Friends of Ashtead Youth Club Charity Annual Report 23/24
An Inclusive Community
We are proud of our Club’s inclusive ethos, where any young person who wants to come along is welcomed.
Many of our members are happy just �cking along and take a role in making our community inclusive. Other members need a li�le more support to feel happy and comfortable with us.
for everybody (a Universal Service), staff will naturally spend a li�le more �me and energy with those youngsters who can most benefit from our exper�se. This is so we are able to support them as they make their way through their transi�on from childhood to becoming a young adult.
How we manage our money
Our income comes from groups who use the building, formal grants, local grants, fundraising and dona�ons from individuals.
Between April 23 and March 24 Our income amounted to £31,913 Our expenditure amounted to £30,325 Approx headlines include: Youth Work Staffing £12,500 Youth Work Ac�vi�es £ 7,450 Buildings costs £ 3,000 Cleaning materials £ 150 Minibus costs £ 1,100 Administra�on inc Insurances £ 2,300 Our reserves as of 1/4/24 were £38,229.00
Refec�ons from our Youth Worker
strength to strength. Youth Clubs remain busy as ever, our staffing is stable with a mix between seasoned staff and younger volunteers, and the programme remains robust with the inclusion of Rally Kar�ng, School Holiday Ac�vi�es, the Duke of Edinburgh’s Award and the Rotary Youth Leadership Award.
Youth Clubs
Working in Partnership with East Surrey YMCA
We run two Youth Clubs on Thursday night every week. Both remain popular with a regular 60 plus young people a�ending each week.
We are fortunate to be teamed up with the well established Youth Work team at the YMCA. This partnership affords us the benefits of our youth work team being part of a much larger organisa�on, suppor�ng professional standards, accountability and a connec�on with experienced and knowledgeable colleagues. We are looking forward to further developing our partnership over the next year.
Young people enjoy the opportunity to socialise with their friends, enjoy team sports, cra�, Lego, cooking, gaming and we invite them to tell us what they want from our youth club. Our Youth Workers are supported by a team of volunteers and senior members who help run the sessions.
Recognising Young People’s Achievements
Our core purpose is to ac�vely deliver a programme that supports young people’s growth and development in order that they become socially mature and ready for the workplace. We have recognised our volunteers though Surrey Youth Voice Awards and Rotary Youth Leadership, and enjoyed presen�ng our first new Bronze completers with their cer�ficates and Rally Kar�ng Season Medals.
Our priori�es for the next year…………
We are very happy with the way we have developed since taking over the Youth Club from Surrey County Council in 2021. Our priori�es over the next year will include:
-
1) Con�nuing to deliver a stable developmental Youth Service with our young people. This will include weekly Youth Clubs, the D of E Award and Rally Kar�ng Project.
-
2) Further develop the capacity of the Commi�ee so we have the people resources to grow the charity and scope of services we offer.
-
3) Con�nue to improve the quality of the building fabric and range of community groups that can work with us to meet the wider needs of the Ashtead Community.
Refec�ons from the Chair of our Charity
I’m delighted to say that this has been another successful year for Ashtead Youth Club. With full capacity a�endance on the Thursday Night Clubs, a full season of Kar�ng, and a variety of school holiday ac�vi�es. Our fantas�c youth workers and wonderful volunteers have pulled out all the stops to give the young people of Ashtead a service they can be proud of. Addi�onally, we have opened up the building to new community groups – further cemen�ng our role as a venue the whole Village can be proud of.
Developing Young Leaders Our Community Approach Our team of young leaders form a We are s�ll living in a challenging vital part of our staff team and are social and financial world. invaluable in delivering the work Through suppor�ng a range of with our membership.
Our team of young leaders form a We are s�ll living in a challenging
vital part of our staff team and are social and financial world. invaluable in delivering the work Through suppor�ng a range of with our membership. groups from within the Two of our team have returned to us community, there is o�en
as young adults a�er establishing something going on almost every
themselves in the working world and day of the week.
wanted to give something back to a In addi�on to our own work, this youth club within which they would include, Mar�al Arts, recognise their own development Clubs for young people and journey. young adults with addi�onal All of our team previously needs, Young Carers, educa�on
par�cipated in the Ashtead Rotary for children with sensory needs,
sponsored Rotary Youth Leadership support for foster carers, out of
Training Course, developing their school child care and we host skills and confidence which was groups offering wellbeing demonstrated when they returned opportuni�es for our adult to us. community.
Our Commi�ee
Our Supporters
We are very apprecia�ve for the Trustee’s support of local organisa�ons and Glen Jordan – Chair & Finance individuals. Most recently this has Ian Parkinson – Premises & IT included Ashtead Rotary Club, Richard Leary – Youth Work Ac�ve Surrey, Ashtead Churches Colleagues Tea Tent and Cirrus Response. Chris Townsend – SCC Our Village Day Stall and Raffle Mary Cooper – MVDC was supported by many local Gareth Evans – Rotary businesses to whom we are very Paul Barclay - Parent grateful.
Opening Balance 4/1/2023 36,711.72
Closing Balance 3/31/2023 38,299.84
1,588.12
| Income | Grants from Surrey County Council | 4,076.02 | Expenditure |
|---|---|---|---|
| Donatons from Rotary Club | 1,500.00 | ||
| Donaton from Ashtead churches together | 580.00 | ||
| Fundraising | |||
| Building users | |||
| KITCHENBRAND NE | |||
| Gillian Turner | |||
| SPILLANE | |||
| The Westway |
Total Income 6,156.02
Thursday Club Holiday Activities Karting D of E Staff Costs (YMCA) Minibus & Trailer Office Supplies Office Eqpt Eqpt for Youth Club Catering Cleaning Maintenance Website Business Rates CCTV Insurance Total Expenditure
0
| 30,325.45 | 31,913.57 | 36,711.72 | 1,120.47 | - | 133.75 | - | 1,922.81 | 625.10 | 1,538.42 | 328.09 | 10.57 | 971.56 | 420.00 | 1,376.22 | 861.46 | 515.96 | - | 1,641.27 | 1,970.24 | 16,889.53 | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2023-2024 | OUT | IN | In | Running Balance |
Exps Check | Minibus & Trailer |
Gifs for volunteers |
Ofce supplies and Admin |
fce eqpt |
Club Eqpt | Thursdays | Insurance | Cleaning | Catering & eqpt |
Maintenance | Website | Ofsite Actvites |
business rates | DofE | CCTV | Club 4 | Kartng | Staf Cost | ||
| 4/3/2023 | DVLA | 25.81 | 36,685.91 | - | 25.81 | 25.81 | |||||||||||||||||||
| 4/5/2023 | Cheque 800028 | 3,001.17 | 33,684.74 | - | 21.25 | 46.45 | 13.24 | 10.57 | 54.66 | 2,855.00 | 3,001.17 | ||||||||||||||
| 4/5/2023 | Kids Club | 1,336.12 | 35,020.86 | - | - | ||||||||||||||||||||
| 4/17/2023 | MVDC | 69.46 | 34,951.40 | - | 69.46 | 69.46 | |||||||||||||||||||
| 4/20/2023 | Cheque 800029 | 420.00 | 34,531.40 | - | 420.00 | 420.00 | |||||||||||||||||||
| 4/20/2023 | RotaryClub | 1,500.00 | 36,031.40 | - | - | ||||||||||||||||||||
| 4/24/2023 | Amazon | 7.11 | 36,038.51 | - | - | ||||||||||||||||||||
| 5/2/2023 | DVLA | 25.81 | 36,012.70 | - | 25.81 | 25.81 | |||||||||||||||||||
| 5/11/2023 | SurreyCC Gene 480.00 | 36,492.70 | - | - | |||||||||||||||||||||
| 5/15/2023 | MVDC | 72.00 | 36,420.70 | - | 72.00 | 72.00 | |||||||||||||||||||
| 5/16/2023 | EasyFundraising32.96 | 36,453.66 | - | - | |||||||||||||||||||||
| 5/19/2023 | Amazon | 26.35 | 36,480.01 | - | - | ||||||||||||||||||||
| 5/22/2023 | Cheque 800030 | 11.00 | 36,469.01 | - | 11.00 | 11.00 | |||||||||||||||||||
| 5/26/2023 | Cheque 800031 | 1,303.98 | 35,165.03 | - | 1,303.98 | 1,303.98 | |||||||||||||||||||
| 6/1/2023 | DVLA | 25.81 | 35,139.22 | - | 25.81 | 25.81 | |||||||||||||||||||
| 6/12/2023 | Cheque 800032 | 288.00 | 34,851.22 | - | 288.00 | 288.00 | |||||||||||||||||||
| 6/15/2023 | MVDC | 72.00 | 34,779.22 | - | 72.00 | 72.00 | |||||||||||||||||||
| 6/26/2023 | Cheque 800033 | 1,491.39 | 33,287.83 | - | 1,491.39 | 1,491.39 | |||||||||||||||||||
| 6/29/2023 | Spillane | 544.32 | 33,832.15 | - | - | ||||||||||||||||||||
| 6/30/2023 | Cheque | 580.00 | 34,412.15 | - | - | ||||||||||||||||||||
| 7/4/2023 | SurreyCC | 2,674.04 | 37,086.19 | - | - | ||||||||||||||||||||
| 7/4/2023 | DVLA | 28.52 | 37,057.67 | - | 28.52 | 28.52 | |||||||||||||||||||
| 7/4/2023 | Cirrus Response 250.00 | 37,307.67 | - | - | |||||||||||||||||||||
| 7/7/2023 | Cash | 828.50 | 38,136.17 | - | - | ||||||||||||||||||||
| 7/17/2023 | MVDC | 72.00 | 38,064.17 | - | 72.00 | 72.00 | |||||||||||||||||||
| 8/1/2023 | DVLA | 28.43 | 38,035.74 | - | 28.43 | 28.43 | |||||||||||||||||||
| 8/15/2023 | MVDC | 72.00 | 37,963.74 | - | 72.00 | 72.00 | |||||||||||||||||||
| 8/23/2023 | Cheque 800034 | 3,684.53 | 34,279.21 | - | 3,684.53 | 3,684.53 | |||||||||||||||||||
| 8/29/2023 | Cheque 800036 | 1,856.19 | 32,423.02 | - | 479.97 | 1,376.22 | 1,856.19 | ||||||||||||||||||
| 9/1/2023 | DVLA | 28.43 | 32,394.59 | - | 28.43 | 28.43 | |||||||||||||||||||
| 9/4/2023 | Kids Club | 1,534.20 | 33,928.79 | - | - | ||||||||||||||||||||
| 9/4/2023 | Kids Club | 1,328.90 | 35,257.69 | - | - | ||||||||||||||||||||
| 9/4/2023 | Kids Club | 1,450.88 | 36,708.57 | - | - | ||||||||||||||||||||
| 9/4/2023 | Kids Club | 1,608.08 | 38,316.65 | - | - | ||||||||||||||||||||
| 9/8/2023 | Tenkai Dojo | 1,571.47 | 39,888.12 | - | - | ||||||||||||||||||||
| 9/8/2023 | Kids Club | 2,541.83 | 42,429.95 | - | - | ||||||||||||||||||||
| 9/11/2023 | Cheque 800037 | 3,803.79 | 38,626.16 | - | 323.21 | 77.50 | 527.95 | 130.65 | 260.86 | 703.14 | 515.96 | 1,264.52 | 3,803.79 | ||||||||||||
| 9/15/2023 | MVDC | 72.00 | 38,554.16 | - | 72.00 | 72.00 | |||||||||||||||||||
| 9/18/2023 | Gillian Turner | 285.72 | 38,839.88 | - | - | ||||||||||||||||||||
| 9/28/2023 | SurreyCC | 1,146.02 | 39,985.90 | - | - | ||||||||||||||||||||
| 9/29/2023 | ICO | 35.00 | 39,950.90 | - | 35.00 | 35.00 | |||||||||||||||||||
| 10/2/2023 | DVLA | 28.43 | 39,922.47 | - | 28.43 | 28.43 | |||||||||||||||||||
| 10/16/2023 | MVDC | 72.00 | 39,850.47 | - | 72.00 | 72.00 | |||||||||||||||||||
| 10/23/2023 | unsure | 328.99 | 40,179.46 | - | - | ||||||||||||||||||||
| 11/1/2023 | DVLA | 28.43 | 40,151.03 | - | 28.43 | 28.43 | |||||||||||||||||||
| 11/13/2023 | Cheque 800038 | 8,858.61 | 31,292.42 | - | 8,858.61 | 8,858.61 | |||||||||||||||||||
| 11/14/2023 | SurreyCC | 728.00 | 32,020.42 | - | - | ||||||||||||||||||||
| 11/15/2023 | MVDC | 72.00 | 31,948.42 | - | 72.00 | 72.00 | |||||||||||||||||||
| 12/1/2023 | DVLA | 28.43 | 31,919.99 | - | 28.43 | 28.43 | |||||||||||||||||||
| 12/15/2023 | MVDC | 72.00 | 31,847.99 | - | 72.00 | 72.00 | |||||||||||||||||||
| 12/22/2023 | Spillers Pant LT 540.00 | 32,387.99 | - | - | |||||||||||||||||||||
| 12/29/2023 | Cheque 800050 | 372.86 | 32,015.13 | - | 372.86 | 372.86 | |||||||||||||||||||
| 1/2/2024 | DVLA | 28.43 | 31,986.70 | - | 28.43 | 28.43 | |||||||||||||||||||
| 1/8/2024 | PPLPRS | 234.44 | 31,752.26 | - | 234.44 | 234.44 | |||||||||||||||||||
| 1/15/2024 | MVDC | 72.00 | 31,680.26 | - | 72.00 | 72.00 | |||||||||||||||||||
| 1/17/2024 | Cheque 800039 | 3,769.64 | 27,910.62 | - | 80.01 | 626.89 | 448.00 | 53.99 | 268.42 | 1,641.27 | 651.06 | 3,769.64 | |||||||||||||
| 1/26/2024 | SurreyCC | 312.00 | 28,222.62 | - | - | ||||||||||||||||||||
| 1/29/2024 | AFASIC | 500.00 | 28,722.62 | - | - | ||||||||||||||||||||
| 2/1/2024 | DVLA | 28.43 | 28,694.19 | - | 28.43 | 28.43 | |||||||||||||||||||
| 2/15/2024 | MVDC | 72.00 | 28,622.19 | - | 72.00 | 72.00 | |||||||||||||||||||
| 2/27/2024 | SurreyCC | 630.00 | 29,252.19 | - | - | ||||||||||||||||||||
| 3/1/2024 | DVLA | 28.43 | 29,223.76 | - | 28.43 | 28.43 | |||||||||||||||||||
| 3/12/2024 | SurreyCC | 780.00 | 30,003.76 | - | - | ||||||||||||||||||||
| 3/15/2024 | MVDC | 72.00 | 29,931.76 | - | 72.00 | 72.00 | |||||||||||||||||||
| 3/22/2024 | Kids Club | 1,158.81 | 31,090.57 | - | - | ||||||||||||||||||||
| 3/22/2024 | Kids Club | 1,669.06 | 32,759.63 | - | - | ||||||||||||||||||||
| 3/22/2024 | Kids Club | 1,341.78 | 34,101.41 | - | - | ||||||||||||||||||||
| 3/22/2024 | Kids Club | 1,248.58 | 35,349.99 | - | - | ||||||||||||||||||||
| 3/22/2024 | Kids Club | 1,396.32 | 36,746.31 | - | - | ||||||||||||||||||||
| 3/22/2024 | Kids Club | 1,553.53 | 38,299.84 | - | - | ||||||||||||||||||||
| - | - | ||||||||||||||||||||||||
| TOTALS | 30,325.45 | 31,913.57 | - | 1,120.47 | - | 133.75 | - | 1,922.81 | 625.10 | 1,538.42 | 328.09 | 10.57 | 971.56 | 420.00 | 1,376.22 | 861.46 | 515.96 | - | 1,641.27 | 1,970.24 | 16,889.53 | 30,325.45 | |||
| 36,711.72 | 38,229.84 | - 36,711.72 |
Grants from Surrey County Council Donations from Rotary Club Donation from Ashtead churche
0.00 0.00 0.00
| s together | Fundraising | Building users | Spillaine | KITCHENBRAND | Gillian Turner |
|---|---|---|---|---|---|
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
Westway 0.00 0.00
CB Financial Services INL)&V&NL)&NI mINE,6 Ashtead Youth Club I repoet lo the charity trStee$ on n7y examination of the ac£ounts ofAshlèad Youlh Club forthe yaar ended 31st March 21y24 ond 3151 March 2025. Respon$lbllltl•s and basls of rnport As the ¢harity tru$tees ofAshle8d Youth Club. yov are responsiblè forthè pre1¥tIon tsf thè accounts in att¢rd8nce with the requirom&nl$ of thè ChariliesAct 2011 (kne ACV). You 8r8 s8tisfièd that the accounts of the charfty are not requlred by charfty law to b8 audttod and have chosen instead to havé an Independant examTnation. I r8port in rnspod of ry examlnatlon of th• atxounts. I hav• ¢8rried out my axamlnatlon under se¢tlon 145 of the 2011 Act. In carrylng out nry exAminollon I have followad the dlrections given by the Charity Commlsslon under section 145151(bl of Ihe 2011 ACL An independent examinalon does not Involve gathering all the evidence that WOLfld be required in an audit and ns8qu•ntly d¢)eS not cov•r all th¢ matter3 that an auditor consid¢rs in giving their opinion on th• accounts. Th• planning and conduct of an audlt go bèyond thè limltèd assurance that an Ind8ndnt x8mination Gan provid8. Consequently. l 8Xpre no opinion as to vthetherlhe consolidaled accounls present a'true arKb fairf vithv and my r•port is IlmSled lo thoso spècific matters set Trjt in the independ?nl examiner's slalement. Ind•p•nd•nt examln•f$ •tatsm•nt I havo compl&t¢d my examinalion. l confirm ihai no mailers have com8 10 my attoniion in ¢Mntsclion vAth th• Oxamlnallon aSvlno me causo to bo11ove'. 1. Aetounting r•¢ords, tmth Mpact lo th• Chadty, w•rs not kopt as r•quir•d by s•ction 130 of th• 2011 Acl or 2. the accounts do not acLord thos¢ I0$. or 3. th¢ •eeounts do not comply I1h the applkabh reqiilrgments eoneèmlng tho fom ond contènt Of accounts S out in the Charities IAccounl$ and Reports) Regulali¢)n$ 2008 other than Bny requirement that the aceounls glve 'tru8 and fail viwvthi¢h is nol A matt¢r considered os part of an independent •x8mingtion,' or 4. the I(Unts have nct been prepar8d in accordanc8 vAth thg m•thtsd$ and prinaples of thè Slatemènl of R¢¢ommendod Practice for accountlng and reporting by ¢harttr8s applicable to tharities preparing th8ir a¢¢ounts in accvrKlunce wlh the Finanal Repurting Stdnddtd dppficabl¥ in Ihe UK and Republic of Ireland (FR8 102). I conhrm that there ar* rK> Other mattèrs to wts¢h your Attention Should be dravm to an8blo 8 propgr understanding of the a¢Munts to be reached. Sipn6d'. N8mo.' Bftstow MUI. GIMAALMS CB Fin8na81 Services 7 Heathfields Clos• Ashlead Surroy i(r212BU zs LOZS 7 H¢gthlields Closè, Ashteo4 Sutstry KT212BU carlaicbflnon¢iolseNic88.co.uk www.cbfinanclalseNice&co.uk J 059T463409