Charity number: 1175784
TARPORLEY DONE ROOM PRE4CHOOL
TRUSTEES. REPORT AND FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 AUGUST 2024
Hal Livesey Brown
Chartered Accountants
HLB House
68 High Street
Tarpodey
Cheshire
CW6 OAT
Tel.. 01829 733333

Tarporley Preschool
Charity Commission Report 2023 -2024
November 2024.
orle Preschool
No: 1175784
Chari
Commission Re
ort 2023-2024
TTUStees during the year:
Vxckie Riekert (Chau)
Lucy Greenbalsb (freasurer)
Kim Todd (Secretary)
Cindy Roberts (Trustee)
Karen Lloyd (Fun(traisJng)
Ob" ctives and activities
Ow pre-school has been situated in the Done Room at the rear of St Helens Church,
Tarporley since 1947. Our vision is to offtr a safe, secure and stimulating learning
enviIonment where children and their families feel happy and respectcd. All cl)ildren are
treated as individuals, enabling thern to learn and flourish through play by cxploring and
investigation at their own level and their own pace.
We PTovide higb quality care and education for children below the statutory school age.
We work in parthership with parents to help their children to learn and develop. We seek
to add to the life of the village and the local community and offer children and theiTparents
or guardians a seThice which promotes equality and values divcr5ity. Put simply, we want
our children to be happy saft and stimulated.
We believe that children begin to learn about the world around them from the moment
they are born. This prcschool helps children do this by providing them with interesting
activities that are right for their age and stage of development. We are guided by the Early
Ye￿3 Foundation Stage (EYFS) of Education for children between the ages of 2 and 5
years old.
We follow EYFS guidelincs and divide the thildren's learning into seven arcas-
Three Prime ATeas:
Personal, Soaal and Emotional Development
Physical Development
Communication and Language
Four Specific knas:
Literacy
Mathematics

Tarporley Preschool
Charity Commission Report 2023-2024
November 2024.
Understanding the world
Expressive arts and desi
As with every other household and business in the county we have had to increase our
fecs this year - due to a large increase in our rent for the building. The rent went up by
£I.OOph in January, and a fiffther £l.OOph in September giving an overall increase of
£3781.00. The pre-school tries ]wd to keep costs to a minimum for all our families
however felt they bad no other option when we faced the aforementioned incTease. This
along with in￿eaSeS in all other areas of need the setting faces such as food and stationary
etc we will need to continue to monitor going forward. We continue to have an additional
charge of £1.00 pence for all funded hours as the fundm8 we receive is only intended to
cover the delivery of the Early Years Foundation Stage and no other ncce55ities such as
consumables. The sector still faces this underfunding so relies on the additional charge to
maintain the highest of standards we deliver. FundTaising has still taken a back seat since
the introduction of the additional charge, and we only complete I fundraiser a year. We
feel this should continue as our families and staff begin to fed the pressure of tbe cost-of-
living crisis the country is experiencing. In the past there has been a low uptake of practical
help and support for ￿ndraising activities, and we feel that the additional charges continue
to relieve the burden on staff and the committee to run and support these activities alone.
The ren￿Ining regular fundraising activities are the am)ual Christmas Nativity and in the
past, Bingo events. Currendyj the n]oney Taised from additional charge5 is being used for
staff training costs, visiting activities for the children such as Little Beats music dass, and
going forward it will continue to cover the cost of staff training beyond the minimum
requirements, trips, visits and consumables.
We have employed two new temtx)rary members of staff this year - Rachel joincd the
team as a I£vel 2 qualified practitioner and Christine who was due to start her training in
the new year. Amy returned to the setting in May following maternity leave. Sandra also
returned to the setting in May fojlowing treatment. She had to go off again in July and
although she has now retwned, plans to finish in December.
Kwan has left ￿ this year as she was in need of time houTS which we were unable to
fulfil. Rachel and Christine have also left the setting. Gemma and Tayla have started their
Level 3 qualifications and are due to finish in July 25. Gemma has passed her English and
is now studying Maths alongside her Level 3. aaTe has now qualified as a SENCO and is
supported by Cindy. Clare and Cindy have fulfilled the SENCO role whilst Sandra has
been off. Cindy has mentored Clare in poliae5 and procedures. Clare is enjoying new
rolc. Lindsay and Clare have completed OT Started an Early Years Professional
Developmcnt prO￿arn.
All other members of staff have now been working with us for several years. They are an
excellent, established, skilled and knowledgeable team and thts is reflected in the preschool
managing to implement all needed Strate￿¢5 and support for th¢ challenges during the
pandemic Tecovery. Staff are encouraged to continue their personal development by
attending training courses and conferences. TIaining courses are returning to become face
to face training, this is welcomed by the team as it is beneficial to meet with other
praCtition￿S and s1￿C expezicnces and proven strafrgies and procedures.

Tarporley Preschool
Charity Commission Report 2023-2024
November 2024.
All staff are full Paediatric first aid trained- thi8 a requirement of the setting and we pride
ourselves on going above the legal requirements and ensuring that every member of staff
callies this important qualification.
Trips out of the setting have now recommenced and ate planned as norn]al. We have trips
planned to Iddenshall Hall for Christmas cards and crafts. We have been to the Fire
Station and a Forcst School tbis year. We have also had visitors into the pre-school in the
shape of the dentist, mini first aid, little beats, the Police, a farnier, Big Blue Bear, my5trry
readers (parents who suryjrise their little ones), Mothets Day tra stay and play and Fathers
Day stay and play.
We held a Stay and Play in July for all new starteis. This was very popular and is
something we will conlinue.
Ffion is on a college placement for 2 years and we have had 3 DOE students.
We are currendy looking to eniploy a pre-school helpeT to help in the 2 yeaT olds room,
making and setting up snacks etc. This person does not need to be qualified but we will of
course follow all usual safeguarding procedures.
TarpoTley Preschool has slJon8 links with the wimary schools in thc local area which our
children transition onto to continue their education. We will be arranging to have visits
from Teachers, Head teachers and SENDCOS again this year as the setting realises this is
the best way to support the children and that the Teceiving schools need to see and get to
know the children in their Pre-school environment where they are comfortable so they can
best support the transitions based on each child's individual necds.
Staff continuc to support their key chilthen usingthe EyIog system, calls and e-mails horne.
Staff have offered fa￿ to face consultations however there seems to be a preference for a
call as most parents ate at work. The coffee and chat sessions were not well attended, as
such, we replaced them with the Mother's and Father's Day stay and plays. We also plan
to re-introduce our Toddler sessions after Christmas with a tern￿Y mceting ifpossible- we
would combinc thc coffcc chat and connect with thc Toddler sessions going forward.
There are cuffently 49 children on register at the preschool this tenn" with a bealthy
waiting list to join between January 2025 and July 2025.There are numerous children who
require additional support, and the setting is managing this accordingly. Some sessions are
ncarly due to the worknng families funding from 9 months. PaTents attend 15 or 30
hours instead of 6-8 WI￿ paying. We are busy.
Develo
The Pre.school has continued to identify the need to focus on the speech and language
needs of the chilthen. The preschool staff team ftcl that this is a necessary investment of
time and resources to adthess the allrent sithations where support is needed. We still
continue to train staff to use our WELCOMM speech and language tool and fmd this tool
valuable whilst supporting children who awaiting speech and language tsiage or
programmes. The setting has been very proactive regarding this and used every resouTce
available as well as frce helplines and Early Year Specia]ist Support strategics learnt from
previous training whitst training less experienced staff up in these sknlls by freeing them up
to attend short courses.
Before and afteT school dubs are slill on offer we feel this is an essential offtring to keep
US ID thc market with other local childcare provid￿5, and is busy. Holiday dub continues

Tarporley Preschool
Charity Commission Report 2023-2024
November 2024.
to be well attended, particularly during the 9am - 3pm hours, with breakfast dub and
afterschool club at either side of the core day being quieter and thereforc costing the setting
more financially some sessions
Children are able to join the setting when they are two years old, the cornmittee and
rnanagement have begun talks regard￿g lowering the age that children can attend. This is
still in tbe discussion stages although sornething we feel will benefit our families if
actioned. Talks will continue and a plan put in place if agreed to be achievable with the
current build￿g. Building works has been the focus.
The duster group of local preschTh)Is set up by the Tarporley Preschool team a few yea
ago continues to meet from tirne to time for support and the sharing of ideas and best
practice between manager5 and Settings. Plans have been discussed to return to training
for the clustm that will spread the cost amongst everyone.
We Temain members of the Early Years Alliance as well as the National Day Nur5cries
Association (NDNA) The NDNA is active in our area and offeTr excellent management
support to the setting when needed.
Revxew of fmance
We continue to build on the strong precedent set on financial management in ￿eViouS
years. The careful rnanagement of the finances of the setting has strong foundations and
will continue to guide the setting to tbrive for many more years. Regular meetings aTe held
with the Manager and Treasurer to review the income and expenditure of the preschool.
Actuals to date and forecast going forward are all reviewed to ensure we bave a sound
financial understandin8. We atso reconcile this back to our bank statements.
This year the prescbool has received the basic level of funding from Cheshire West and
Chester councll. We have also received the new Working Families fimdin8 which has
meant an increase in funded 2 year olds.
The contract with the church comrnittee is coming up for renewal again in December 2024
and the comrnittee intend to continue to look in more detail about the future agrttments
in place with the Done Room committee at that time. The rent went up in January and
Septenther. There has been disruption to the setting with the building WOTks which was
expected but has been prolonged. It is still going despite starting in July! The pre-school is
vi￿lant to the power they use and will often turn out ]ights or reduce the lights on to help
the build]ng save rnoney on heating and lighting costs. This is an important teaching
moment that we share with the children too. We are of course still very happy in our
bealltifi￿ setting and hope to continue the good relationship we have with the PCC to
whom we pay rent. This said, it is imperative that we remain focussed and keep a close
eye on finances in order to Temain operational and also be kept infonned of work schedules
so we can continue our outstanding safeguaTding practice to our children, staff and
families.
For the staff we have again rewarded good perforn￿nCe thmugh a pay rise and to also
reflect the m7nimum living wage increase. Long service staff are rewarded with extra
holidays. The staff have a pension scheme that they contribute towards as well as sickness
insurance provided or opted into.

Tarporley Preschool
Charity Commission Report 2023-2024
November 2024.
As a reflection that staff are employed by an outstanding provider, we have introduced an
additional monthly payment that staff can achieve if they meet criteria and continue to
deliver outstanding practice. This will also operate to support staff if they are under
achicving as issues will be specific and focussed with timescales in place. The bonus is
going really well. It is a great inttntive, reduces the stress and staff are dear of
expectations.
Some of our children are eligible for Pupil Premiurn (PP) funding if they meet the criteria
set by the governrnent. The total amount of Pupil Premium received this year is £1162.80
this funding is spent directly on the cl]ildren in receipt of PP'S 5EfCAfic area of need.
It is the Iecommendation of the trustees that unrcstricted fimds are needed to cover the
direct charitable &wditure, withour which the ch￿lty could not ￿nctIOn. The t￿￿teeS
consider that it is prudent to maintain unrestricted reserves to cover a ternis direct
tharitable expenditure as well as Tedundancy funds. The Treasllr￿ has stated that she will
monitor this up to July 2025 and then discws increa5in8 the reserves as required.
Next Ste
The trustees condude that the last year has been another successful year for the setting.
Staff have worked tirelessly to enhance and emith experiences, teaching and support for
all OUT thildren alld continue to go above and beyond to help everyone induding their
teammates.
The focus of the preschool going forward will be to continue to grow and hopefi￿Y offtT
childcare for younger men]bers of our families in the heart of the village.
It bas been a privilege to WOTk with the preschool this year as chair of the conllnittee- the
dedication of this team is inspiring, and their hard work must not be underplayed or
undervalued, their devotion to Tarporley preschool and the children in their care is so
apprcaated by the children and their families and I look forward to seeing them continue
to shine in the comrnunity and further afield as a fantastic example of outstanding practice.
diGT021* 2IEQE£r
CHAia(¥w

Review of Finance 2023/2024
Overview
As of the l.of September 2024 the Pre-school Current Account balance
was £30.814.99 and the Business Reserve Account was £27,693.The
reserved account has slightly more as some staf f have saved money f rom
their pay to take out at Christmas, the staff money totals to £2250. this
would mean the reserve account is still the same as last year. The pre school
now have less staff than last year but this will be reviewed this again in Ju
2025.
There is a slight shortfall from last year due to the followin9 reasons:
Sandra was paid in full in her absence due to sickness (this was formally
a9reed and noted by the committee) as well as having to provide paid cover
for Sandras role.
The pre school had a child who both staff and setting felt needed full I:1
support for the child's saf ety, however funding was not given ot f ull rate and
Wtts only provided f or half the year.
£2,000 was spent training 2 members of staff up to SENCO and level three
practitioners as the settin9 anticipated this would be needed when Sondra
f inishes.
£10,000 was spent ¢￿ renewin9 equipment for the chi Idren.
It is the recommendation of the trustees that unrestricted f unds are
required to cover the direct charitable expenditure. without which the
charity could not f unction. The trustees consider that it is prudent to
maintain unrestricted reserves to cover two half terms direct charitable
expenditure, this would currently be estimated at around £66,000.
The cost of sessions has slightly increased to £19.00 for 3/4yr olds and
£21.00 for 2yr olds.. this is due to rental and cost of living increase. The
additional charge contribution hos remained at£l.00 per hour for all 3/4yr

funded chi Idren. With the current challen9irg f inLmcial climate, the setting
continues to work with families to help with f in(mces where possible.
The Pre-school continues to operate a sickness benef it cover with staff
with Ioyrs or more service bein9 covered by the Pre-school and part-time
staf f being able to Opt into the scheme. The company providing this cover
was B5HF with HLB managing payments direct f rom Staff Wages. The Pre
School also continues to honour our legal obligations relating to staff
pensions.
The preschool had a positive inf lux of ad hoc session bookings last year
which averaged around £700 per month.
Our beloved member of staff Sandra has been on statutory sick pay from
Sept 24- Oct 24. Sandra is due to f inish in December 2024.
Fundrniser51Donations
The pre-school this year did two fundraising events.The Nativity which
raised £692.00 and this was kindly matched funded by Barclays. this was
put towards school trips and new tables. The beer f estival raf f le raised
£870.15: this was used to revamp the sensory (we
The Pre-school had a donation f rom Arthur Meredith charity of £250, this
was used to buy new waterproof s. The Pre-school had a donation of £250
f rom the TarporleyParish: this money went towards the storage f or the new
blocks and take turn making games.
It is still thought that the additional charge payment which replaced most of
the Pre-school fundraising is working extremely well and the parents are
happy to contribute in this way. Any parents that rEed support are of f ered
options to ease the burden on them paying this additional charge. especially
those children in receipt of pupil premium.

Additional Services
The pre-school provides a 'wrap around" c(￿e service with the decision being
made to open 50 weeks of the year, therefore being closed for two weeks
only over the Christmas period. Offering these facilities allows parents to
stretch EYFS Funding over half terms to make this facility more accessible.
Breakfast Club and After School Club is has increased 9reatty and parents
have expressed how benef icial this service is to them.
Holiday club is also increasing and 90in9 well.
Pa
nts
stem
The setting is still using Bankline at £24 a month, however. the staff report
that this contiNes to work we51 and feel it is bringin9 the setting up to date
with modern banking, and it also reduces the admin time for many processes.
The registration process and consent forms are now running more streamline
and eff icient which has signif icantly reduced administration hours spent on
this process.
The Bankline is run by the Manager with regubr f inance updates f orwarded
and disc¢Jssed with the Treasurer and Chairperson. Online banking is sti 51
runnin9 well with staff wages being paid by bank transfer each month which
is authorised by Cindy and Committee member.
sta
The setting now employs 11 staff all except Cindy and Gemma ore part time.
mmar
On ref lection the Pre-school have managed to maintain the f inancial
stabi lity of the setting to the year end and are in a fair position f or the
coming year. With the cost of living crisis it was evident that parents

booked sessions for September 24 and with saw many cancel these in July
24.
However. as there is now government funding for all working parents
children aged 9 months up - this has made a big difference as children now
start sessions with 15 or 30 hours a week. where as in the past when parents
had to self fund they would start with 6-8 hours a week. Due to this the
preschool was very busy at year start (Sept 24) with some sessions now
being at full capacity. The settiry now has a lot more 2 year olds than
bef ore.
Maior works have started on the buildirvj. which has been very disruptive for
the preschool with lack of clear communication from the church. The
preschool still have limited use of facilities due to health and safety.
Rent hos also increased in Jonudry 2024 and again in September 2024 with
an extra £3781 for this year. The rent is due to increase again in January
25.
We are aware that the government's agenda is to bring nurseries into
schools that have adequote space and application for gronts is now open. This
is something that the preschool will continue to monitor.
Cindy had been with us 20 years and the staff and the committee thought it
was right to celebrate this. Cindy hard work and commitment to the
children, their families and staff over these years is the reason why the
preschool is as outstanding os is it and the committee thought it was only
right that we acknowledge this and this be rewarding with a gratitude
monitory value of £2500. Although this was agreed by the committee in
23/24 the f inancial impact will be taken f rom 24/25 so this will be
documented also in that f uture report.

TARPORLEY DONE ROOM PRE-SCHOOL
Indopendent Examinevs Report
To tho trustees to Tarporley Done Room Pro4chool
I report to the charity trustees on the acLounts for the period ended 31 August 2024, which
are set out on pages 11 to 12.
Re8ponslbllltles and basls of report
As the charitys trustees you are responsible for the preparation of the accounts in
cordance with the requirements of the Charities Act 2011 (the Acti.
I report in respect of my examination of the chartys xcounts carried out under section
145 of the Acl and in carrying out my examinab.on I have followed all the applicable
Directions given by the Charity Comission under se￿10n 14515)Ib) of the kL
Independent Bxaminerfs Statsment
I have completed my examinatton l ttjnfimi that no rnaterial matters have come to my
attention in Connecti￿ with the examinab'on giving me cause to believe that In ary
metenal reswt..
1 accounting records were not kept in respect of the charity as requiraj by
sects.on 130 of the Ad", or
2 the accounts do not accord to those records
I have no concers and have come across no other matter5 in connedion wth the
examination to which attention should be drawn in this report in order to enable a
proper understanding of the accounts to be reached.
Hall Livosay Brown
HLB Hou8•
68 High Street
Tarporley
Choshlrn CW6 OAT
R J Ellam8 FCCA
Date
10

TARPORLEY DONE ROOM PRE4CHOOL
RECEIPTS AND PAYMENTS A¢couKr
FOR THE PERIOD ENDED 31 AUGUST 2024
21)24
Restrfcted Un￿$triCtÈd
2023
Restrfdeil unrestn.ded
Totsl
Total
Income ol th• Charfty
Fees
Funding
Fund Ral8lng
Donations
Other
Govemment Gtants
Interest receoved
106.483
163.356
1,562
579
835
105.483
163.356
1.562
579
835
99.680
113.335
920
450
404
99,680
113,335
920
450
404
426
272.241
426
272.241
257
215,046
257
215,046
Dlrnct Charitable Exp•ndI￿re
Wages & Bonuses
Pension
Rent
Malerrals
Fund Ralslng
Food & Cleanlng
Equlpment
Repair5 and Rene*gls
Telephone
In3urance
Postage and Slatknnary
Accre(litalh)n
College Fees l Tr8lning
PayToII
Accounts
stts
Bank charyes
Sundry
223,845
9,741
17,796
2,752
223.845
9.741
17,796
2,752
187.4C6
.237
14.149
3.992
ie7,406
6,237
14,149
3,992
4,040
10,532
1,836
935
605
188
220
1,790
1,557
924
245
577
4,040
10,532
1,838
935
3.033
1Q,572
3,033
10,572
2,720
1,13
1,518
1,114
3S
2,023
580
1,136
1,518
1,114
35
2,023
188
220
1,79)
1,557
924
245
577
840
141
623
1.695
1,695
278,426
278,428
217,814
217.814
Excess of Income over e￿en(kn
during the year
6,185
8,185
2,766
Cash funds bmghl foThvanl
61.489
84.257
A8Bet add￿0￿$
C8$h funds carrferj forward
55.304

TARPORLEY DONE ROOM PRE-SCHOOL
STATEMENT OF ASSEfs AND LIABILITIES
AS AT 31 AUGUST 2024
2024
Restricted Unrestricted
Funds
Funds
2023
Restricted Unrestrcted
Funds
Funds
Cash Funds
Current Account
ReseNe Account
24,489
30,815
32,780
28,709
61.489
other Monetary As80ts
Debtcrs
Assets Retained for tha
Charities own use
Fixtures. fittings & equipment
499
927
499
927
Total Assets
55,803
62,416
Liabilities
Accruals
972
600
972
600
For and on behalf of the Trustees
12

## **Document Activity Report** 

## **Document Sent** 

Mon, 13 Jan 2025 14:37:14 GMT 

## **Document Activity History** 

Document history shows most recent activity first 

**Date Activity** Mon, 13 Jan 2025 14:44:23 GMT Cindy Roberts viewed the document Mon, 13 Jan 2025 14:44:21 GMT Cindy Roberts viewed the document 

You can verify that this is a genuine Portal document by uploading it to the following secure web page: 

**http://hallliveseybrown.accountantspace.co.uk/messages/VerifyDocument**