Charity number: 1175784 TARPORLEY DONE ROOM PRE-SCHOOL TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2023 Hall Live5ey Brown Chartered Accountants HL8 House 68 High Street Tarporfey Cheshife CW6 OAT Tel.. 01829 733333
Tarporley Preschool Charity Commission Report 2022-2023 November 2022. orle Preschool No: 1175784 Chari Commission R rt 2020-2021 Trustees during the year: Vlckie Rlekert (Chair) Lucy Greenhalgb (freasurer) Kim Todd (Secretary) Cindy Roberts (frustee) Karen Lloyd (Fundraising) Ob. rtives and actxvities OUT pre-school has been sithated in the Done Room at the rear of St Helens Church, TaTporley since 1947. Our vision is to offer a safe, secure and stimulating learning environment where children and their families feel happy and rcspected. All chlldren are treated as individuals, enabling them to learn and flourish through play by exploring and investigation at their own level and their own pacc. We provide high quality care and education for children below the statutory school age. We work in partnership with parents to help their children to learn and develop. We seek to add to the life ofthe village and the local cornmunity and offer children and their patents or guardians a servicc which promotes equality and values diversity. Put simplyj we want our children to be happy safe and stimulated. We bclieve that cbildren begin to learn about the world OUnd them from the moment they are born. This preschool helps children do this by providing them with interesting activities that are right for their age and stage of developrnent. We are gUd by the Early Years Foundation Stage (EYFS) of Education for children between the ages of 2 and 5 years old. We follow EYFS guidelines and divide the children's learning illto seven eas- Three Prime Areas: Personal, Social and Emotional Development Physical Development Communication and Language Four Specjfic Areas: Literacy Mathematics
Tarporley Preschool Charity Commission Report 2022 -2023 November 2022. Understanding the world Expressive art5 and design Acblevements and Perfonnance In continuation from the previous year relating to the COVID 19 pandemic recovery the setting has worked hard to support and encourage parents to have trust in the setting and return to normal service. Parents had initially held back from registering their children however have now we are seeing a more consistent line of enquiries, registration and starting at the setting which has rcsulted in a steady build-up of numbers on the register. Staff mirror what has been publicised around support the children and their families have faced as the children who should have been starting their education when the pandemic forced us all to homewoTk and school. Some of the children have nceded an increase in support relating to speech and languagc as well as anxiety as they leave their parents at the gate, this could well be the first time they have Ieft the security of their parent and mixed with other children. Staff have faced challenges as they offer support linked to social skills, speech and language as well as rules, bOundleS, and behaviours. Children had missed checks they would norn]ally have had with Health Visitors or other professionals and staff have had to face this head on and swifty recognise where support is needed and impIernent 'J• the said support and make apwopriate referrals. The tram is very experienced and has a standard of skills set in recognising and delivering support, by the c105e of the year the above points have been addressed and the gaps the children faced narrowed and/or professional support in place going forward with thern. The trustees consider that the financial position at the yeuend 15 good. In May 2022, the setting had their long-awaited Ofsted inspection. The team and Committee have invnense Pride in the OUTSTANDING ade issued. This has been due to all the team's consistent hard work and passion that they have to provide the best early years provision they can. The inspector recognised all the hard work the setting had undertaken dwing and since the pandemic- the Teport can bc Tead here /files.ofsted. ov. l/ffle/50I87340 As with every other household and business in the county we have had to increase our fees this year - due to a large incrcase in our rent for the building. The pre-school tries hard to keep costs to a minimum for all OUT families however felt they had no otheT Option when we faced an increase of at least £4000 this year in regards of the rent than to make the inaeases This along with increases in all other areas of need the setting faces such as food and stationary etc we will need to continue to monitor going forward. We continue to have an additional charge of 0.75 pence for all funded hours for 3 & 4 ycar-olds as the funding we receive is only intended to cover the delivery of the Early Years Foundation Stage and no other necessities such as consumables. The sector still faces this underfunding so relies on the additional charge to maintain the highest of standaTds we deliver. Fundraising has still taken a back seat since the introduction of the additional charge, and we only complete 2 fundraisers a year. We feel this should continue as our families and staff begin to feel the pressure of the cost-of-Iiving aisis the county is eXpienC]ng. In the past there has been a low uptake of practical help and support for fundraising activities, and we fed that the additional charges continue to relieve the burden on staff and the committee to nm and support these activitics alone. The ren18 TeguLar fundraising activities are the annual Christmas Nativity and ternlly Bingo cvcnts, Currentlyy the
Tarporley Pre5chts)I Charity commison Report 2022-2023 November 2022. money Taised from additional charges is being used for staff training costs, visiting activities for the chilthcn such as Little Beats music dass, and going forward it will continue to cover the cost of staff training beyond the minimum requirements. We have employed two new MeMbS of staff this year- Ce joins the team as a Levd 3 qualificd practitioner and Tayla who will start her Level 2 training in the new year. Both staff members have Ixought new fresh ideas and 50 become valued team Drmbers. We offer all new members of staff membcrs a very warni welcome to Tarporley Preschool and hope they are settling in well and enjoying their Work. Amy, Ellinor and Gary, o previous newest members of the team, continue to be valuable assets to the preschool and have established themselves as key rncmbers of the team. All arc now pernw]ent members of staff who have different skjlls which complement the team and the service we offer to the children and parents. Kirsty has now completed her l£vel 3 quaIffication and Kwan continues her studying towards NVQ Level 3 and is due to complete this in December 2022 - we wisb Kwan well in these final rnonths of hu study. This year we again hope to welcome a work expeTicnce student into the setting to start work experience in Jun¢. All other members of staff bave now been working with us for several years. They are an excellent, established, s]ulled and knowledgeable team and this is Teflected in the preschool managing to irnplement all needed strategies and support for the chajlengcs during the pandemic recovery. Staff are encouraged to continue their personal development by attending training CoUeS and conferences. Training course5 are returning to become face to face training. this is welcomed by the team as it is beneficial to meet with other pIactitioners and share experien5 and provcn strategies and procedures. All staff will be COTnpletillg a Paediatric first aid qualification this month - this requirement of the setting and we pride ourselves on going above the legal requirements and ensuring that every member of staff caTTies this important qualification. The training will take pla on two Saturdays and we thank the team for their commitment to the cause for completing this on theiT valuable weekends. Trips out of the setting have now Tecommenced and planned as nornial. We have been fortunate to receive free tickets for an educational visit to Chester Zoon this month and look forward to other trips such as the LIary and fire station lateT in the year. This year our Treasurer and Deputy havc worked hard to develop a positive and productive rdation5hip with the Con]mittee of the Done Room building. Management of TarpoTley Preschool felt that there was a lack of guidance from the Done Room Con]mittee to support the safe use of multiple groups using the space and facilities in the building. Meetings have taken pla each terni with minutes taken to ensure points are actioned. There are plans for a new Toof, emergency exit and heating system going foard. This is welcomed news however the Pre-school Committee feel this is essential maintenance work that should have taken place over a number of previous years and not a reason to increase rents to fund the works. The building is rented out with the expectations that the above facilities are in place and adequate for use, the committee onsiders it prudent to consider this at the time of licence renewal with the Donc Room. We have had our request for suitable bins actioned although there are siill points at the meeting that continue to not be addressed, we hope with the new rnceting procedure in place we will continue to bave points actioned.
Tarporley Preschool Charity Commission Report 2022-2023 November2022. Tarporley Preschool has strong links with the primary schools in the local area which our chilthen transition onto to continue their education. It has been challenging to support the transition to primary school in the way that the preschool would nonnally do duTing and since the pandemic. Feedback from OUT local schools are to include the lunch time Toutine into the transition, this has been taken on board and agreed that it will be a benefit to the chilthen. We plan to indude thi5 in our transition going forward. We will be pushing to have more visits from Teachers, Head teachers and SENDCOS going forward from this year as the setting realises this is the best way to support the children and that the Teceiving schools need to see and get to know the children in their pre-school environment where they are comfortable 50 they can best support the transitions based on each child's individual needs. Staffcontinue to support their key children using the Eylog system, calls and e-mails home. Staff have offtred face to face consultations however there seerns to be a prefeTencc for a call or video call at this point. Chatting with parents we are hearing that due to the lack of mixing during and Sin the pandemic that parents do not know ¢ad] other as they used to at tbis point of their child's education. Parents have spoken about how their cbildren share new5 about their friends in school and that there is a gap out of pre-school as parents are still not rnceting up. This in mind we plan to start a "coffte, chat and connect" session cach half tenn where parents can come into session to meet other parents and socialise. We atso plan to re-introduce our Toddlcr sessions after ChTiStmas with a weekly meeting if possible - we would combine the coffee chat and connect with the Toddler sessions going forward. There are cuffently 40 chilthen on regist at the preschool this tern]. with a healthy waiting list to join between January 2023 and July 2023.There are numerous children who requir¢ additional support, and thc setting is Mana this accordingly. Develo The Pre-school has an identified nttd to continue to focus on the speech and language needs of the children. The presd]ool staff team feel that this is a necessary investment of time and resources to address the current situations where support is needed. We continue to train staff to use our WELCOMM speech and language tool and find this tool valuable whi]st supporting chilthen who are awaiting speech and language triage OT programmes. Last year we did attempt to fund a private speech and language therapist to Visit the setting and guide staff - this proved difficult as all therapists were and remain to be working at capacity. The setting has been very proactive regarding this and used every resowcc available as well as free helplines and Early Year Specialist Support strategies learnt from previous training whilst training less experienced staff up in these slalls by freeing them up to attend short courses. Although we did not receive any actual points for developrnent following the Ofited report, Management reflected on the visit and areas of focus made and have CTeated an action plan going forward where they frd they can further increase all staff s confiden as they deliver the CUTTiculum to an enhanced level. The managernent continually refiecr on practice and will not Test and ease up on this now they have achieved Outstanding, quite the opposite in fact as they continually plan to improve. The areas that will receive focus will be, maths, equality and diversity, challenging most able children and phonics.
Tarporley Preschool Charily Commission Report 2022-2023 November2022. Before and after school dubs are still on offer as we feel this is an essential offeJing to keep us in the market with other local childcare providers, and numbers are slowly starting to build up, yet at present we e now just breaking even or facing a small loss. Management feel that this is a necessary expense to continue to offer this consistently for parents and uptake 15 definitely on the up. Holiday club conlinues to be well attendedj particularly during the 9am- 3pm hour5, with breakfast dub and aftetschool dub at either side of the core day being quietu and therefore costing the setting more financially. Children are able to join the setting when they are two years ol(L the committee and management have begLm talks regarding lOw1ng the age that children can attend. This is stjll in the discussion stages although something we feel will benefit our families if actioned. Talks will continue and a plan put in place if agreed to be achievable with the cuttent building. The duster group of local preschools set up by the Taryorley Preschool team a few years ago continues to meet virtually from time to time for support and the sharing of ideas and best practice between managers and settin&8. Plans have been thscussed to return to training for the dusters that will spread the cost amongst everyone. Review of finance We continue to build on the strong predent set on financial management in previous years. The careful management of the finances of the setting has strong foundations and will continue to guide the settlllg to thrive for many more years. Regular meeting5 are held with the Manager and Treasurer to review the income and expenditUTe of the preschool. Actuals to date and forecast going forward are all reviewed to ensure we have a sound financial understanding. We also reconcile this back to our bank statements. This year the preschool has received the basic level of funding from Cheshire West and Chester council, Fortunately there are currently a gwd number of 2-year-old children attending the preschool whose pIaccs aTe paid for by parents which helps to keep tbe finances in a heaIthy position. The contract with the church commitfre is coming up for Tenewal again in December 2022 and the committre intend to continue to look in moIe detail about the fllte agreements in place with the Done Room committee at that time. It has already been agreed that due to the disruption of the above essential maintenance works planned that there will be no Iental ineaseS this coming year. This is very much appreciated in the cllent climate. The pre-school is vilant to the Wer they use and will often turn out lights or reduce the lights on to hdp the building save money on heating and Iwhting costs. This is an important teaching moment that we share with the children too. We arc of course still very happy in our beautifi setting and hope to continue the good relationslll'p we have with the PCC to whom we pay rent. This said, it is imperative that we remain focussed and keep a dose eye on finances in order to remain operational and also be kept infonned of work schedules so we can conlinue our outstanding safeguarding practice to our children, staff and familics. Planned works will need to be risk assessed and canied out in an apwopriate manner with all checks in place that arc required. FOI the staff we have again rewarded good perforniance througb a pay rise and to also ieflect the minimum living wage increase. Long service staff are rewarded with extra
Tarporley Preschool Charltycommlssion Report 2022-2023 November 2022. holidays. Thc staff have a pension scheme that they contribute towards as well as sicknes5 Insuran provided or opted into. As a refiection that staff are employed by an outstanding Provider, we are in talks to crea an additional monthly payment that staff can achieve if they meet uiteria and continue to deliver outstanding practice. This will also operate to support staff if they are under achieving as issues will be specific and focussed with timescales in place. We aim to have this in place from now. Some of our children are eligible for Pupil Premium P) funding if they meet the criteria set by thc government. The total amount of Pupil Prernium received this year is £900 - this fundmg is spent directly on the children in receipt of PP'S specific area of need. It is the Tecomrnendation of the trustees that unrestricted fun&8 are needed to covu thc direct charitable cxpenditure, without whith the cbarity could not function. The tteeS consider that it is prudent to nIntain unrestricted reserves to cover a tern]s direct charitable expenditure as well as redundancy f(mds. This year we have seen Tecord increased costs, due to having more staff and the steep rental iniTease. The Treasurer has stated that she will monitor this up to July 2023 and then discuss incTeasing the reserves as required. Next S The trustees condude that the last year has been anoth succcssful year for the setting. Staff have woIked tirelessly to enhazKc and enrich experiences, teaching and support for all our children. They have brought back noTmality for a lot of families and continue to go above and beyond to hdp everyone induding their teamrnates. The focus of the preschool going forward will be to continue to grow and hopefiY offer childcare for younger members of our families in the heart of the village. It has been a privilege to WOTk with the weschool this year as chair of the comrnittee - the dedication of this team is inspiring, and their Iwd work must not be underplayed oi undervalued, their devotion to Tarporley preschool and the children in their care is so appreciated by the children and their families and I look forward to seeing them continue to shine in the community and further afield as a fantastic example of outstanding practice.
Review of Finonce 2022/2023 Overvlew AS of the 1st of September 2023 the Pre-school Current Account balance was £34, 368 and the Business Reserve Account was £28.741. Staff ing numbers have stayed the same, therefore the reserve account has stayed the same. If staff increase this account will be reviewed. It is the recommendation of the trustees that unrestricted funds ore required to cover the direct charitable expenditure. without which the charity could not f unction. The trustees consider that it is prudent to maintain unrestricted reserves to cover two half terms direct charitable expenditure. this would currently stand at £55.305. The cost of sessions has sli9htly increosed to £16.00 for 3/4yr olds and £17.00 for 2yr olds, this is due to rental and cost of living increase. The odditional charge contribution has increased to £1.00 per hour for all 3/4yr funded children. With the current challenging f inancial climate, the setting continues to work with families to help with f inances where possible. The Pre-school continues to operate a sickr£ss benef it cover with stoff with Ioyrs or more service being covered by the Pre-school and part-time staf f being able to Opt into the scheme. The compary providing this cover was 8SHF with HLB managing payments direct from Staf f Wages. The Pre School also continues to honour our legal obligations relatiThJ to staf f pensions. Unf ortunotely. one of the preschool beloved rnembers of staf f has been recently diagnosed with cancer. The committee met to discuss sick pay in relation to this particular member of staff and it was agreed that they will receive 28 weeks f ull pay whilst they will be off sick. This decision wt discussed thoroughly by the committee members and this Conclusion was made based on the number of years this member has been at the settin9 and the positive impact she has made and continues to make to the pre school especially in the area of SEN. The committee believed that whilst this member of staff f ocuses on her health and recovery she should not hove to worry about the f inancial burden, especially in the current climate.
Fundraisers/Donations The pre-school this year did two f undraisirvj events. The Nativity which raised £479.00 and this was kindly matched f unded by Barclays and the Easter egg hunt which raised £417.00. The Pre-school had a donation from Arthur Meredith charity of £200, this was used to buy new waterproofs. The Pre-school had a donation of £250 from the Tarporley Parish, this money went towards the purchase of new blocks and phonics games for the chi Idren. It is Still thou9ht that the additional char9e payment which replaced most of the Pre-school f undraisirg is workin9 extremely well and the parents are happy to contribute in this way. Any parents that need support are offered options to ease the burden on them paying this additional charge. especially those children in receipt of pupil premium. Additional Services The pre-school provides a.wrap around" care service with the decision being made to open 50 weeks of the year, theref ore bein9 closed for two weeks only over the Christmos period. Of fering these facilities allows parents to stretch PIFS Fundin9 over half terms to make this facility more accessible. Breakfast Club and After School Club is has increased greatly and parents have expressed how beref icial this service is to them. Holiday club is also increasin9 and going well.
ment s tem The setting is still usin9 8¢Thkline at £24 a month, however, the staff report that this continues to work well and feel it is bringin9 the settirg up to date with modern banking, It also reduces the admin time for many processes. The reglstration process and consent forms are now running more streamline and eff icient which has signif icantly reduced administration hours spent on this process. The Bankline is run by the M(mager with regular f inance updates forwarded and discussed with the Treasurer and Chairperson. Online banking IS still running well with staff wages being paid by bank transfer each month which is authorised by Cindy and Committee member. Staff i The setting now employs 14 staff all except Cindy are port time. New Staff have been f unded by Cheshire West to support our children with additioMI needs, therefore staff ing costs to the setting have remained the same. This will be reviewed throughout the year and accounts mointained as needed. Summar On ref lection the Pre-school have managed to maintain the f inancial stability of the setting to the year end and are in o fair position for the coming year. Numbers are increasing Steadi ly, however. the setting is aware that the cost of living crisis could have an impact on the next academic year. This has been evident already at the start of academic year 23/24, with parents reducing sessions. The setting has seen a reduction in extra sessions that were booked back in JurE now being concelled. this believed to be due to the recent economic uncertainly and increased cost of living. As this is something that will increose a9ain the setting will monitor this. As well as the bank accounts retoining adequote funds to maintain 2 half lerms of Charitable expenditure the Pre-school +Jre aware that hopef ully this year works will proceed on the building and with this in mind they need to build and maintain reserves in anticipation of relocation.
The settirg is due to have major works dor£ starting in summer 2024 which is to be provided/funded by the church (property owners). A relocation off site is not possible and other forms of onsite premises such as portocabins have been explored. Meetings between the pre school and the church are or90in9 and the results of these will continue to be reported back to the committee so f inances can be mahaged accordingly. io
TARPORLEY DONE ROOM PRE-SCHOOL Independent Examlnefs R•port To the tru8tee8 to Tarporloy Done Room Prtrschool I report to the charity trustees on the aUnts for the period ended 31 August 2023, which are set out on ge9 11 to 12. Re6ponsibiliti8s and ba616 of report As the charitys trustees you are responsible for the prepar8b.on of the acccMJnts in accordan with the requirements of the Charities Act 2011 (the Acl). I report In respect of my examinab'on of the charitys accounts carried out under section 145 of the Ad and in carrying out my examination I have followed all the applicable Directions given by the Charity Comission under section 145{5llb) of the Act Independent examinofs stst¢ment I have completed my examination. l o)nfirm that no material matters have come lo my attenlion in connerlicffl with the examinalion giving me cause to believe that in any malenal resFeCt'. 1 accounting records were not kept in respect of the charity as required by secb.on 130 of the Act,. or 2 the accounts do not accord to those records I have no ¢oncers and have corne acr055 no other matters in connection with the examination to which attention should be drawn in this repart in order to enable a OFer understanding of the accounts to be reached. Hall Livesey Brown HLB House 68 High Stro•t Tarporfey Ch8shir8 CW6 OAT RJ Ellams FCCA Date
TARPORLEY DONE ROOM PRE4CHOOL RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDEO 31 AUGUST 2023 2023 Rethded Unreslrtcted 2022 Reslrfthd Unrostrlcted Totsl Total Incom• of th• charfty Fee8 Fundkng Fund Ral$lng Donations Other Government Grants Inl8re81 rgcglvfjd 99.680 113.335 920 450 99,680 113,335 920 450 404 93,879 104,400 506 500 93,879 104,400 50Ct 601 257 215,046 257 215.046 13 199,899 199.899 Dlro¢t Ch8rEtsble Expendlturn Wage8 & Bonuses PensK)n Rent 187,408 6,237 14,149 3,992 187,4L 6.237 14,149 3,992 145,270 2,433 12,197 5.026 81 3.798 4.309 2,738 1.124 378 2.076 145.270 2.433 12.197 5,026 81 3,798 4,309 2,738 1,124 376 2,076 Fund Ral3lng Food & Cleanlng Equipment Repalrs and Telephon& Insurance Postage and St8Uonary Accreditation College Fees l Training PayToII 3,033 10,572 2,720 1,136 1,518 1.114 35 2.023 580 10,572 2,720 1,136 1,518 1.114 35 2.023 580 510 804 720 1.700 468 1,189 510 804 720 1,71XJ Isit3 Bank tharg05 Sundry 141 623 1,694 141 623 1,189 217.814 217.814 185,325 185,325 Excess of income 0¥8r aypenditure durfng the year 2.768 2.788 14,574 14,574 Cash fund6 brougm ftJThH 64.257 50,763 As$8t addibons 1,0801 Cash funds carrfod fonN¥d 81.489 64,257 12
TARPORLEY DONE ROOM PRE-SCHOOL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2023 2023 Restricted Unrestricted Funds Funds 2022 Restricted Unrestrlcted Funds Funds Cash Funds Current Account Reserve Account 32,780 28,709 35,805 28.452 61.489 64,257 other Mon¢tary Assets Debtors Assgt8 R•talned for th• Charftles own u58 Fixtures, fftts'ngs & equipment 927 1,045 927 1,045 Total Assets 62,416 65.302 Llabllllles Trade Credito ruals 600 600 540 For and on behalf of the Trustees 13
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