TARPORLEY DONE ROOM PRE-SCHOOL Indopendent Examinevs Report To tho trustees to Tarporley Done Room Pro4chool I report to the charity trustees on the acLounts for the period ended 31 August 2024, which are set out on pages 11 to 12. Re8ponslbllltles and basls of report As the charitys trustees you are responsible for the preparation of the accounts in cordance with the requirements of the Charities Act 2011 (the Acti. I report in respect of my examination of the chartys xcounts carried out under section 145 of the Acl and in carrying out my examinab.on I have followed all the applicable Directions given by the Charity Comission under se10n 14515)Ib) of the kL Independent Bxaminerfs Statsment I have completed my examinatton l ttjnfimi that no rnaterial matters have come to my attention in Connecti with the examinab'on giving me cause to believe that In ary metenal reswt.. 1 accounting records were not kept in respect of the charity as requiraj by sects.on 130 of the Ad", or 2 the accounts do not accord to those records I have no concers and have come across no other matter5 in connedion wth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Hall Livosay Brown HLB Hou8• 68 High Street Tarporley Choshlrn CW6 OAT R J Ellam8 FCCA Date 10
TARPORLEY DONE ROOM PRE4CHOOL RECEIPTS AND PAYMENTS A¢couKr FOR THE PERIOD ENDED 31 AUGUST 2024 21)24 Restrfcted Un$triCtÈd 2023 Restrfdeil unrestn.ded Totsl Total Income ol th• Charfty Fees Funding Fund Ral8lng Donations Other Govemment Gtants Interest receoved 106.483 163.356 1,562 579 835 105.483 163.356 1.562 579 835 99.680 113.335 920 450 404 99,680 113,335 920 450 404 426 272.241 426 272.241 257 215,046 257 215,046 Dlrnct Charitable Exp•ndIre Wages & Bonuses Pension Rent Malerrals Fund Ralslng Food & Cleanlng Equlpment Repair5 and Rene*gls Telephone In3urance Postage and Slatknnary Accre(litalh)n College Fees l Tr8lning PayToII Accounts stts Bank charyes Sundry 223,845 9,741 17,796 2,752 223.845 9.741 17,796 2,752 187.4C6 .237 14.149 3.992 ie7,406 6,237 14,149 3,992 4,040 10,532 1,836 935 605 188 220 1,790 1,557 924 245 577 4,040 10,532 1,838 935 3.033 1Q,572 3,033 10,572 2,720 1,13 1,518 1,114 3S 2,023 580 1,136 1,518 1,114 35 2,023 188 220 1,79) 1,557 924 245 577 840 141 623 1.695 1,695 278,426 278,428 217,814 217.814 Excess of Income over een(kn during the year 6,185 8,185 2,766 Cash funds bmghl foThvanl 61.489 84.257 A8Bet add0$ C8$h funds carrferj forward 55.304
TARPORLEY DONE ROOM PRE-SCHOOL STATEMENT OF ASSEfs AND LIABILITIES AS AT 31 AUGUST 2024 2024 Restricted Unrestricted Funds Funds 2023 Restricted Unrestrcted Funds Funds Cash Funds Current Account ReseNe Account 24,489 30,815 32,780 28,709 61.489 other Monetary As80ts Debtcrs Assets Retained for tha Charities own use Fixtures. fittings & equipment 499 927 499 927 Total Assets 55,803 62,416 Liabilities Accruals 972 600 972 600 For and on behalf of the Trustees 12
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