Charity number: 1175784
TARPORLEY DONE ROOM PRE-SCHOOL
TRUSTEES. REPORT AND FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 AUGUST 2023
Hall Live5ey Brown
Chartered Accountants
HL8 House
68 High Street
Tarporfey
Cheshife
CW6 OAT
Tel.. 01829 733333

Tarporley Preschool
Charity Commission Report 2022-2023
November 2022.
orle Preschool
No: 1175784
Chari
Commission R
rt 2020-2021
Trustees during the year:
Vlckie Rlekert (Chair)
Lucy Greenhalgb (freasurer)
Kim Todd (Secretary)
Cindy Roberts (frustee)
Karen Lloyd (Fundraising)
Ob. rtives and actxvities
OUT pre-school has been sithated in the Done Room at the rear of St Helens Church,
TaTporley since 1947. Our vision is to offer a safe, secure and stimulating learning
environment where children and their families feel happy and rcspected. All chlldren are
treated as individuals, enabling them to learn and flourish through play by exploring and
investigation at their own level and their own pacc.
We provide high quality care and education for children below the statutory school age.
We work in partnership with parents to help their children to learn and develop. We seek
to add to the life ofthe village and the local cornmunity and offer children and their patents
or guardians a servicc which promotes equality and values diversity. Put simplyj we want
our children to be happy safe and stimulated.
We bclieve that cbildren begin to learn about the world ￿OUnd them from the moment
they are born. This preschool helps children do this by providing them with interesting
activities that are right for their age and stage of developrnent. We are gU￿d by the Early
Years Foundation Stage (EYFS) of Education for children between the ages of 2 and 5
years old.
We follow EYFS guidelines and divide the children's learning illto seven ￿eas-
Three Prime Areas:
Personal, Social and Emotional Development
Physical Development
Communication and Language
Four Specjfic Areas:
Literacy
Mathematics

Tarporley Preschool
Charity Commission Report 2022 -2023
November 2022.
Understanding the world
Expressive art5 and design
Acblevements and Perfonnance
In continuation from the previous year relating to the COVID 19 pandemic recovery the
setting has worked hard to support and encourage parents to have trust in the setting and
return to normal service. Parents had initially held back from registering their children
however have now we are seeing a more consistent line of enquiries, registration and
starting at the setting which has rcsulted in a steady build-up of numbers on the register.
Staff mirror what has been publicised around support the children and their families have
faced as the children who should have been starting their education when the pandemic
forced us all to homewoTk and school. Some of the children have nceded an increase in
support relating to speech and languagc as well as anxiety as they leave their parents at the
gate, this could well be the first time they have Ieft the security of their parent and mixed
with other children. Staff have faced challenges as they offer support linked to social skills,
speech and language as well as rules, bOund￿leS, and behaviours. Children had missed
checks they would norn]ally have had with Health Visitors or other professionals and staff
have had to face this head on and swifty recognise where support is needed and impIernent
'J•
the said support and make apwopriate referrals. The tram is very experienced and has a
standard of skills set in recognising and delivering support, by the c105e of the year
the above points have been addressed and the gaps the children faced narrowed and/or
professional support in place going forward with thern. The trustees consider that the
financial position at the yeuend 15 good.
In May 2022, the setting had their long-awaited Ofsted inspection. The team and
Committee have invnense Pride in the OUTSTANDING ￿ade issued. This has been due
to all the team's consistent hard work and passion that they have to provide the best early
years provision they can. The inspector recognised all the hard work the setting had
undertaken dwing and since the pandemic- the Teport can bc Tead here
/files.ofsted. ov.
l/ffle/50I87340
As with every other household and business in the county we have had to increase our
fees this year - due to a large incrcase in our rent for the building. The pre-school tries
hard to keep costs to a minimum for all OUT families however felt they had no otheT Option
when we faced an increase of at least £4000 this year in regards of the rent than to make
the inaeases This along with increases in all other areas of need the setting faces such as
food and stationary etc we will need to continue to monitor going forward. We continue
to have an additional charge of 0.75 pence for all funded hours for 3 & 4 ycar-olds as the
funding we receive is only intended to cover the delivery of the Early Years Foundation
Stage and no other necessities such as consumables. The sector still faces this underfunding
so relies on the additional charge to maintain the highest of standaTds we deliver.
Fundraising has still taken a back seat since the introduction of the additional charge, and
we only complete 2 fundraisers a year. We feel this should continue as our families and
staff begin to feel the pressure of the cost-of-Iiving aisis the county is eXp￿ienC]ng. In the
past there has been a low uptake of practical help and support for fundraising activities,
and we fed that the additional charges continue to relieve the burden on staff and the
committee to nm and support these activitics alone. The ren￿1￿8 TeguLar fundraising
activities are the annual Christmas Nativity and ternlly Bingo cvcnts, Currentlyy the

Tarporley Pre5chts)I
Charity commis￿on Report 2022-2023
November 2022.
money Taised from additional charges is being used for staff training costs, visiting
activities for the chilthcn such as Little Beats music dass, and going forward it will
continue to cover the cost of staff training beyond the minimum requirements.
We have employed two new MeMb￿S of staff this year- C￿e joins the team as a Levd 3
qualificd practitioner and Tayla who will start her Level 2 training in the new year. Both
staff members have Ixought new fresh ideas and 50 become valued team Drmbers. We
offer all new members of staff membcrs a very warni welcome to Tarporley Preschool and
hope they are settling in well and enjoying their Work. Amy, Ellinor and Gary, o
previous newest members of the team, continue to be valuable assets to the preschool and
have established themselves as key rncmbers of the team. All arc now pernw]ent members
of staff who have different skjlls which complement the team and the service we offer to
the children and parents. Kirsty has now completed her l£vel 3 quaIffication and Kwan
continues her studying towards NVQ Level 3 and is due to complete this in December
2022 - we wisb Kwan well in these final rnonths of hu study. This year we again hope to
welcome a work expeTicnce student into the setting to start work experience in Jun¢.
All other members of staff bave now been working with us for several years. They are an
excellent, established, s]ulled and knowledgeable team and this is Teflected in the preschool
managing to irnplement all needed strategies and support for the chajlengcs during the
pandemic recovery. Staff are encouraged to continue their personal development by
attending training CoU￿eS and conferences. Training course5 are returning to become face
to face training. this is welcomed by the team as it is beneficial to meet with other
pIactitioners and share experien￿5 and provcn strategies and procedures.
All staff will be COTnpletillg a Paediatric first aid qualification this month - this
requirement of the setting and we pride ourselves on going above the legal requirements
and ensuring that every member of staff caTTies this important qualification. The training
will take pla￿ on two Saturdays and we thank the team for their commitment to the cause
for completing this on theiT valuable weekends.
Trips out of the setting have now Tecommenced and planned as nornial. We have been
fortunate to receive free tickets for an educational visit to Chester Zoon this month and
look forward to other trips such as the LI￿ary and fire station lateT in the year.
This year our Treasurer and Deputy havc worked hard to develop a positive and
productive rdation5hip with the Con]mittee of the Done Room building. Management of
TarpoTley Preschool felt that there was a lack of guidance from the Done Room
Con]mittee to support the safe use of multiple groups using the space and facilities in the
building. Meetings have taken pla￿ each terni with minutes taken to ensure points are
actioned. There are plans for a new Toof, emergency exit and heating system going
fo￿ard. This is welcomed news however the Pre-school Committee feel this is essential
maintenance work that should have taken place over a number of previous years and not
a reason to increase rents to fund the works. The building is rented out with the
expectations that the above facilities are in place and adequate for use, the committee
onsiders it prudent to consider this at the time of licence renewal with the Donc Room.
We have had our request for suitable bins actioned although there are siill points at the
meeting that continue to not be addressed, we hope with the new rnceting procedure in
place we will continue to bave points actioned.

Tarporley Preschool
Charity Commission Report 2022-2023
November2022.
Tarporley Preschool has strong links with the primary schools in the local area which our
chilthen transition onto to continue their education. It has been challenging to support the
transition to primary school in the way that the preschool would nonnally do duTing and
since the pandemic. Feedback from OUT local schools are to include the lunch time Toutine
into the transition, this has been taken on board and agreed that it will be a benefit to the
chilthen. We plan to indude thi5 in our transition going forward. We will be pushing to
have more visits from Teachers, Head teachers and SENDCOS going forward from this
year as the setting realises this is the best way to support the children and that the Teceiving
schools need to see and get to know the children in their pre-school environment where
they are comfortable 50 they can best support the transitions based on each child's
individual needs.
Staffcontinue to support their key children using the Eylog system, calls and e-mails home.
Staff have offtred face to face consultations however there seerns to be a prefeTencc for a
call or video call at this point. Chatting with parents we are hearing that due to the lack of
mixing during and Sin￿ the pandemic that parents do not know ¢ad] other as they used
to at tbis point of their child's education. Parents have spoken about how their cbildren
share new5 about their friends in school and that there is a gap out of pre-school as parents
are still not rnceting up. This in mind we plan to start a "coffte, chat and connect" session
cach half tenn where parents can come into session to meet other parents and socialise.
We atso plan to re-introduce our Toddlcr sessions after ChTiStmas with a weekly meeting
if possible - we would combine the coffee chat and connect with the Toddler sessions
going forward.
There are cuffently 40 chilthen on regist￿ at the preschool this tern]. with a healthy
waiting list to join between January 2023 and July 2023.There are numerous children who
requir¢ additional support, and thc setting is Mana￿ this accordingly.
Develo
The Pre-school has an identified nttd to continue to focus on the speech and language
needs of the children. The presd]ool staff team feel that this is a necessary investment of
time and resources to address the current situations where support is needed. We continue
to train staff to use our WELCOMM speech and language tool and find this tool valuable
whi]st supporting chilthen who are awaiting speech and language triage OT programmes.
Last year we did attempt to fund a private speech and language therapist to Visit the setting
and guide staff - this proved difficult as all therapists were and remain to be working at
capacity. The setting has been very proactive regarding this and used every resowcc
available as well as free helplines and Early Year Specialist Support strategies learnt from
previous training whilst training less experienced staff up in these slalls by freeing them up
to attend short courses.
Although we did not receive any actual points for developrnent following the Ofited
report, Management reflected on the visit and areas of focus made and have CTeated an
action plan going forward where they frd they can further increase all staff s confiden
as they deliver the CUTTiculum to an enhanced level. The managernent continually refiecr
on practice and will not Test and ease up on this now they have achieved Outstanding,
quite the opposite in fact as they continually plan to improve. The areas that will receive
focus will be, maths, equality and diversity, challenging most able children and phonics.

Tarporley Preschool
Charily Commission Report 2022-2023
November2022.
Before and after school dubs are still on offer as we feel this is an essential offeJing to keep
us in the market with other local childcare providers, and numbers are slowly starting to
build up, yet at present we ￿e now just breaking even or facing a small loss. Management
feel that this is a necessary expense to continue to offer this consistently for parents and
uptake 15 definitely on the up. Holiday club conlinues to be well attendedj particularly
during the 9am- 3pm hour5, with breakfast dub and aftetschool dub at either side of the
core day being quietu and therefore costing the setting more financially.
Children are able to join the setting when they are two years ol(L the committee and
management have begLm talks regarding lOw￿1ng the age that children can attend. This is
stjll in the discussion stages although something we feel will benefit our families if
actioned. Talks will continue and a plan put in place if agreed to be achievable with the
cuttent building.
The duster group of local preschools set up by the Taryorley Preschool team a few years
ago continues to meet virtually from time to time for support and the sharing of ideas and
best practice between managers and settin&8. Plans have been thscussed to return to
training for the dusters that will spread the cost amongst everyone.
Review of finance
We continue to build on the strong pre￿dent set on financial management in previous
years. The careful management of the finances of the setting has strong foundations and
will continue to guide the settlllg to thrive for many more years. Regular meeting5 are held
with the Manager and Treasurer to review the income and expenditUTe of the preschool.
Actuals to date and forecast going forward are all reviewed to ensure we have a sound
financial understanding. We also reconcile this back to our bank statements.
This year the preschool has received the basic level of funding from Cheshire West and
Chester council, Fortunately there are currently a gwd number of 2-year-old children
attending the preschool whose pIaccs aTe paid for by parents which helps to keep tbe
finances in a heaIthy position.
The contract with the church commitfre is coming up for Tenewal again in December 2022
and the committre intend to continue to look in moIe detail about the fllt￿e agreements
in place with the Done Room committee at that time. It has already been agreed that due
to the disruption of the above essential maintenance works planned that there will be no
Iental in￿easeS this coming year. This is very much appreciated in the cll￿ent climate.
The pre-school is vi￿lant to the ￿Wer they use and will often turn out lights or reduce the
lights on to hdp the building save money on heating and Iwhting costs. This is an
important teaching moment that we share with the children too. We arc of course still very
happy in our beautifi￿ setting and hope to continue the good relationslll'p we have with
the PCC to whom we pay rent. This said, it is imperative that we remain focussed and
keep a dose eye on finances in order to remain operational and also be kept infonned of
work schedules so we can conlinue our outstanding safeguarding practice to our children,
staff and familics. Planned works will need to be risk assessed and canied out in an
apwopriate manner with all checks in place that arc required.
FOI the staff we have again rewarded good perforniance througb a pay rise and to also
ieflect the minimum living wage increase. Long service staff are rewarded with extra

Tarporley Preschool
Charltycommlssion Report 2022-2023
November 2022.
holidays. Thc staff have a pension scheme that they contribute towards as well as sicknes5
Insuran￿ provided or opted into.
As a refiection that staff are employed by an outstanding Provider, we are in talks to crea
an additional monthly payment that staff can achieve if they meet uiteria and continue to
deliver outstanding practice. This will also operate to support staff if they are under
achieving as issues will be specific and focussed with timescales in place. We aim to have
this in place from now.
Some of our children are eligible for Pupil Premium ￿P) funding if they meet the criteria
set by thc government. The total amount of Pupil Prernium received this year is £900 -
this fundmg is spent directly on the children in receipt of PP'S specific area of need.
It is the Tecomrnendation of the trustees that unrestricted fun&8 are needed to covu thc
direct charitable cxpenditure, without whith the cbarity could not function. The t￿￿teeS
consider that it is prudent to n￿Intain unrestricted reserves to cover a tern]s direct
charitable expenditure as well as redundancy f(mds. This year we have seen Tecord
increased costs, due to having more staff and the steep rental iniTease. The Treasurer has
stated that she will monitor this up to July 2023 and then discuss incTeasing the reserves
as required.
Next S
The trustees condude that the last year has been anoth￿ succcssful year for the setting.
Staff have woIked tirelessly to enhazKc and enrich experiences, teaching and support for
all our children. They have brought back noTmality for a lot of families and continue to go
above and beyond to hdp everyone induding their teamrnates.
The focus of the preschool going forward will be to continue to grow and hopefi￿Y offer
childcare for younger members of our families in the heart of the village.
It has been a privilege to WOTk with the weschool this year as chair of the comrnittee - the
dedication of this team is inspiring, and their Iwd work must not be underplayed oi
undervalued, their devotion to Tarporley preschool and the children in their care is so
appreciated by the children and their families and I look forward to seeing them continue
to shine in the community and further afield as a fantastic example of outstanding practice.

Review of Finonce 2022/2023
Overvlew
AS of the 1st of September 2023 the Pre-school Current Account balance
was £34, 368 and the Business Reserve Account was £28.741. Staff ing
numbers have stayed the same, therefore the reserve account has stayed
the same. If staff increase this account will be reviewed.
It is the recommendation of the trustees that unrestricted funds ore
required to cover the direct charitable expenditure. without which the
charity could not f unction. The trustees consider that it is prudent to
maintain unrestricted reserves to cover two half terms direct charitable
expenditure. this would currently stand at £55.305.
The cost of sessions has sli9htly increosed to £16.00 for 3/4yr olds and
£17.00 for 2yr olds, this is due to rental and cost of living increase. The
odditional charge contribution has increased to £1.00 per hour for all 3/4yr
funded children. With the current challenging f inancial climate, the setting
continues to work with families to help with f inances where possible.
The Pre-school continues to operate a sickr£ss benef it cover with stoff
with Ioyrs or more service being covered by the Pre-school and part-time
staf f being able to Opt into the scheme. The compary providing this cover
was 8SHF with HLB managing payments direct from Staf f Wages. The Pre
School also continues to honour our legal obligations relatiThJ to staf f
pensions.
Unf ortunotely. one of the preschool beloved rnembers of staf f has been
recently diagnosed with cancer. The committee met to discuss sick pay in
relation to this particular member of staff and it was agreed that they will
receive 28 weeks f ull pay whilst they will be off sick. This decision wt
discussed thoroughly by the committee members and this Conclusion was
made based on the number of years this member has been at the settin9 and
the positive impact she has made and continues to make to the pre school
especially in the area of SEN. The committee believed that whilst this
member of staff f ocuses on her health and recovery she should not hove to
worry about the f inancial burden, especially in the current climate.

Fundraisers/Donations
The pre-school this year did two f undraisirvj events. The Nativity which
raised £479.00 and this was kindly matched f unded by Barclays and the
Easter egg hunt which raised £417.00.
The Pre-school had a donation from Arthur Meredith charity of £200, this
was used to buy new waterproofs.
The Pre-school had a donation of £250 from the Tarporley Parish, this
money went towards the purchase of new blocks and phonics games for the
chi Idren.
It is Still thou9ht that the additional char9e payment which replaced most of
the Pre-school f undraisirg is workin9 extremely well and the parents are
happy to contribute in this way. Any parents that need support are offered
options to ease the burden on them paying this additional charge. especially
those children in receipt of pupil premium.
Additional Services
The pre-school provides a.wrap around" care service with the decision being
made to open 50 weeks of the year, theref ore bein9 closed for two weeks
only over the Christmos period. Of fering these facilities allows parents to
stretch PIFS Fundin9 over half terms to make this facility more accessible.
Breakfast Club and After School Club is has increased greatly and parents
have expressed how beref icial this service is to them.
Holiday club is also increasin9 and going well.

ment s
tem
The setting is still usin9 8¢Thkline at £24 a month, however, the staff report
that this continues to work well and feel it is bringin9 the settirg up to date
with modern banking, It also reduces the admin time for many processes.
The reglstration process and consent forms are now running more streamline
and eff icient which has signif icantly reduced administration hours spent on
this process.
The Bankline is run by the M(mager with regular f inance updates forwarded
and discussed with the Treasurer and Chairperson. Online banking IS still
running well with staff wages being paid by bank transfer each month which
is authorised by Cindy and Committee member.
Staff i
The setting now employs 14 staff all except Cindy are port time. New Staff
have been f unded by Cheshire West to support our children with additioMI
needs, therefore staff ing costs to the setting have remained the same. This
will be reviewed throughout the year and accounts mointained as needed.
Summar
On ref lection the Pre-school have managed to maintain the f inancial
stability of the setting to the year end and are in o fair position for the
coming year. Numbers are increasing Steadi ly, however. the setting is aware
that the cost of living crisis could have an impact on the next academic year.
This has been evident already at the start of academic year 23/24, with
parents reducing sessions. The setting has seen a reduction in extra sessions
that were booked back in JurE now being concelled. this believed to be due
to the recent economic uncertainly and increased cost of living. As this is
something that will increose a9ain the setting will monitor this.
As well as the bank accounts retoining adequote funds to maintain 2 half
lerms of Charitable expenditure the Pre-school +Jre aware that hopef ully
this year works will proceed on the building and with this in mind they need
to build and maintain reserves in anticipation of relocation.

The settirg is due to have major works dor£ starting in summer 2024 which
is to be provided/funded by the church (property owners). A relocation off
site is not possible and other forms of onsite premises such as portocabins
have been explored. Meetings between the pre school and the church are
or90in9 and the results of these will continue to be reported back to the
committee so f inances can be mahaged accordingly.
io

TARPORLEY DONE ROOM PRE-SCHOOL
Independent Examlnefs R•port
To the tru8tee8 to Tarporloy Done Room Prtrschool
I report to the charity trustees on the a￿Unts for the period ended 31 August 2023, which
are set out on ￿ge9 11 to 12.
Re6ponsibiliti8s and ba616 of report
As the charitys trustees you are responsible for the prepar8b.on of the acccMJnts in
accordan￿ with the requirements of the Charities Act 2011 (the Acl).
I report In respect of my examinab'on of the charitys accounts carried out under section
145 of the Ad and in carrying out my examination I have followed all the applicable
Directions given by the Charity Comission under section 145{5llb) of the Act
Independent examinofs stst¢ment
I have completed my examination. l o)nfirm that no material matters have come lo my
attenlion in connerlicffl with the examinalion giving me cause to believe that in any
malenal resFeCt'.
1 accounting records were not kept in respect of the charity as required by
secb.on 130 of the Act,. or
2 the accounts do not accord to those records
I have no ¢oncers and have corne acr055 no other matters in connection with the
examination to which attention should be drawn in this repart in order to enable a
OFer understanding of the accounts to be reached.
Hall Livesey Brown
HLB House
68 High Stro•t
Tarporfey
Ch8shir8 CW6 OAT
RJ Ellams FCCA
Date

TARPORLEY DONE ROOM PRE4CHOOL
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE PERIOD ENDEO 31 AUGUST 2023
2023
Rethded Unreslrtcted
2022
Reslrfthd Unrostrlcted
Totsl
Total
Incom• of th• charfty
Fee8
Fundkng
Fund Ral$lng
Donations
Other
Government Grants
Inl8re81 rgcglvfjd
99.680
113.335
920
450
99,680
113,335
920
450
404
93,879
104,400
506
500
93,879
104,400
50Ct
601
257
215,046
257
215.046
13
199,899
199.899
Dlro¢t Ch8rEtsble Expendlturn
Wage8 & Bonuses
PensK)n
Rent
187,408
6,237
14,149
3,992
187,4L
6.237
14,149
3,992
145,270
2,433
12,197
5.026
81
3.798
4.309
2,738
1.124
378
2.076
145.270
2.433
12.197
5,026
81
3,798
4,309
2,738
1,124
376
2,076
Fund Ral3lng
Food & Cleanlng
Equipment
Repalrs and
Telephon&
Insurance
Postage and St8Uonary
Accreditation
College Fees l Training
PayToII
3,033
10,572
2,720
1,136
1,518
1.114
35
2.023
580
10,572
2,720
1,136
1,518
1.114
35
2.023
580
510
804
720
1.700
468
1,189
510
804
720
1,71XJ
Isit3
Bank tharg05
Sundry
141
623
1,694
141
623
1,189
217.814
217.814
185,325
185,325
Excess of income 0¥8r aypenditure
durfng the year
2.768
2.788
14,574
14,574
Cash fund6 brougm ftJThH
64.257
50,763
As$8t addibons
1,0801
Cash funds carrfod fonN¥d
81.489
64,257
12

TARPORLEY DONE ROOM PRE-SCHOOL
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 AUGUST 2023
2023
Restricted Unrestricted
Funds
Funds
2022
Restricted Unrestrlcted
Funds
Funds
Cash Funds
Current Account
Reserve Account
32,780
28,709
35,805
28.452
61.489
64,257
other Mon¢tary Assets
Debtors
Assgt8 R•talned for th•
Charftles own u58
Fixtures, fftts'ngs & equipment
927
1,045
927
1,045
Total Assets
62,416
65.302
Llabllllles
Trade Credito
ruals
600
600
540
For and on behalf of the Trustees
13

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